Elements and Performance Criteria

structure of the market

number and quality of providers

factors/conditions which may affect supply of goods or provision of services

potential impact of intended procurement activity


stakeholder consultation

confirmation that procurement is necessary

development of a business case

comparison of internal versus outsourced provision


only simple procurement of goods and services


Commonwealth or State/Territory legislation

equal employment opportunity and anti-discrimination law

Commonwealth/State/Territory Government procurement guidelines including environmental purchasing guidelines

organisational policies and practices

financial management requirements


consultation with key stakeholders

expenditure budget meets organisational requirements for probity and accountability

procurement process agreed by users, documented, and meets legal and probity requirements

approvals obtained

contractual arrangements that capture and address identified risks, protection of all parties, and include performance indicators which provide the basis for due performance


verbal and written orders

purchase order

government credit card

petty cash

memoranda of understanding/memoranda of agreement

in-house service level agreements

contracts

standing offers

inter/intra-government agreements


request for proposal

request for quotation

direct purchases using existing supply agreements such as standing offers

oral quotations

written quotations

direct purchase from retail or wholesale outlets

electronic commerce


gazettals

public notification

Gazette Publishing System (GaPS)

electronic

verbal

annual reports

internal and/or external

statistical reports


purchase requests and orders

simple procurement submissions and proposals

invoices and payment requests

statements and petty cash vouchers

offer and contract documents

evaluation process documentation

records of authorised officers' decisions

corporate credit card transaction statements

records of supplier performance

gazettal notices

financial statements

asset registers

records of conversation


reports and other documents

future procurement planning and contract management

accountability requirements

Ministerials

Units to be assessed together
PSPETHC401A Uphold and support the values and principles of public service
PSPGOV403B Use resources to achieve work unit goals
PSPGOV406B Gather and analyse information
PSPGOV408A Value diversity
PSPGOV422A Apply government processes
PSPLEGN401A Encourage compliance with legislation in the public sector
PSPPOL404A Support policy implementation

Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of the Employability Skills as they relate to this unit (see table following for examples)
exercise of responsible care in the use of public monies
procurement of goods and services in a range of (3 or more) contexts (or occasions, over time) using a range of (3 or more) procurement methods

Resources required to carry out assessment
These resources may include:
legislation, policy, procedures and protocols relating to simple procurement of goods and services
codes of conduct/codes of ethics
workplace scenarios and case studies relating to a range of simple procurement activities
ethical issues and probity requirements relating to simple procurement

Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when procuring goods and services, including coping with difficulties, irregularities and breakdowns in routine
procurement of goods and services in a range of (3 or more) contexts (or occasions, over time) using a range of (3 or more) procurement methods
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
demonstration
portfolios
projects
questioning
scenarios
authenticated evidence from the workplace and/or training courses

For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments