Unit of competency Outline
Date retreived
22/07/2026 9:38 PM AWST
22/07/2026 9:38 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Receive and select offers
Receive and select offers
Unit of competency
National Code
PSPPROC409A
PSPPROC409A
State Code
C8253
C8253
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
26/09/2008
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
26/09/2008
Nominal Hours
30
Description
This unit covers the receiving and selecting of offers as a result of a formal request for offer process. It includes receipt and evaluation managing the distribution and receipt of offers, selecting preferred providers, formalising contractual arrangements, and debriefing the market and other stakeholders.In practice, receiving and selecting offers may overlap with other public sector generalist and specialist work activities such as acting ethically, complying with legislation, applying government processes, working with diversity, using resources, etc.This unit replaces PSPPROC403A Award contracts. The units are not equivalent, as receipt of requests has been added.There is however, multi-unit equivalence between new and superseded units. The combination of:PSPPROC401A Plan procurement + PSPPROC402A Request and receive offers+ PSPPROC403A Award contractsis equivalent to the combination:PSPPROC408A Develop requests for offers+ PSPPROC409A Receive and select offers
Notes
Elements and Performance Criteria
1 Manage distribution and receipt of offers
- 1.1 Dissemination of request for offers is actioned in accordance with organisational procedures and guidelines, and meets public sector standards
- 1.2 Briefings and clarification of information in the request for offer are undertaken as required in accordance with procurement plan, organisational procedures, guidelines and public sector standards
- 1.3 Offers are received in accordance with organisational procedures, guidelines and public sector standards
- 1.4 Probity issues in closing offers are observed
- 1.5 Late offers and non-conforming bids are dealt with in accordance with procurement plan and request for offer documentation
2 Select preferred provider/s
- 2.1 Evaluation panel is coordinated and specialist expertise is obtained where necessary to assist with evaluation of offers
- 2.2 Offers are evaluated in accordance with procurement plan, organisational probity requirements and public sector standards
- 2.3 Clarification and negotiation of matters contained in offers, are undertaken with bidders in accordance with organisational guidelines and public sector standards
- 2.4 Preferred provider/s are selected and recommendations for allocation of business are developed, justified and documented against selection criteria in accordance with policy and procedures and governance requirements
- 2.5 Approvals are obtained for the recommended offer/s
- 2.6 Successful provider/s are notified in accordance with organisational protocols
3 Formalise contractual arrangements
- 3.1 Approvals are obtained to enter negotiations, when required, and negotiation of the final wording of the contract is conducted in accordance with organisational policy and procedures and defined probity frameworks as set out in the evaluation plan
- 3.2 Approvals to enter into contract/s are obtained in accordance with policy and procedures
- 3.3 No commitments are made and contractors do not commence until contracts are signed
- 3.4 Contracts are entered into that are valid and legally binding to the parties
- 3.5 Contracts are structured to capture and address identified risks, protect both parties, and provide the basis for due performance
- 3.6 Advice on the contractual arrangements is provided to stakeholders in accordance with organisational policy and procedures
4 Debrief market and other stakeholders
- 4.1 Unsuccessful bidders are informed and debriefed with constructive feedback on their proposals upon request
- 4.2 Details of successful provider/s are made public in accordance with probity requirements, organisational protocols and public sector standards
RANGE STATEMENT
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here.
Request for offers may include
invitations to submit:
a tender
a proposal
a quotation
an expression of interest
Requests for offers must incorporate
elements necessary to make proper offer
lodgment procedures
information to be supplied by bidder
draft contracts
general/special conditions of contracts
specifications
terms and conditions
Probity principles are
accountability
transparency
confidentiality
management of conflicts of interest
maintained to:
ensure conformity to processes
facilitate accountability
ensure proponents are treated in a fair and equitable manner
encourage commercial competition
preserve public and private sector confidence in government processes
Offers may include
delivery of goods for use or into store
provision of services
maintenance agreements
leasing agreements
consultancies
research and development
Evaluation must include
processing offers
determining value for money
checking/investigation
collation of information
comparative statements
accountability
and may include staged procurement
Allocation of business may include
many successful bidders
many contracts as a result of a single request for offer
Contracts may include
memoranda of understanding/memoranda of agreement
in-house option directives
common use arrangements/standing offers
inter/intra-government agreements
deeds of agreement
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here.
Request for offers may include
invitations to submit:
a tender
a proposal
a quotation
an expression of interest
Requests for offers must incorporate
elements necessary to make proper offer
lodgment procedures
information to be supplied by bidder
draft contracts
general/special conditions of contracts
specifications
terms and conditions
Probity principles are
accountability
transparency
confidentiality
management of conflicts of interest
maintained to:
ensure conformity to processes
facilitate accountability
ensure proponents are treated in a fair and equitable manner
encourage commercial competition
preserve public and private sector confidence in government processes
Offers may include
delivery of goods for use or into store
provision of services
maintenance agreements
leasing agreements
consultancies
research and development
Evaluation must include
processing offers
determining value for money
checking/investigation
collation of information
comparative statements
accountability
and may include staged procurement
Allocation of business may include
many successful bidders
many contracts as a result of a single request for offer
Contracts may include
memoranda of understanding/memoranda of agreement
in-house option directives
common use arrangements/standing offers
inter/intra-government agreements
deeds of agreement
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.
Units to be assessed together
Pre-requisite units that must be achieved prior to this unit: Nil
Co-requisite units that must be assessed with this unit: Nil
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:
PSPETHC401A Uphold and support the values and principles of public service
PSPGOV406B Gather and analyse information
PSPGOV422A Apply government processes
PSPLEGN401A Encourage compliance with legislation in the public sector
PSPPOL404A Support policy implementation
PSPPROC407A Establish procurement need
PSPPROC408A Develop requests for offers
Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)
receipt and selection of offers in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment
These resources include:
legislation, policy, procedures and protocols relating to receiving and selecting offers
case studies and workplace scenarios to capture the range of contracting situations likely to be encountered
Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when receiving and selecting offers, including coping with difficulties, irregularities and breakdowns in routine
receipt and selection of offers in a range of (3 or more) contexts (or occasions, over time)
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
demonstration
portfolios
questioning
scenarios
simulation or role plays
authenticated evidence from the workplace and/or training courses
For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments
Units to be assessed together
Pre-requisite units that must be achieved prior to this unit: Nil
Co-requisite units that must be assessed with this unit: Nil
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:
PSPETHC401A Uphold and support the values and principles of public service
PSPGOV406B Gather and analyse information
PSPGOV422A Apply government processes
PSPLEGN401A Encourage compliance with legislation in the public sector
PSPPOL404A Support policy implementation
PSPPROC407A Establish procurement need
PSPPROC408A Develop requests for offers
Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)
receipt and selection of offers in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment
These resources include:
legislation, policy, procedures and protocols relating to receiving and selecting offers
case studies and workplace scenarios to capture the range of contracting situations likely to be encountered
Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when receiving and selecting offers, including coping with difficulties, irregularities and breakdowns in routine
receipt and selection of offers in a range of (3 or more) contexts (or occasions, over time)
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
demonstration
portfolios
questioning
scenarios
simulation or role plays
authenticated evidence from the workplace and/or training courses
For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C1466 | PSPPROC403A | Award contracts | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| D3733 | PSPPROC413A | Select providers and develop contracts | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| C806 | PSP41304 | Certificate IV in Government (Procurement) | Qualification |