Unit of competency Outline
Date retreived
22/07/2026 3:36 AM AWST
22/07/2026 3:36 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Manage care and maintenance of the collection
Manage care and maintenance of the collection
Unit of competency
National Code
CULLB604C
CULLB604C
State Code
D1792
D1792
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
19/09/2008
Field of Education
091301 - Librarianship And Information Management
Original Release Date
19/09/2008
Nominal Hours
100
Description
This unit describes the performance outcomes, skills and knowledge required to establish and manage procedures for the preservation, storage and display of information materials.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1 Establish procedures for collection care and maintenance
- 1.1 Assess the collection care and maintenance needs of the specific collection based on knowledge of requirements for different types of information materials
- 1.2 Assess the need for, and organise appropriate access to, specialist expertise
- 1.3 Develop appropriate policies, systems and procedures for preservation, conservation, repair and maintenance of material
- 1.4 Take account of organisational priorities and constraints in the development of procedures
- 1.5 Communicate procedures to all staff on appropriate aspects of care and maintenance
2 Establish risk management strategies and procedures
- 2.1 Identify key risk factors for the collection and assess organisational capability to address risk
- 2.2 Develop appropriate risk management strategies to prevent or minimise loss or damage in key areas
3 Monitor collection care and maintenance
- 3.1 Organise and monitor care and maintenance arrangements in accordance with agreed procedures and the requirements for particular work situations
- 3.2 Monitor the application of safe and secure work practices and take action to address any problems
- 3.3 Consult with colleagues on a regular basis to obtain feedback on care and maintenance procedures
libraries (public, private, corporate, school, university etc.)
museums, galleries and archives
record management units
government departments, agencies or shopfronts
business and financial information units
information units within a parent organisation
community advisory organisations or bureaus
storage
display
ongoing maintenance
risk management, e.g. loss, damage, disaster
electronic system management
environmental conditions e.g. humidity, light, dust
access or usage limitations
protection of aging materials
need for cooperative storage
specific display requirements
information access policies
current public programs or other activities
budgetary constraints
available expertise
space limitations
cooperative storage arrangements
theft
vandalism
incompetence
fire
soot
water damage
acidic paper
age and decay of bindings
structural collapse e.g. shelves
relocation
computer malfunction
museums, galleries and archives
record management units
government departments, agencies or shopfronts
business and financial information units
information units within a parent organisation
community advisory organisations or bureaus
storage
display
ongoing maintenance
risk management, e.g. loss, damage, disaster
electronic system management
environmental conditions e.g. humidity, light, dust
access or usage limitations
protection of aging materials
need for cooperative storage
specific display requirements
information access policies
current public programs or other activities
budgetary constraints
available expertise
space limitations
cooperative storage arrangements
theft
vandalism
incompetence
fire
soot
water damage
acidic paper
age and decay of bindings
structural collapse e.g. shelves
relocation
computer malfunction
Critical aspects for assessment and evidence required to demonstrate competency
Evidence of the following is essential:
ability to develop care and maintenance procedures to meet a specific information collection and organisational need
knowledge and understanding of issues affecting storage, conservation and preservation of materials
sound knowledge of the organisation's collection development policies and procedures
practical demonstration of skills through the development and monitoring of procedures for a specific information collection.
Context of and specific resources for assessment
Assessment must ensure:
access to relevant policies and procedures manuals
access to a collection for which procedures may be developed.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
evaluation of procedures developed by the candidate for a particular collection or workplace situation
evaluation of collection management procedures developed by the candidate in response to a range of different collection scenarios
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other collection management or general management units.
Evidence of the following is essential:
ability to develop care and maintenance procedures to meet a specific information collection and organisational need
knowledge and understanding of issues affecting storage, conservation and preservation of materials
sound knowledge of the organisation's collection development policies and procedures
practical demonstration of skills through the development and monitoring of procedures for a specific information collection.
Context of and specific resources for assessment
Assessment must ensure:
access to relevant policies and procedures manuals
access to a collection for which procedures may be developed.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
evaluation of procedures developed by the candidate for a particular collection or workplace situation
evaluation of collection management procedures developed by the candidate in response to a range of different collection scenarios
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other collection management or general management units.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C1503 | CULLB508A | Develop and improve systems and processes to increase access to information | Unit of competency |
| C7146 | CULLB604B | Manage care and maintenance of the collection | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| D9413 | CULICM602A | Manage collection maintenance and preservation procedures | Unit of competency |
