Unit of competency Outline
Date retreived
22/07/2026 9:03 PM AWST
22/07/2026 9:03 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Review the status of a record
Review the status of a record
Unit of competency
National Code
BSBRKG401A
BSBRKG401A
State Code
C3792
C3792
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
08/01/2002
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
08/01/2002
Nominal Hours
40
Description
This unit describes the work involved in reviewing and documenting the changing context and status of records which have previously been appraised as having temporary or on-going value, and identified as requiring conditions imposed on granting access to them.Linkages outside these National Competency StandardsThis area is also dealt with in the Australian Standard for Records Management Part 2, Clauses 6 and Part 5.ISO DIS 15489 - Draft International Standard on Records ManagementLinksThe work described in this unit is linked to the work described in the following unit(s):Previous Business Qualification(s)BSBRKG302A Undertake disposalThe Same Business QualificationNilSubsequent Business Qualification(s)BSBRKG501A Determine business or records system specificationsBSBRKG502A Manage and monitor business or records systemsBSBRKG606A Design a records retention and disposal scheduleThis unit describes the work involved in reviewing and documenting the changing context and status of records which have previously been appraised as having temporary or on-going value, and identified as requiring conditions imposed on granting access to them.Linkages outside these National Competency StandardsThis area is also dealt with in the Australian Standard for Records Management Part 2, Clauses 6 and Part 5.ISO DIS 15489 - Draft International Standard on Records ManagementLinksThe work described in this unit is linked to the work described in the following unit(s):Previous Business Qualification(s)BSBRKG302A Undertake disposalThe Same Business QualificationNilSubsequent Business Qualification(s)BSBRKG501A Determine business or records system specificationsBSBRKG502A Manage and monitor business or records systemsBSBRKG606A Design a records retention and disposal schedule
Notes
Elements and Performance Criteria
1 Identify classes of records justifying review
- 1.1 A list of the criteria to be met by the records to be reviewed is compiled
- 1.2 The criteria are applied to the records in the subject jurisdiction and the records meeting the criteria are identified and documented
2 Determine appraisal or control status of records
- 2.1 Any disposal authority, disposal class references and any access conditions are identified for records in accordance with industry practice
- 2.2 Those records for which neither a disposal authority or access restriction exists are identified and documented in accordance with industry practice
3 Recommend changes to existing disposal authorities and access conditions
- 3.1 Copies of related appraisal reports and access conditions are assembled for analysis
- 3.2 Comparisons are made and notes are taken of any anomalies arising from the comparison
4 Prepare new appraisal reports
- 4.1 New appraisal reports are prepared including reference to the criteria justifying the review
- 4.2 New interpretations of existing access criteria are made in the light of the criteria justifying the review
- 4.3 The new appraisals and access interpretations are exposed to appropriate stakeholders for comment and submitted for approval
5 Implement recommendations and re-interpretations
- 5.1 Methodology for implementation is prepared and the necessary resources are assembled
- 5.2 The revised disposal authorities and access conditions are produced and promulgated
- 5.3 Notes are taken throughout implementation to record progress and any issues or implications arising from the revised disposal authorities and access conditions
- 5.4 A record of the implementation and its outcomes is made and captured into the organisation's business or records system
The Range Statement provides advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Criteria for review may include:
previously unused means of extracting data from a particular record may increase their value
a particular subject becomes of political, educational, scientific, sociological etc. interest
a voluminous record is not used sufficiently frequently to justify the resources its preservation consumes, records may be deemed so sensitive that they may never be used for research
Existing records appraisal reports and access policies should be available for reference
Examples of anomalies might include such events as:
changes to legislation such as Census Records becoming publicly accessible
new technology having been developed to enable more information to be extracted from X-ray film
the citizenship status of indigenous people may change granting them different rights from what existed previously
government policy on societal values may see the value of records officially changed by decree
The Range Statement provides advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Criteria for review may include:
previously unused means of extracting data from a particular record may increase their value
a particular subject becomes of political, educational, scientific, sociological etc. interest
a voluminous record is not used sufficiently frequently to justify the resources its preservation consumes, records may be deemed so sensitive that they may never be used for research
Existing records appraisal reports and access policies should be available for reference
Examples of anomalies might include such events as:
changes to legislation such as Census Records becoming publicly accessible
new technology having been developed to enable more information to be extracted from X-ray film
the citizenship status of indigenous people may change granting them different rights from what existed previously
government policy on societal values may see the value of records officially changed by decree
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Criteria for review may include:
previously unused means of extracting data from a particular record may increase their value
a particular subject becomes of political, educational, scientific, sociological etc. interest
a voluminous record is not used sufficiently frequently to justify the resources its preservation consumes, records may be deemed so sensitive that they may never be used for research
Existing records appraisal reports and access policies should be available for reference
Examples of anomalies might include such events as:
changes to legislation such as Census Records becoming publicly accessible
new technology having been developed to enable more information to be extracted from X-ray film
the citizenship status of indigenous people may change granting them different rights from what existed previously
government policy on societal values may see the value of records officially changed by decree
The Range Statement provides advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Criteria for review may include:
previously unused means of extracting data from a particular record may increase their value
a particular subject becomes of political, educational, scientific, sociological etc. interest
a voluminous record is not used sufficiently frequently to justify the resources its preservation consumes, records may be deemed so sensitive that they may never be used for research
Existing records appraisal reports and access policies should be available for reference
Examples of anomalies might include such events as:
changes to legislation such as Census Records becoming publicly accessible
new technology having been developed to enable more information to be extracted from X-ray film
the citizenship status of indigenous people may change granting them different rights from what existed previously
government policy on societal values may see the value of records officially changed by decree
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Demonstrate ability to:
understand issues requiring a review of records
anticipate the recordkeeping implications of a review of the disposal status of records
Underpinning Knowledge*
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Organisation's functions, structure and culture
Organisation's policies and strategies
Recordkeeping principles and processes
Underpinning Skills
Analysing process functions and problems
Documenting complex relationships and processes
Assembling and documenting documentation, verbally delivered information, and observed behaviours
Communicating complex relationships and processes effectively to users and management
Identifying and viewing component parts as integral elements of the whole system
Using tools and techniques to solve problems
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - in bringing together the relevant details of the disposal authorities and access conditions
Communicating ideas and information (Level 2) - in preparing a project brief and report for the analysis
Planning and organising activities (Level 2) - to gather the resources required from a range of locations for the analysis
Working with teams and others (Level 2) - to determine the criteria and the historical contexts of the records
Using mathematical ideas and techniques (Level 2) - to undertake an analysis of the records and their changing contexts over time
Solving problems (Level 2) - presented by conflicting indicators during the research and analysis phase
Using technology (Level 1) - to find relevant information about the records
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Demonstrate ability to:
understand issues requiring a review of records
anticipate the recordkeeping implications of a review of the disposal status of records
Underpinning Knowledge*
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Organisation's functions, structure and culture
Organisation's policies and strategies
Recordkeeping principles and processes
Underpinning Skills
Analysing process functions and problems
Documenting complex relationships and processes
Assembling and documenting documentation, verbally delivered information, and observed behaviours
Communicating complex relationships and processes effectively to users and management
Identifying and viewing component parts as integral elements of the whole system
Using tools and techniques to solve problems
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - in bringing together the relevant details of the disposal authorities and access conditions
Communicating ideas and information (Level 2) - in preparing a project brief and report for the analysis
Planning and organising activities (Level 2) - to gather the resources required from a range of locations for the analysis
Working with teams and others (Level 2) - to determine the criteria and the historical contexts of the records
Using mathematical ideas and techniques (Level 2) - to undertake an analysis of the records and their changing contexts over time
Solving problems (Level 2) - presented by conflicting indicators during the research and analysis phase
Using technology (Level 1) - to find relevant information about the records
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
Critical Aspects of Evidence
Demonstrate ability to:
understand issues requiring a review of records
anticipate the recordkeeping implications of a review of the disposal status of records
Underpinning Knowledge*
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Organisation's functions, structure and culture
Organisation's policies and strategies
Recordkeeping principles and processes
Underpinning Skills
Analysing process functions and problems
Documenting complex relationships and processes
Assembling and documenting documentation, verbally delivered information, and observed behaviours
Communicating complex relationships and processes effectively to users and management
Identifying and viewing component parts as integral elements of the whole system
Using tools and techniques to solve problems
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - in bringing together the relevant details of the disposal authorities and access conditions
Communicating ideas and information (Level 2) - in preparing a project brief and report for the analysis
Planning and organising activities (Level 2) - to gather the resources required from a range of locations for the analysis
Working with teams and others (Level 2) - to determine the criteria and the historical contexts of the records
Using mathematical ideas and techniques (Level 2) - to undertake an analysis of the records and their changing contexts over time
Solving problems (Level 2) - presented by conflicting indicators during the research and analysis phase
Using technology (Level 1) - to find relevant information about the records
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Demonstrate ability to:
understand issues requiring a review of records
anticipate the recordkeeping implications of a review of the disposal status of records
Underpinning Knowledge*
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Organisation's functions, structure and culture
Organisation's policies and strategies
Recordkeeping principles and processes
Underpinning Skills
Analysing process functions and problems
Documenting complex relationships and processes
Assembling and documenting documentation, verbally delivered information, and observed behaviours
Communicating complex relationships and processes effectively to users and management
Identifying and viewing component parts as integral elements of the whole system
Using tools and techniques to solve problems
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context/s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting, analysing and organising information (Level 2) - in bringing together the relevant details of the disposal authorities and access conditions
Communicating ideas and information (Level 2) - in preparing a project brief and report for the analysis
Planning and organising activities (Level 2) - to gather the resources required from a range of locations for the analysis
Working with teams and others (Level 2) - to determine the criteria and the historical contexts of the records
Using mathematical ideas and techniques (Level 2) - to undertake an analysis of the records and their changing contexts over time
Solving problems (Level 2) - presented by conflicting indicators during the research and analysis phase
Using technology (Level 1) - to find relevant information about the records
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| D0981 | BSBRKG401B | Review the status of a record | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| C321 | BSB40301 | Certificate IV in Business (Recordkeeping) | Qualification |