Unit of competency Outline
Date retreived
23/07/2026 6:46 PM AWST
23/07/2026 6:46 PM AWST
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Conduct effective council meetings
Conduct effective council meetings
Unit of competency
National Code
LGAGENE304A
LGAGENE304A
State Code
C3729
C3729
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
01/11/2012
Field of Education
080399 - Business And Management, N.e.c.
Original Release Date
01/11/2012
Nominal Hours
30
Description
This unit covers running effective council meetings. It is appropriate for those responsible for conducting subgroups or committee meetings. It recognises the importance of ensuring that clear and well-planned objectives are set for meetings and that proceedings are conducted in accordance with accepted protocols.
Notes
Elements and Performance Criteria
1. Plan the meeting
- 1.1 Reason for the meeting is identified and communicated to interested parties.
- 1.2 Logistics of the meeting are identified and arranged.
- 1.3 An appropriate and competent person is identified and requested to take minutes of the meeting.
- 1.4 An agenda is prepared in consultation with relevant personnel, published and circulated to affected and interested parties.
- 1.5 Meeting papers and background or supporting information are circulated in time to allow sufficient preparation before the meeting and any statutory periods of notice are observed.
- 1.6 Copies of council meeting rules, procedures and relevant legislation are available for use at or prior to the meeting.
2. Conduct the meeting
- 2.1 The meeting begins on time or as soon thereafter as a quorum is present.
- 2.2 Minutes of the meeting are recorded.
- 2.3 Meeting rules and protocols adopted by the council are followed, including deference to cultural or traditional issues.
- 2.4 The agenda and suggested or adopted time frames for speech are followed.
- 2.5 Participants and others recognised by the meeting are allowed the opportunity to address, listen and question when formulating and expressing their views.
- 2.6 Issues of difficulty or conflict are moderated by the mayor/chair or delegated office bearers.
- 2.7 Decisions that reflect agreed views are made in accordance with the rules and procedures of council.
- 2.8 Minutes are approved by the mayor/chair, circulated and stored according to council or authority regulations.
3. Maintain confidentiality
- 3.1 Councillors identify or are advised when confidentiality is to be observed in accordance with council procedures.
- 3.2 Real or potential conflicts of interest are declared in accordance with council procedures and practices.
4. Follow up decisions and resolutions
- 4.1 Decisions are monitored by delegated or appropriate officers and progress is reported to subsequent meetings according to agreed time frames to ensure accountability.
- 4.2 Deficiencies or non-compliance relating to decisions are identified and reported according to council or authority regulations or agreed strategies.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Meetings may include:
council
authority
community
subcommittee
other meetings convened on a programmed or ad hoc basis that constitute official assemblies of whole or part of the elected body
format of business, including contributions from other officers, guests or invited specialist speakers
Logistics of the meeting may include:
venue
start and finish time
catering requirements
transport or travel
equipment
Relevant personnel may include:
mayor
chair of the council
chief executive officer
councillors
management
Minutes of the meeting include details such as:
attendance
apologies
discussion on motions
actions and initiatives, including accountability and time frames
Council meeting rules and procedures may include:
reference to standard rules of meeting procedures to inform or support adopted formal rules governing council/authority meetings
codes of conduct
deference to cultural or traditional issues
courtesy and respect
address by normal or special arrangement
matters heard in closed chamber
provision for suspension of business before resolving some matters
Confidentiality issues may include:
binding decisions
minority or dissenting points of view
confidentiality of individual views
voting
establishing precedent
reaching understanding
Meetings may include:
council
authority
community
subcommittee
other meetings convened on a programmed or ad hoc basis that constitute official assemblies of whole or part of the elected body
format of business, including contributions from other officers, guests or invited specialist speakers
Logistics of the meeting may include:
venue
start and finish time
catering requirements
transport or travel
equipment
Relevant personnel may include:
mayor
chair of the council
chief executive officer
councillors
management
Minutes of the meeting include details such as:
attendance
apologies
discussion on motions
actions and initiatives, including accountability and time frames
Council meeting rules and procedures may include:
reference to standard rules of meeting procedures to inform or support adopted formal rules governing council/authority meetings
codes of conduct
deference to cultural or traditional issues
courtesy and respect
address by normal or special arrangement
matters heard in closed chamber
provision for suspension of business before resolving some matters
Confidentiality issues may include:
binding decisions
minority or dissenting points of view
confidentiality of individual views
voting
establishing precedent
reaching understanding
Overview of assessment requirements
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.
Critical aspects of evidence to be considered
This unit requires demonstration of having planned and conducted council meetings effectively. It includes demonstration of:
accessing and providing meeting procedures, including reference to appropriate regulations, codes of conduct and procedures governing the council or authority
ensuring clear, accountable decision-making processes are documented
ensuring conflicts of interest are identified and handled appropriately
ensuring accurate meeting minutes are recorded and kept as a record of proceedings
ensuring decisions and resolutions are followed up and stakeholders and the community are informed of events
Context of assessment
In the workplace or a simulated work environment, possibly supported by classroom delivery, including remote or online.
Assessment may encompass multiple elements in the workplace and utilise:
role-plays
oral questioning
case studies
short exercises, including multiple choice, practical demonstrations and group activities in simulated environments.
It is anticipated that a complete assessment would involve observation of performance in the role of councillor or a similar representative role
Method of assessment
The following assessment methods are suggested:
observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies
written and/or oral questioning to assess knowledge and understanding
completion of workplace documentation
third-party reports from experienced practitioners
completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.
Evidence required for demonstration of consistent performance
Evidence will need to be gathered over time across a range of variables.
Resource implications
Access to a workplace, simulated environment or case studies including:
legislation and standards of practice
protocols, policies and procedures
meetings and committee proceedings
representative issues and incidents reflecting council responsibility
Assessment and training may need to be conducted out of standard business hours
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.
Critical aspects of evidence to be considered
This unit requires demonstration of having planned and conducted council meetings effectively. It includes demonstration of:
accessing and providing meeting procedures, including reference to appropriate regulations, codes of conduct and procedures governing the council or authority
ensuring clear, accountable decision-making processes are documented
ensuring conflicts of interest are identified and handled appropriately
ensuring accurate meeting minutes are recorded and kept as a record of proceedings
ensuring decisions and resolutions are followed up and stakeholders and the community are informed of events
Context of assessment
In the workplace or a simulated work environment, possibly supported by classroom delivery, including remote or online.
Assessment may encompass multiple elements in the workplace and utilise:
role-plays
oral questioning
case studies
short exercises, including multiple choice, practical demonstrations and group activities in simulated environments.
It is anticipated that a complete assessment would involve observation of performance in the role of councillor or a similar representative role
Method of assessment
The following assessment methods are suggested:
observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies
written and/or oral questioning to assess knowledge and understanding
completion of workplace documentation
third-party reports from experienced practitioners
completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.
Evidence required for demonstration of consistent performance
Evidence will need to be gathered over time across a range of variables.
Resource implications
Access to a workplace, simulated environment or case studies including:
legislation and standards of practice
protocols, policies and procedures
meetings and committee proceedings
representative issues and incidents reflecting council responsibility
Assessment and training may need to be conducted out of standard business hours
No information
| State Code | National Code | Title | Type |
|---|---|---|---|
| J264 | LGA50712 | Diploma of Local Government | Qualification |