Unit of competency Outline

Date retreived
22/07/2026 5:27 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Undertake cataloguing activities

Undertake cataloguing activities

Unit of competency
National Code
CULLB412C
State Code
D1785
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
05/04/2004
View on TGA
State Implementation and Classification
Approved Date
19/09/2008
Field of Education
091301 - Librarianship And Information Management
Original Release Date
19/09/2008
Nominal Hours
100
Description
This unit describes the performance outcomes, skills and knowledge required to complete original descriptive cataloguing and catalogue maintenance activities. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1 Construct bibliographic descriptions
  • 1.1 Identify relevant national and international standards and accepted variations which apply to cataloguing of material
  • 1.2 Use standards to construct descriptions which conform to the International Standard Bibliographic Description (ISBD) format for the material to be catalogued
  • 1.3 Construct descriptions in accordance with specific needs and organisational procedures
  • 1.4 Determine and record access conditions in accordance with organisational and national standards
2 Locate, retrieve and transfer bibliographic information/records
  • 2.1 Determine appropriate search strategy for use in catalogues and databases
  • 2.2 Use bibliographic and communication standards to locate information/records
  • 2.3 Use correct techniques and procedures to download/upload bibliographic records
3 Provide cataloguing support
  • 3.1 Undertake appropriate catalogue maintenance to preserve integrity of local database, to conform to national systems and standards and to facilitate database searching and future cataloguing
  • 3.2 Accurately record statistics of information catalogued in accordance with organisational procedures
  • 3.3 Record item maintenance requirements in accordance with organisational procedures
  • 3.4 Identify and discuss difficulties or uncertainties with relevant colleagues and take action accordingly
In
basic descriptive cataloguing
record flagged as being from a source known to be normally complete and reliable
apparently complete existing records found in the national database from a source which may be less complete or reliable but acceptable to the library

books
journals
audio-visual items
CD-ROMs
music
maps
toys
games
material in English or languages other than English
computer files and software
electronic documents and journals
network resources
microforms

not for loan
shelved in specific areas of the organisation
housed on- or off-site
restrictions on loan periods

relocating items
re-cataloguing items, e.g. from manual to computerised format
updating of files
correcting holdings information

USMARC/Metadata
AACR (latest edition and amendments)
SCIS Subject Headings
Dewey Decimal Classification
Library of Congress Subject Headings
local protocols
ISBD

checking disks for viruses on a regular basis
checking special material to ensure all components are correct, e.g. pictorial materials, slides

more experienced staff
supervisor
other experts

Critical aspects for assessment and evidence required to demonstrate competency

Evidence of the following is essential:

demonstrated accuracy in the creation and amendment of catalogue records
sound knowledge of bibliographic and catalogue record components
knowledge and understanding of cataloguing conventions
practical demonstration of skills using current industry systems to undertake cataloguing activities
completion of activities within realistic workplace time constraints.

Context of and specific resources for assessment

Assessment must ensure:

access to relevant policies and procedures manuals
access to current industry cataloguing tools and systems.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of records created by the candidate in relation to accuracy
review of catalogues for which the candidate is responsible for maintaining
oral or written questioning to assess knowledge of cataloguing procedures and systems.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULLB506C Catalogue and classify material.

Replaces
State Code National Code Title Type
C7139 CULLB412B Undertake cataloguing activities Unit of competency
C1490 CULLB407A Use networked services effectively to provide access to information Unit of competency
Replaced By
State Code National Code Title Type
D9420 CULINM401A Complete a range of cataloguing activities Unit of competency