Unit of competency Outline
Information current as of
19/10/2026 2:15 PM AWST
19/10/2026 2:15 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Record and maintain information about the collection
Record and maintain information about the collection
Unit of competency
National Code
CULMS412A
CULMS412A
State Code
C5261
C5261
TGA Status
Replaced
Replaced
DTWD Status
Archived
Archived
State Implementation and Classification
Approved Date
Original Release Date
08/06/1999
Nominal Hours
0
Field of Education
080901 - Secretarial And Clerical Studies
Description
N/A
General notes
N/A
Elements and Performance Criteria
No information
Information will be recorded and maintained for procedures such as:
numbering, location and movement control
indexing and retrieval
acquisition and disposal
loans
cataloguing
research
exhibitions
reproduction conditions
copyright issues
conservation specifications
Fields of information may include:
physical description
condition
history and provenances
significance (cultural, technical, scientific, historical or social)
source details (original location, donor, dealer, artist, maker, collector)
loan information
insurance details
Records may be in any combination of the following formats:
documentary
photographic
film and video
sound recordings
computer based
numbering, location and movement control
indexing and retrieval
acquisition and disposal
loans
cataloguing
research
exhibitions
reproduction conditions
copyright issues
conservation specifications
Fields of information may include:
physical description
condition
history and provenances
significance (cultural, technical, scientific, historical or social)
source details (original location, donor, dealer, artist, maker, collector)
loan information
insurance details
Records may be in any combination of the following formats:
documentary
photographic
film and video
sound recordings
computer based
Critical aspects of evidence
Evidence to demonstrate consistent achievement of this unit's outcomes includes:
competency in skills in handling objects with care and precision and in using institution's information system
Concurrent assessment of units
It is recommended that this unit is assessed in conjunction with the unit/s titled:
Follow health, safety and security procedures
Apply legislative and cultural protocols to the institution
Use information technology
Underpinning knowledge and skills
Skills and knowledge are required in:
relevant scientific, technical or historical factors
subject matter relevant to objects
object handling procedures
object identification techniques
sources of curatorial and conservation advice
cultural protocols
Indigenous culture and issues
information management techniques
institution's record keeping policies and procedures
the principles of access and accountability
legal and ethical requirements
issues relating to copyright
relevant OHS issues
listening, questioning and clarification
oral reporting
writing memos and reports
speaking in a friendly and culturally appropriate manner
reading and interpreting documentation relating to specific objects and to the collection
working collaboratively in a team
manual dexterity when handling objects
research analysis
keyboarding
using computers for word processing, spreadsheets, data base entry and retrieval
Resource implications
Competency in this unit should be assessed using all the relevant resources commonly provided in a museum, public gallery, contemporary art space, science exploration centre and/or keeping place. Specific tools may include:
relevant policies and procedures manuals
organisation's mission statement
other organisational documentation, eg organisational charts, floor plans and relevant instructions for staff
Method and context of assessment
Evidence of competence may be obtained through a variety of methods including:
practical demonstration
CV or portfolio
third party report addressing the performance criteria
oral or written questions
project
Communicating ideas and information
(3)
Collecting analysing and organising information
(3)
Planning and organising activities
(2)
Working with others and in teams
(2)
Using mathematical ideas and techniques
(2)
Solving problems
(2)
Using technology
(2)
Evidence to demonstrate consistent achievement of this unit's outcomes includes:
competency in skills in handling objects with care and precision and in using institution's information system
Concurrent assessment of units
It is recommended that this unit is assessed in conjunction with the unit/s titled:
Follow health, safety and security procedures
Apply legislative and cultural protocols to the institution
Use information technology
Underpinning knowledge and skills
Skills and knowledge are required in:
relevant scientific, technical or historical factors
subject matter relevant to objects
object handling procedures
object identification techniques
sources of curatorial and conservation advice
cultural protocols
Indigenous culture and issues
information management techniques
institution's record keeping policies and procedures
the principles of access and accountability
legal and ethical requirements
issues relating to copyright
relevant OHS issues
listening, questioning and clarification
oral reporting
writing memos and reports
speaking in a friendly and culturally appropriate manner
reading and interpreting documentation relating to specific objects and to the collection
working collaboratively in a team
manual dexterity when handling objects
research analysis
keyboarding
using computers for word processing, spreadsheets, data base entry and retrieval
Resource implications
Competency in this unit should be assessed using all the relevant resources commonly provided in a museum, public gallery, contemporary art space, science exploration centre and/or keeping place. Specific tools may include:
relevant policies and procedures manuals
organisation's mission statement
other organisational documentation, eg organisational charts, floor plans and relevant instructions for staff
Method and context of assessment
Evidence of competence may be obtained through a variety of methods including:
practical demonstration
CV or portfolio
third party report addressing the performance criteria
oral or written questions
project
Communicating ideas and information
(3)
Collecting analysing and organising information
(3)
Planning and organising activities
(2)
Working with others and in teams
(2)
Using mathematical ideas and techniques
(2)
Solving problems
(2)
Using technology
(2)
No information