Unit of competency Outline
Date retreived
22/07/2026 7:26 AM AWST
22/07/2026 7:26 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Prepare tender documentation
Prepare tender documentation
Unit of competency
National Code
LGACOM409A
LGACOM409A
State Code
C1968
C1968
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
25/01/2002
Field of Education
080313 - Public And Health Care Administration
Original Release Date
25/01/2002
Nominal Hours
40
Description
This unit covers the scoping of contract services, the preparation of tender documentation and the calling for tenders.
Notes
Elements and Performance Criteria
1. Identify the extent and nature of services to be contracted
- 1.1. Scope of the services is confirmed and reviewed to ensure parameters meet current requirements.
- 1.2. Statutory and council requirements are identified to determine available options.
- 1.3. Detailed parameters are specified to enable a complete brief to be prepared.
- 1.4. The extent of the contract package is determined.
2. Select appropriate method for tender
- 2.1. Area to be contracted is examined.
- 2.2. Contract options are identified and analysed.
- 2.3. Benefits, costs and opportunities of each option are identified.
- 2.4. Appropriate contract option is selected.
3. Prepare tender specifications according to council and Australian standards
- 3.1. Complete and detailed service specifications are prepared consistent with council policy and Australian standards and based on service profile and review.
- 3.2. Legislative, environmental, sustainability practices, occupational health and safety and risk management requirements are applied.
- 3.3. Quality assurance methods are applied to the preparation of service specifications.
- 3.4. Service specifications are prepared in consultation with relevant staff that complement required outcomes.
- 3.5. Details on methods, standards, materials, products, contractors and performance period are provided by quality service specifications, as applicable.
4. Prepare evaluation criteria
- 4.1. A tender review panel or team is selected from appropriate personnel.
- 4.2. Criteria are established based on the specifications, product and service required.
- 4.3. Criteria are written clearly to enable bids to be compared.
- 4.4. Criteria are ranked against council procedures.
5. Prepare tender document
- 5.1. Tender documents are prepared clearly and concisely.
- 5.2. Tender documents are prepared that enable competitive pricing of products.
- 5.3. Tender documents are designed to enable valid comparisons between tenders received.
6. Invite tenders
- 6.1. Invitations are prepared based on the type of tendering method used.
- 6.2. Source list is prepared according to council procedures.
- 6.3. Advertisement is prepared and placed according to the tender method.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Services may include:
works
function
provision
community expectations
Parameters may include:
budget range
council resources
level of risk
council policies, such as 'buy local'
Tendering methodology may include:
lump sum
unit rate
partnership
services process
Tendering method may include:
expression of interest
public tender
invitation
verbal
written
in-house bid
select tender
Advertisement may include:
newspaper
in-house
trade magazines
according to council policy
Legislative requirements may include:
WorkCover
risk management
occupational health and safety
sustainability
equal employment opportunity
sexual harassment
public liability
professional indemnity
evidence of insurance cover
quality assurance
Tender documents may include:
general conditions
special clauses
technical conditions
standard specifications
code of tendering
statutory declaration
evaluation criteria
drawings
implementation plan
legislative amendments
legal endorsement
Comparative statement may include:
matrix
data
criteria
compliance
score
Formalisation may include:
contract signing procedure
preliminary deposits
Evaluation may include:
previous projects
verification of quality accreditation
capacity
capability
risk
security
service
Services may include:
works
function
provision
community expectations
Parameters may include:
budget range
council resources
level of risk
council policies, such as 'buy local'
Tendering methodology may include:
lump sum
unit rate
partnership
services process
Tendering method may include:
expression of interest
public tender
invitation
verbal
written
in-house bid
select tender
Advertisement may include:
newspaper
in-house
trade magazines
according to council policy
Legislative requirements may include:
WorkCover
risk management
occupational health and safety
sustainability
equal employment opportunity
sexual harassment
public liability
professional indemnity
evidence of insurance cover
quality assurance
Tender documents may include:
general conditions
special clauses
technical conditions
standard specifications
code of tendering
statutory declaration
evaluation criteria
drawings
implementation plan
legislative amendments
legal endorsement
Comparative statement may include:
matrix
data
criteria
compliance
score
Formalisation may include:
contract signing procedure
preliminary deposits
Evaluation may include:
previous projects
verification of quality accreditation
capacity
capability
risk
security
service
Overview of assessment requirements
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.
Critical aspects of evidence to be considered
Contract authorisation process is undertaken
Appropriate advertisement is placed
Required specifications are produced
Conditions of contract are produced
Industry standard conditions of contract are applied
Confidentiality and probity are observed for both in-house bids and/or external tenders
Context of assessment
On the job or in a simulated work environment.
Method of assessment
The following assessment methods are suggested:
observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies
written and/or oral questioning to assess knowledge and understanding
completion of workplace documentation
third-party reports from experienced practitioners
completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor
Evidence required for demonstration of consistent performance
Evidence will need to be gathered over time across a range of variables.
Resource implications
Access to a workplace or simulated case study that provides the following resources:
relevant council policies and procedures
national competition policy information
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.
Critical aspects of evidence to be considered
Contract authorisation process is undertaken
Appropriate advertisement is placed
Required specifications are produced
Conditions of contract are produced
Industry standard conditions of contract are applied
Confidentiality and probity are observed for both in-house bids and/or external tenders
Context of assessment
On the job or in a simulated work environment.
Method of assessment
The following assessment methods are suggested:
observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies
written and/or oral questioning to assess knowledge and understanding
completion of workplace documentation
third-party reports from experienced practitioners
completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor
Evidence required for demonstration of consistent performance
Evidence will need to be gathered over time across a range of variables.
Resource implications
Access to a workplace or simulated case study that provides the following resources:
relevant council policies and procedures
national competition policy information
