Unit of competency Outline
Date retreived
22/07/2026 7:38 AM AWST
22/07/2026 7:38 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Implement facilities procurement systems
Implement facilities procurement systems
Unit of competency
National Code
CPPDSM5024A
CPPDSM5024A
State Code
D1343
D1343
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
15/09/2014
Field of Education
080503 - Real Estate
Original Release Date
15/09/2014
Nominal Hours
40
Description
This unit of competency specifies the outcomes required to coordinate a purchasing system for goods and services. It requires the ability to follow established procurement principles to identify and implement procurement system processes and support mechanisms.The unit may form part of the licensing requirements for persons working in the property industry, including in the real estate, business broking, stock and station agency and property operations and development sectors, in those States and Territories where these are regulated activities.
Notes
Elements and Performance Criteria
1Determine procurement system requirements.
- 1.1 Procurement system requirements and objectives are determined in consultation with relevant people according to organisational and legislative requirements.1.2 Relevant documentation is sourced and interpreted to establish contractual, organisational and legislative requirements.1.3 Quality assurance goals and strategies and performance measures are determined for incorporation into implementation processes.1.4 Analysis is undertaken of supply market to identify factors that may affect procurement processes and decisions.
- 1.5 Risk assessment is conducted on expected procurement system outcomes according to organisational procedures.
2Organise support processes.
- 2.1 Procurement support processes are determined and organised according to procurement system objectives and organisational requirements.2.2 Targets and milestones are identified and linked to the achievement of procurement system objectives according to organisational procedures.2.3 Appropriate communication channels are used to inform relevant people of procurement system processes and obtain feedback according to organisational requirements.2.4 Roles and responsibilities associated with the implementation of the procurement system are clearly defined and documented.2.5 Monitoring and reporting arrangements and delegations for procurement activities are determined and documented according to organisational requirements.
3Implement procurement system.
- 3.1 Procurement system is implemented within agreed timeframes according to organisational and legislative requirements.3.2 Sub-plans are reviewed and implemented according to procurement system objectives and organisational and legislative requirements.3.3 Procurement processes are documented in established formats using business equipment and technology and distributed to relevant people.3.4 Situations requiring specialist advice are identified and assistance is sought where appropriate according to organisational requirements.
4Review procurement system.
- 4.1 Systematic review processes and established evaluation methods are identified and used to evaluate procurement system processes and outcomes.4.2 Reliable evaluation methods for measuring performance of supply markets are used according to organisational requirements, making efficient use of time and resources.
- 4.3 Opportunities for improvement to procurement system are assessed and recommendations presented to relevant people according to organisational requirements.4.4 Information is securely maintained according to legislative and organisational requirements.
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.
Procurement system may include:
buying
common use contracts
facilities management
franchising
gainsharing and open book
incentive contracting
leasing
maintenance and support arrangements
pre-qualification of suppliers
prime contractor and subcontractor
research and development
short-term or long-term arrangements
sole or multiple suppliers
standard form agreements
standing orders.
Relevant people may include:
agents
clients
government personnel
legal representatives
management and colleagues
members of industry associations
property or facility owners and managers
technical experts
tenants.
Organisational requirements may be outlined and reflected in:
access and equity principles and practice guidelines
business and performance plans
complaint and dispute resolution procedures
goals, objectives, plans, systems and processes
legal and ethical requirements and codes of practice
mission statements and strategic plans
OHS policies, procedures and programs
policies and procedures in relation to client service
quality and continuous improvement processes and standards
quality assurance and procedure manuals.
Legislative requirements may be outlined and reflected in:
Australian standards
general duty of care to clients
home building requirements
privacy requirements
relevant federal, and state or territory legislation that affects organisational operation, including:
anti-discrimination and diversity
environmental issues
EEO
industrial relations
OHS
relevant industry codes of practice covering the market sector and industry, financial transactions, taxation, environment, construction, land use, native title, zoning, utilities use (water, gas and electricity), and contract or common law
strata, community and company titles
tenancy agreements
trade practices laws and guidelines.
Relevant documentation may relate to:
budgets and operating costs
contracts and tender documentation
facility and asset management plans
goods and services
legal documentation
maintenance plans and strategies
management policy and procedures
organisational and business strategic plans and sub-plans
procurement guidelines, practices and policies
property drawings
quotations and invoices
register of suppliers
tenancy and other contracts.
Quality assurance goals and strategies may include:
a formal structure against which progress can be evaluated
budgets and timetables that enable the commitment of resources at appropriate stages
compliance with Australian standards
contingency plans to cater for a change of corporate focus or significant resource difficulties
continuous improvement strategies
mechanisms for involving a wide variety of interested parties or stakeholders
procedures for monitoring and evaluating procurement requirements and client satisfaction
reducing risk by anticipating, evaluating and developing strategies for the management of possible problems
reporting procedures and protocols.
Performance measures:
may include:
quantitative and qualitative assessments
may be:
financial and non-financial
statistical and non-statistical.
Analysis:
may be:
explorative, descriptive, causative or predictive
quantitative and qualitative
may include:
basic statistical analysis
critical analysis
mathematical calculations
problem solving.
Procurement processes may include:
advertisement
complying and non-complying tendering
direct appointments
open quotations
register of suppliers.
Factors that may affect procurement processes and decisions may relate to:
budgetary constraints
collaborative arrangements
environmental issues
factors and conditions affecting supply
industry involvement requirements
leasing instead of up-front capital investment
level of risk, complexity and sensitivity
political imperatives and strategies
potential impact of intended contracting activity
strategic and tactical issues
supply market capacity, structure, maturity and strength.
Risks may relate to:
changes to regulations and legislation
client and staff satisfaction
competition
contracts and tenders
emergencies and disasters
fire and security
health and safety
market influences
physical, financial or human resources
project control and cash flow
suppliers and contractors
time constraints.
Targets and milestones may include:
agreed reporting requirements
completion of key tasks and project phases
measurement and achievement of set outcomes
progress reports.
Communication channels may include:
direct line supervision paths
lateral supervision paths
organisational communication protocols and procedures
organisational networks.
Feedback may include:
formal and informal discussions, reviews and evaluations with:
existing and previous clients
peers, colleagues and managers
information provided by others involved in a professional capacity, both internal and external to the organisation.
Roles and responsibilities may be influenced by:
codes of conduct
job description and employment arrangements
organisational policy relevant to work role
skills, training and competencies
supervision and accountability requirements, including OHS
team structures.
Sub-plans may relate to:
bid evaluation
communication and public relations
contingency
contract negotiation
contract review
disposal
environment issues
human resource management
industry policy
market evaluation
risk management.
Business equipment and technology may include:
computers
data storage devices
email
facsimile machines
internet, extranet and intranet
printers and photocopiers
scanners
software applications, such as databases and word applications.
Specialist advice may be sought from:
agents
authorised delegations
clients
legal, functional and technical experts
managers.
Evaluation methods could be qualitative or quantitative and may include:
checklists
cost data analysis
expert and peer review
interviews
observation
questionnaires
review of quality assurance data.
Opportunities for improvement may be assessed for:
ability to add value
ability to improve customer satisfaction
cost-effectiveness
degree of management support
ease of implementation
practicality
viability.
Information may relate to:
budgets and operating costs
current and planned property or site developments
facility and asset management plans
legal documentation
maintenance plans and strategies
management policy and procedures
property drawings
relevant project contracts
services
sub-plans
tenancy and other contracts.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.
Procurement system may include:
buying
common use contracts
facilities management
franchising
gainsharing and open book
incentive contracting
leasing
maintenance and support arrangements
pre-qualification of suppliers
prime contractor and subcontractor
research and development
short-term or long-term arrangements
sole or multiple suppliers
standard form agreements
standing orders.
Relevant people may include:
agents
clients
government personnel
legal representatives
management and colleagues
members of industry associations
property or facility owners and managers
technical experts
tenants.
Organisational requirements may be outlined and reflected in:
access and equity principles and practice guidelines
business and performance plans
complaint and dispute resolution procedures
goals, objectives, plans, systems and processes
legal and ethical requirements and codes of practice
mission statements and strategic plans
OHS policies, procedures and programs
policies and procedures in relation to client service
quality and continuous improvement processes and standards
quality assurance and procedure manuals.
Legislative requirements may be outlined and reflected in:
Australian standards
general duty of care to clients
home building requirements
privacy requirements
relevant federal, and state or territory legislation that affects organisational operation, including:
anti-discrimination and diversity
environmental issues
EEO
industrial relations
OHS
relevant industry codes of practice covering the market sector and industry, financial transactions, taxation, environment, construction, land use, native title, zoning, utilities use (water, gas and electricity), and contract or common law
strata, community and company titles
tenancy agreements
trade practices laws and guidelines.
Relevant documentation may relate to:
budgets and operating costs
contracts and tender documentation
facility and asset management plans
goods and services
legal documentation
maintenance plans and strategies
management policy and procedures
organisational and business strategic plans and sub-plans
procurement guidelines, practices and policies
property drawings
quotations and invoices
register of suppliers
tenancy and other contracts.
Quality assurance goals and strategies may include:
a formal structure against which progress can be evaluated
budgets and timetables that enable the commitment of resources at appropriate stages
compliance with Australian standards
contingency plans to cater for a change of corporate focus or significant resource difficulties
continuous improvement strategies
mechanisms for involving a wide variety of interested parties or stakeholders
procedures for monitoring and evaluating procurement requirements and client satisfaction
reducing risk by anticipating, evaluating and developing strategies for the management of possible problems
reporting procedures and protocols.
Performance measures:
may include:
quantitative and qualitative assessments
may be:
financial and non-financial
statistical and non-statistical.
Analysis:
may be:
explorative, descriptive, causative or predictive
quantitative and qualitative
may include:
basic statistical analysis
critical analysis
mathematical calculations
problem solving.
Procurement processes may include:
advertisement
complying and non-complying tendering
direct appointments
open quotations
register of suppliers.
Factors that may affect procurement processes and decisions may relate to:
budgetary constraints
collaborative arrangements
environmental issues
factors and conditions affecting supply
industry involvement requirements
leasing instead of up-front capital investment
level of risk, complexity and sensitivity
political imperatives and strategies
potential impact of intended contracting activity
strategic and tactical issues
supply market capacity, structure, maturity and strength.
Risks may relate to:
changes to regulations and legislation
client and staff satisfaction
competition
contracts and tenders
emergencies and disasters
fire and security
health and safety
market influences
physical, financial or human resources
project control and cash flow
suppliers and contractors
time constraints.
Targets and milestones may include:
agreed reporting requirements
completion of key tasks and project phases
measurement and achievement of set outcomes
progress reports.
Communication channels may include:
direct line supervision paths
lateral supervision paths
organisational communication protocols and procedures
organisational networks.
Feedback may include:
formal and informal discussions, reviews and evaluations with:
existing and previous clients
peers, colleagues and managers
information provided by others involved in a professional capacity, both internal and external to the organisation.
Roles and responsibilities may be influenced by:
codes of conduct
job description and employment arrangements
organisational policy relevant to work role
skills, training and competencies
supervision and accountability requirements, including OHS
team structures.
Sub-plans may relate to:
bid evaluation
communication and public relations
contingency
contract negotiation
contract review
disposal
environment issues
human resource management
industry policy
market evaluation
risk management.
Business equipment and technology may include:
computers
data storage devices
facsimile machines
internet, extranet and intranet
printers and photocopiers
scanners
software applications, such as databases and word applications.
Specialist advice may be sought from:
agents
authorised delegations
clients
legal, functional and technical experts
managers.
Evaluation methods could be qualitative or quantitative and may include:
checklists
cost data analysis
expert and peer review
interviews
observation
questionnaires
review of quality assurance data.
Opportunities for improvement may be assessed for:
ability to add value
ability to improve customer satisfaction
cost-effectiveness
degree of management support
ease of implementation
practicality
viability.
Information may relate to:
budgets and operating costs
current and planned property or site developments
facility and asset management plans
legal documentation
maintenance plans and strategies
management policy and procedures
property drawings
relevant project contracts
services
sub-plans
tenancy and other contracts.
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.
Overview of assessment
This unit of competency could be assessed through practical demonstration of coordinating a purchasing system for goods and services. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
A person who demonstrates competency in this unit must be able to provide evidence of:
determining procurement system requirements and objectives by interpreting relevant documentation and analysing supply market factors and quality assurance goals and strategies
implementing procurement system within agreed timeframes and reviewing sub-plans to ensure implementation complies with procurement system objectives
knowledge of organisation's practices, ethical standards and legislative requirements associated with coordinating a purchasing system for goods and services
using appropriate communication channels to identify roles, time lines and reporting arrangements to support implementation of procurement system
using established evaluation methods to review procurement system processes and outcomes, and incorporating recommendations for improvement.
Context of and specific resources for assessment
Resource implications for assessment include:
a registered provider of assessment services
assessment materials and tools
candidate special requirements
competency standards
cost and time considerations
suitable assessment venue and equipment
workplace documentation.
Where applicable, physical resources should include equipment modified for people with disabilities.
Access must be provided to appropriate learning and/or assessment support when required.
Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.
Validity and sufficiency of evidence require that:
competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace
where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence
all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence
where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time
assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.
In all cases activity and must include evidence relating to each of the where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.
Overview of assessment
This unit of competency could be assessed through practical demonstration of coordinating a purchasing system for goods and services. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
A person who demonstrates competency in this unit must be able to provide evidence of:
determining procurement system requirements and objectives by interpreting relevant documentation and analysing supply market factors and quality assurance goals and strategies
implementing procurement system within agreed timeframes and reviewing sub-plans to ensure implementation complies with procurement system objectives
knowledge of organisation's practices, ethical standards and legislative requirements associated with coordinating a purchasing system for goods and services
using appropriate communication channels to identify roles, time lines and reporting arrangements to support implementation of procurement system
using established evaluation methods to review procurement system processes and outcomes, and incorporating recommendations for improvement.
Context of and specific resources for assessment
Resource implications for assessment include:
a registered provider of assessment services
assessment materials and tools
candidate special requirements
competency standards
cost and time considerations
suitable assessment venue and equipment
workplace documentation.
Where applicable, physical resources should include equipment modified for people with disabilities.
Access must be provided to appropriate learning and/or assessment support when required.
Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.
Validity and sufficiency of evidence require that:
competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace
where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence
all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence
where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time
assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.
In all cases activity and must include evidence relating to each of the where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.
No information
| State Code | National Code | Title | Type |
|---|---|---|---|
| W980 | CPP50711 | Diploma of Access Consulting | Qualification |
| W978 | CPP50511 | Diploma of Property Services (Asset and Facility Management) | Qualification |