Elements and Performance Criteria

This unit applies to sectors of the tourism industry where proposals and bids are developed. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Details to be included in the proposal/bid will vary but may include information on:
general concepts and themes
business program
social program
costs
touring
accommodation
entertainment
staging
special features
sample promotional materials
references and details of other successful undertakings
organisational information (e.g. structure, personnel etc.)
support statements, information from other organisations
approach to environmental impacts and issues
proposals relating to use of technology.
This unit applies to sectors of the tourism industry where proposals and bids are developed. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Details to be included in the proposal/bid will vary but may include information on:
general concepts and themes
business program
social program
costs
touring
accommodation
entertainment
staging
special features
sample promotional materials
references and details of other successful undertakings
organisational information (e.g. structure, personnel etc.)
support statements, information from other organisations
approach to environmental impacts and issues
proposals relating to use of technology.

Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
components required for meeting/event proposals and bids and product knowledge in relation to those components
networks and interrelationships of different industry sectors in relation to meeting/event proposal/bids
presentation techniques for proposal and bid materials, including current technology.
Linkages to Other Units
This unit must be assessed with or after the following units. These units describe the skills and knowledge that are essential to this unit of competence:
THHGGA04B Prepare business documents
Critical Aspects of Assessment
Evidence of the following is critical:
ability to undertake the proposal/bidding process for a specific meeting/event, including effective assessment of the brief, coordination of all details and resources to meet the bid requirements and professional presentation of bid materials and documents
knowledge of typical bid/proposal requirements and formats.
Context of Assessment and Resource Implications
Assessment must ensure:
project or work activities that allow the candidate to develop a bid/proposal for a specific event in a competitive bidding environment
involvement of multiple individuals or agencies in the bid process
liaison with the customer and with potential suppliers.
Assessment Methods
Assessment methods must be chosen to ensure that the preparation of a proposal or bid can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
project to bid for a meeting or event being staged within a college or local community
case studies to assess knowledge of the components required for inclusion in different types of bids
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting, Organising and Analysing Information
For example:
Assessing quotes and product information from suppliers to make an effective selection (3)
Communicating Ideas and Information
For example:
Creating an effective presentation format for the bid document (3)
Planning and Organising Activities
For example:
Allocating responsibilities to team members and monitoring progress on bid preparations (3)
Working with Others and in Teams
For example:
Running team meetings to monitor progress (3)
Using Mathematical Ideas and Techniques
For example:
Making cost estimates for inclusion in the bid document (2)
Solving Problems
For example:
Creating a proposal from scratch within an extremely short timeframe (3)
Using Technology
For example:
Designing an animated computer presentation (1)
Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
components required for meeting/event proposals and bids and product knowledge in relation to those components
networks and interrelationships of different industry sectors in relation to meeting/event proposal/bids
presentation techniques for proposal and bid materials, including current technology.
Linkages to Other Units
This unit must be assessed with or after the following units. These units describe the skills and knowledge that are essential to this unit of competence:
THHGGA04B Prepare business documents
Critical Aspects of Assessment
Evidence of the following is critical:
ability to undertake the proposal/bidding process for a specific meeting/event, including effective assessment of the brief, coordination of all details and resources to meet the bid requirements and professional presentation of bid materials and documents
knowledge of typical bid/proposal requirements and formats.
Context of Assessment and Resource Implications
Assessment must ensure:
project or work activities that allow the candidate to develop a bid/proposal for a specific event in a competitive bidding environment
involvement of multiple individuals or agencies in the bid process
liaison with the customer and with potential suppliers.
Assessment Methods
Assessment methods must be chosen to ensure that the preparation of a proposal or bid can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
project to bid for a meeting or event being staged within a college or local community
case studies to assess knowledge of the components required for inclusion in different types of bids
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting, Organising and Analysing Information
For example:
Assessing quotes and product information from suppliers to make an effective selection (3)
Communicating Ideas and Information
For example:
Creating an effective presentation format for the bid document (3)
Planning and Organising Activities
For example:
Allocating responsibilities to team members and monitoring progress on bid preparations (3)
Working with Others and in Teams
For example:
Running team meetings to monitor progress (3)
Using Mathematical Ideas and Techniques
For example:
Making cost estimates for inclusion in the bid document (2)
Solving Problems
For example:
Creating a proposal from scratch within an extremely short timeframe (3)
Using Technology
For example:
Designing an animated computer presentation (1)