Unit of competency Outline

Information current as of
21/10/2026 2:04 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Establish technical data and information management systems

Establish technical data and information management systems

Unit of competency
National Code
DEFCM313A
State Code
AVU92
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
2.00
Current Release Date
24/01/2013
View on TGA
State Implementation and Classification
Approved Date
Original Release Date
15/03/2012
Nominal Hours
0
Field of Education
080399 - Business And Management, N.e.c.
Description
This unit covers the competency required to establish the technical data and information management systems framework for a particular organisational context or environment in which specific technical data and information are created, used and maintained.Examples of focus areas include strategic and policy systems documentation, doctrine, reorganisations, engineering projects, procurement projects, technical regulatory frameworks and outsourcing systems/alliance formation.
General notes
N/A
Elements and Performance Criteria
1. Identify technical context of the organisation
  • 1.1 Technical context, nature of the jurisdiction and nature of the organisation are determined and documented.
  • 1.2 Technical regulatory framework specific to the organisation is identified and interpreted/clarified.
2. Establish technical creator’s accountability requirements
  • 2.1 Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information.
  • 2.2 Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented.
  • 2.3 Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards.
3. Develop management system framework
  • 3.1 Management system framework is developed from a review and synthesis of individual technical creator requirement.
  • 3.2 Proposed system framework is trialled to ensure functionality, maintainability and growth potential.
  • 3.3 Framework and its protocols are documented to ensure consistency of application.
4. Identify and respond to contextual changes over time
  • 4.1 Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures.
  • 4.2 Changes to the administrative and functional context over time are identified and documented.
  • 4.3 Effects of changes on technical data and information management structures are analysed and responded to.
  • 4.4 Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Technical context may include:
Access to/availability of technology and technologically competent support staff
Mission
Organisation
Resource potential
Social and environmental circumstances
Technical regulatory framework is:
That applicable to the circumstances
Technical data and information creators may include:
Individuals or groups who have specific responsibility for the creation and maintenance of primary or secondary technical data or information for inclusion in the information management system
Accountability requirements and functional responsibilities may include:
The need to:
raise technical data and information to support the technical mission
maintain existing data and information
forecast and anticipate future requirements
review responsibilities
archive or authorise the archiving of information
Management systems framework may include:
The structuring rules for the:
repository/s
cataloguing systems and protocols
access systems
processes and software
control/management systems and protocols
Functionality may include:
The continuing ability of the information system to support the technical mission/objectives
Maintainability may include:
The combination of characteristics and available resources which will enable the system to be maintained in a current and relevant state
Growth potential may include:
Planned capability of the system to grow and migrate to meet plausible future requirements
Technology as well as dimension - the range of technologies may be electronic or paper-based such as:
data management system packages
multimedia
workflow packages
modelling
simulation
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
apply, monitor and report on relevant implementation processes
analyse data and information
apply of knowledge to plan and establish in technical data and information management plans to assist in work and to guide problem solving
Consistency in performance
Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts.
Context of and specific resources for assessment
Context of assessment
Competency should be assessed in the workplace or simulated workplace environment.
Specific resources for assessment
Access is required to:
computer and relevant software
legislation, guidelines, procedures and protocols relating to test and evaluation processes
plans
workplace documentation
Replaced By
State Code National Code Title Type
BBC46 DEFGEN313 Establish technical data and information management systems Unit of competency
No information