Unit of competency Outline

Date retreived
22/07/2026 9:43 AM AWST

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Maintain a file in a legal services environment

Maintain a file in a legal services environment

Unit of competency
National Code
BSBLEG422
State Code
OCF43
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
19/10/2020
View on TGA
State Implementation and Classification
Approved Date
16/03/2021
Field of Education
091103 - Legal Studies
Original Release Date
16/03/2021
Nominal Hours
45
Description
This unit describes the skills and knowledge required to maintain a file under the instruction of a designated individual.The unit applies to individuals who apply well established, sound theoretical knowledge in the provision of administrative support in a legal services environment.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Initiate preliminary file activities
  • 1.1 Obtain details of the legal matter from the client according to instructions and organisational policies and procedures
  • 1.2 Develop a quote in line with organisation’s fee structure and forward it to instructing legal practitioner for approval, where applicable
  • 1.3 Identify terms of engagement with instructing legal practitioner and confirm expectations are agreed upon and documented
  • 1.4 Complete and record results of conflicts of interest check
  • 1.5 Prepare initial file documentation
2. Open file
  • 2.1 Locate, access and extract relevant information for initiating files according to organisational policies and procedures
  • 2.2 Select and brief support staff to assist on file, in consultation with designated individual
  • 2.3 Forward confirmation of instructions, details of those working on the file, a summary of work to be performed and associated timelines to client on behalf of instructing legal practitioner
  • 2.4 Plan work in conjunction with designated individual and allocate resources
3. Contact other persons about the file
  • 3.1 Communicate with relevant parties and document outcomes
  • 3.2 Update file notes detailing activities, actions and outcomes and record time
4. Undertake legal process according to plan
  • 4.1 Maintain information flow to relevant parties on progress of matter
  • 4.2 Immediately refer issues or problems outside own range of responsibility to designated individual for resolution
  • 4.3 Confirm enough money is left in the trust account and contact instructing legal practitioner to facilitate the transfer of additional funds, where applicable
  • 4.4 Support development of a progress report
5. Facilitate file administration and closure
  • 5.1 Reconcile final costing and prepare invoice, where applicable
  • 5.2 Arrange meeting with relevant personnel to review final relevant documentation in order to facilitate sign-off before forwarding to client
  • 5.3 Update and complete file notes
  • 5.4 Confirm final accounting and resolve outstanding disbursements
  • 5.5 Close and archive file according to policies and procedures of the firm
No information
No information
Replaces
State Code National Code Title Type
AUK55 BSBLEG414 Establish and maintain a file in legal services Unit of competency
AUI73 BSBLEG403 Maintain trust accounts Unit of competency
State Code National Code Title Type
BIX0 MEM40222 Certificate IV in Boating Services Qualification
BFR5 BSB40620 Certificate IV in Legal Services Qualification
BFR3 BSB50720 Diploma of Paralegal Services Qualification