Unit of competency Outline

Date retreived
22/07/2026 10:34 PM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Manage stock supply and purchase

Manage stock supply and purchase

Unit of competency
National Code
SISXFAC506A
State Code
D6193
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
3.00
Current Release Date
06/03/2013
View on TGA
State Implementation and Classification
Approved Date
15/10/2014
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
15/10/2014
Nominal Hours
40
Description
This unit describes the performance outcomes, skills and knowledge required to establish and monitor stock control and stock-purchasing systems within a multi-use facility.
Notes
Elements and Performance Criteria
1. Assess stock requirements.
  • 1.1. Establish order quantities based on internal information and supplier advice according to organisation policies and procedures.
  • 1.2. Identify and cater for situations creating extra demand, according to supplier advice.
  • 1.3. Monitor current use of stock for wastage.
  • 1.4. Establish and implement an order and supply process to meet stock requirements.
2. Develop supply arrangements.
  • 2.1. Source potential suppliers.
  • 2.2. Develop purchase specifications and obtain quotes from different suppliers as required.
  • 2.3. Assess suppliers against specifications, select best options and inform appropriate personnel.
  • 2.4. Obtain and verify required information and make purchases within budget allocations.
  • 2.5. Monitor performance of suppliers and amend sources of supply as required.
3. Establish and implement stock-control systems.
  • 3.1. Develop and document stock-control systems and communicate to appropriate personnel within organisation.
  • 3.2. Develop processes to monitor quality during supply and delivery.
  • 3.3. Investigate the use of items showing high wastage or loss and to minimise wastage.
  • 3.4. Monitor and adjust stock-control systems and order patterns, according to established patterns of demand.
  • 3.5. Evaluate the quality of stock based on feedback from colleagues and clients.
  • 3.6. Train staff to minimise stock wastage.
4. Manage stock reconciliation.
  • 4.1. Plan stock reconciliation process.
  • 4.2. Monitor stock reconciliation procedures in consultation with an auditor as required.
  • 4.3. Complete and maintain stock reconciliation records according to relevant legislation.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Organisational policies and procedures may include:
stock acquisition
selection of suppliers
stock control
security
stock reconciliation and audit
record-keeping
expenditure
purchase specifications.
Situations may include:
peak times
new staff
advertising
special events.
Stock may include:
food and beverages
office supplies and stationery
equipment
cleaning agents and chemicals
maintenance supplies
general stores.
Required information may include:
specifications
quantity
frequency
supplier's quality assurance procedures.
Stock-control systems may include:
integrated point of sale systems
barcode scanners
RFID readers
wireless or mobile inventory control
imprest
ledgers
bin cards
stocktaking systems
stock-valuation systems
stock-reporting systems.
Relevant legislation may include:
Australian Taxation Office regulations
consumer protection
chemical handling.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
work within organisation systems to develop, implement and document purchasing and stock-control systems, based on assessment of stock requirements
monitor use of stock to identify patterns of demand, respond to changes in demand to adjust stock supply, identify wastage and ways to minimise it, and document stocktaking processes and outcomes within required timeframes
select suppliers based on product specifications, monitor quality and performance, and take appropriate action as required
apply contingency-management techniques to deal with a range of order and supply issues that may affect the timely supply of required stock.
Context of and specific resources for assessment
Assessment must ensure:
management and control of stock and stock-purchasing systems within a sport, fitness and recreation facility or context.

Assessment must also ensure access to:
a work environment within a facility requiring stock supply and purchase
a real or simulated budget for purchase of stock
staff to implement the order and supply process
data on patterns of stock usage.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of implementing and monitoring stock-control systems
oral and or written questioning to assess knowledge of purchase specifications
portfolio of records documenting stock reconciliation outcomes
third-party reports from a supervisor detailing work performance.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
SISXRES403A Use resources efficiently.
Replaces
State Code National Code Title Type
C6398 SRXFAC006B Manage and control stock supply and purchase Unit of competency
Replaced By
State Code National Code Title Type
AVD11 SISXFAC005 Manage stock supply and purchase Unit of competency