Elements and Performance Criteria

RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Projects may include:
internal (eg newsletter)
external (eg contracted by external client)
small
large
complex (eg feasibility study)
Project activities may include:
coordinating staff
ensuring tasks are carried out
communicating advice/information to team
meetings, including preparation of minutes, papers and reports
preparing project plan
preparing project documentation
monitoring financial arrangements
processing invoices
monitoring timelines
monitoring progress
Key administrative milestones may relate to:
contract requirements
developing a work plan
use of project planning software
timelines
progress reports
achievement of key tasks/project phases
measurement / achievement of set outcomes
completion of tasks
completion of contract phases/requirements
Requirements of the project brief / contract may include:
project scope
performance standards
agreed timelines
goals and objectives
names of parties bound by contract
payment issues
project description
completion requirements
timelines
staffing
ownership of materials
indemnity and insurance
Monitoring and reporting arrangements may include:
team reports
project control chart
control point chart
milestone chart
budget control chart
Allocating tasks and resources may include:
identifying tasks to be completed in order to achieve project outcomes
prioritising and scheduling tasks
breaking tasks into sub-tasks
arranging tasks into groups
facilitating team involvement in task allocation
assisting to identify team skills and skills gaps
allocating responsibility
assessing workloads
matching skills to tasks
delegating tasks
budget constraints
necessary documents and reference material
identifying resources required
Expenditure may include:
budget considerations
allocated costs
capital expenditure
labour costs
cost of materials and supplies
overhead costs
sub-contractor costs
Monitored timeframes and milestones may include and/or require:
project progress
performance
communication with team members
coordination of team meetings
feedback sessions
solving problems/issues
facilitating change to project plan
Procedures for winding up projects may include:
'signing off' on project completion/delivery of project outcomes
evaluation and review of actual costs compared to budgeted costs
auditing
formal reporting
Measured outcomes may include:
project objectives
project outcomes
benchmarks
standards
key performance indicators
project monitoring process
achievement of timelines
costs

EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
integrated demonstration of all elements of competency and their performance criteria
construction of charts; use of project planning tools to assist with project monitoring
monitoring of timelines, milestones and budgets.
Context of and specific resources for assessment
Assessment must ensure access to:
workplace project documentation
relevant enterprise policies and procedures.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
observation of presentations
oral or written questioning to assess knowledge
review of project administrative arrangementswithin project plans
evaluation of project monitoring processes and reports
evaluation of the outcomes of the administrative processes applied within several projects.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other general administration units.