Elements and Performance Criteria

Tours may occur:
overseas
interstate
intrastate
regional areas

Other production documentation may include:
location agreements
performers' contracts
budget

Relevant location information may include:
technical specifications, including power capacity
masking requirements
power capacity
venue layout and dimensions, eg backstage, auditorium, stage
access, eg hours, truck access, parking
amenities and facilities, including food and beverage facilities

Specific tour requirements will vary in accordance with the area of work and may include:
transport (air, sea, land)
accommodation (for cast, crew)
additional equipment
personnel requirements
adaptation to physical elements
special packing or transportation for physical elements
publicity arrangements, eg interviews, photo calls, publicity with local media
special financial arrangements, eg petty cash, time and wages books, letters of credit

Legal requirements and regulations which impact on touring may include:
industrial awards governing travel, rehearsal and performance provisions
safety issues in relation to the transportation of materials and equipment
differing requirements between States/Territories in Australia
regulations affecting overseas touring, eg customs, quarantine

Relevant documentation and information may include:
texts and meeting agenda
meeting minutes
front-of-house information and distribution lists
company lists
contact lists
address lists and agent lists
props lists
scenery lists
wardrobe lists and preliminary cue synopses
artists call sheets, eg publicity call sheets
time sheets
technical plots, eg flying plots and dome plots
production schedules
bump in schedules
venue information
dressing room lists
ground plans
tour
itineraries
performance schedule
understudy/covers lists
transport details
accommodation lists
local contacts
maps and information on touring cities and towns
tickets

Overseas tours may require the following documentation to be prepared:
carnets for air and sea freight
translations of script and organisation documentation and information on activity
customs and quarantine documentation
luggage labels
travel permits or visas for personnel

Problems on tour may include:
unexpected delays
sickness, injury or death
loss of equipment or other valuables
group conflict or dissatisfaction
service complaints
poor supplier performance
equipment or transportation breakdown
need for further adjustments to physical elements

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

the production touring process, key roles and responsibilities, and special issues that apply to touring a production
the type of production variations/adjustments that may need to be made for touring
work planning and delegation techniques in relation to touring a production
relevant award and enterprise agreements and how touring arrangements can be impacted by these
legislative requirements that impact on touring arrangements, including occupational health and safety requirements
features, formats and purposes of the range of documentation required for a touring production
communication, negotiation and problem solving in relation to situations which arise during touring

Linkages to other units
This unit has linkages with a wide range of other technical and stage management units, and combined assessment and/or training with those may be appropriate.

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

effective use of scheduling tools and techniques to organise and prioritise work
communication and negotiation skills and their application to production touring
knowledge of the particular issues, requirements and documentation that impact on a touring production, including the roles and responsibilities of different production personnel

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the planning and implementation of touring arrangements for a touring production

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

evaluation of a report prepared by the candidate on the planning and implementation process for touring
case studies to assess ability to plan arrangements for a variety of touring situations
oral or written questioning to assess knowledge of particular regulations or procedures that apply to touring
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

Resource requirements

Assessment of this unit requires access to:

touring venues for the production
the full range of production resources and equipment

Communicating ideas and information
Evaluating production documentation for impact on area of work (2)

Collecting analysing and organising information
Providing a briefing to colleagues (2)

Planning and organising activities
Creating an action plan for touring (3)

Working with others and in teams
Discussing adjustments to physical elements to prepare for touring (2)

Using mathematical ideas and techniques
Calculating touring costs (1)

Solving problems
Developing a solution when equipment fails to arrive at the venue for the day's performance (3)

Using technology
Using tools and equipment (1)