Unit of competency Outline

Date retreived
22/07/2026 10:41 PM AWST

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Document or reconstruct a business or records system

Document or reconstruct a business or records system

Unit of competency
National Code
BSBRKG505
State Code
AUK89
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
091301 - Librarianship And Information Management
Original Release Date
15/09/2015
Nominal Hours
45
Description
This unit describes the skills and knowledge required to document or reconstruct a business or records system and its context.It applies to individuals who use a range of organisational and analytical techniques to perform their work in archival or general record systems environments. They work closely with other members of an organisation and have individual responsibility for documenting or reconstructing systems. A business or records system may need to be reconstructed for a variety of reasons, including:capturing into archival control systems for access and control purposeschanges to the system of control including computerisation or migration between systemstransfer of an organisation’s ownership or control arising from amalgamation, takeover or bankruptcyadministrative change, closure of offices or changes in accommodation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Establish activities and functions documented by records
  • 1.1 Identify and document actions, activities and jurisdiction by which records are generated
  • 1.2 Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation
  • 1.3 Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities
  • 1.4 Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records
2. Analyse the context of records and systems
  • 2.1 Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards
  • 2.2 Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records
  • 2.3 Identify and describe creators of records, including their accountabilities and functional responsibilities
  • 2.4 Identify specific records by nature of their content, similar function, or systemic relationship
  • 2.5 Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards
3. Document reconstruction of the business or records system
  • 3.1 Identify and document elements of the business or records system from records
  • 3.2 Identify and document records series in accordance with organisational standards and procedures
  • 3.3 Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent
No information
No information
Replaces
State Code National Code Title Type
D0986 BSBRKG505B Document or reconstruct a business or records system Unit of competency
Replaced By
State Code National Code Title Type
OCG04 BSBINS512 Monitor business records systems Unit of competency
State Code National Code Title Type
AYZ6 HLT65015 Advanced Diploma of Dental Prosthetics Qualification
AVW7 BSB51715 Diploma of Recordkeeping Qualification