Unit of competency Outline
Date retreived
24/07/2026 7:33 AM AWST
24/07/2026 7:33 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Conduct international purchasing
Conduct international purchasing
Unit of competency
National Code
TLIR4012A
TLIR4012A
State Code
D5328
D5328
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
31/10/2014
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
31/10/2014
Nominal Hours
50
Description
This unit involves the skills and knowledge required to conduct international purchasing and includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, including satisfying regulatory requirements, arranging required payments, and ensuring all contractual obligations are met. Licensing, legislative, regulatory or certification requirements are applicable to this unit.
Notes
Elements and Performance Criteria
1Source international suppliers
- 1.1 Goods to be purchased internationally are identified
- 1.2 Potential sources of supply are researched from relevant information sources
- 1.3 Market structures for proposed purchases are examined
- 1.4 Regulations governing international purchasing are determined
- 1.5 Potential sources of supply are identified from research
- 1.6 Assistance and clarification is sought, as required, to determine and apply workplace policies and procedures and regulations governing international purchasing of specified goods
2Prepare invitations to offer for imported goods
- 2.1 Specifications of requirements for international purchasing of specified goods are obtained from relevant personnel and clarified, as required
- 2.2 Purchasing strategy most appropriate to the proposed purchase is selected
- 2.3 Invitations to offer are developed and documented
- 2.4 Invitations to offer are checked for compliance with regulations, organisation's policies and procedures and description of required goods
- 2.5 Criteria for evaluating offers are developed and documented and approval is sought and obtained for the documented criteria
- 2.6 Approval is sought for issuance of invitations to offer prior to issuance to prospective suppliers
3Prepare recommendations in response to offers
- 3.1 Offer documents are received from suppliers
- 3.2 Offer documents are assessed against documented criteria and requirements of purchasing strategies
- 3.3 Further information is sought from suppliers, as required, to clarify offers
- 3.4 Offers are evaluated against purchasing criteria
- 3.5 Preferred offer is selected and recommendation made for approval by relevant personnel
- 3.6 Approval is obtained for recommended offers
4Action successful offers
- 4.1 Contract with successful supplier is drafted
- 4.2 Legal expertise is accessed to ensure legality of contract agreements
- 4.3 Contract is issued in accordance with approval received
- 4.4 Unsuccessful offers are informed of outcome of evaluation process
5Arrange importation of goods
- 5.1 Risks in ownership and transport of goods from point of delivery to final destination are assessed
- 5.2 Relevant insurance cover is arranged
- 5.3 Agents are sourced as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
- 5.4 Statutory and regulatory requirements including fumigation and export/import controls are satisfied
- 5.5 Supply and logistics channels are managed to ensure delivery of goods is achieved satisfactorily and within designated timelines
6Arrange provision of foreign currency payments and ensure all contractual obligations are satisfied
- 6.1 Advice is obtained on payment strategy to be followed
- 6.2 Arrangements are made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice received
- 6.3 Payments are authorised at appropriate times
- 6.4 Actions are taken to ensure that any non-compliance with contractual conditions and specifications is rectified
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Information sources may include:
trade or industry publications
Austrade and state/territory government departments or agencies and chambers of commerce
existing databases of suppliers
international branches and affiliates of organisation
catalogues and directories
internet
Assistance and clarification may be sought from:
manager or other personnel within the organisation
external parties, for example, regulatory authorities such as Australian Customs Service (ACS), Australian Quarantine Inspection Service (AQIS), customs brokers and Austrade
Specifications may include:
technical descriptions of goods to be purchased
relevant quality parameters for goods
size, capacity and volume of individual items
quantities required
indications of price range to be paid
designated timelines
packaging requirements
Criteria for evaluating offers may include:
any preferences for country of origin
cost structure
quality parameters
value adding offered by suppliers including technical support and guarantees
availability and ability to meet designated timelines
clarity of offer
Approval may be sought and obtained from:
own manager
purchasing manager
Specialist expertise may include:
expertise within organisation
regulatory bodies such as AQIS and ACS
customs brokers, freight forwarders, logistics and transport companies and consultants
Agents include:
customs brokers
freight forwarders
logistics and transport companies
consultants
Actions may include:
referral to more senior personnel within organisation, regulatory bodies and agents involved in arranging importation of goods
imposition of fines or penalties
interventions by self
Communication in the work area may include:
phone
electronic data interchange (EDI)
fax
email
internet
RF systems
oral, aural or signed communications
Depending on the organisation concerned, workplace procedures may be called:
standard operating procedures (SOPs)
company procedures
enterprise procedures
organisational procedures
established procedures
Documentation and records may include:
organisation's policies, procedures, strategies, methods and instructions relevant to purchasing in an international context
lists of relevant personnel to consult
proformas and instructions used when preparing invitations to offer
quality assurance procedures
technical instructions
Applicable legislation and regulations may include:
legislation, codes of practice and national standards, for example:
Australian Customs Act
quarantine legislation
other Australian legislation relating to restrictions and prohibitions on imports
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Information sources may include:
trade or industry publications
Austrade and state/territory government departments or agencies and chambers of commerce
existing databases of suppliers
international branches and affiliates of organisation
catalogues and directories
internet
Assistance and clarification may be sought from:
manager or other personnel within the organisation
external parties, for example, regulatory authorities such as Australian Customs Service (ACS), Australian Quarantine Inspection Service (AQIS), customs brokers and Austrade
Specifications may include:
technical descriptions of goods to be purchased
relevant quality parameters for goods
size, capacity and volume of individual items
quantities required
indications of price range to be paid
designated timelines
packaging requirements
Criteria for evaluating offers may include:
any preferences for country of origin
cost structure
quality parameters
value adding offered by suppliers including technical support and guarantees
availability and ability to meet designated timelines
clarity of offer
Approval may be sought and obtained from:
own manager
purchasing manager
Specialist expertise may include:
expertise within organisation
regulatory bodies such as AQIS and ACS
customs brokers, freight forwarders, logistics and transport companies and consultants
Agents include:
customs brokers
freight forwarders
logistics and transport companies
consultants
Actions may include:
referral to more senior personnel within organisation, regulatory bodies and agents involved in arranging importation of goods
imposition of fines or penalties
interventions by self
Communication in the work area may include:
phone
electronic data interchange (EDI)
fax
internet
RF systems
oral, aural or signed communications
Depending on the organisation concerned, workplace procedures may be called:
standard operating procedures (SOPs)
company procedures
enterprise procedures
organisational procedures
established procedures
Documentation and records may include:
organisation's policies, procedures, strategies, methods and instructions relevant to purchasing in an international context
lists of relevant personnel to consult
proformas and instructions used when preparing invitations to offer
quality assurance procedures
technical instructions
Applicable legislation and regulations may include:
legislation, codes of practice and national standards, for example:
Australian Customs Act
quarantine legislation
other Australian legislation relating to restrictions and prohibitions on imports
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:
the underpinning knowledge and skills
relevant legislation and workplace procedures
other relevant aspects of the range statement
Context of and specific resources for assessment
Performance is demonstrated consistently over a period of time and in a suitable range of contexts
Resources for assessment include:
a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or
access to an appropriate range of relevant operational situations in the workplace
In both real and simulated environments, access is required to:
relevant and appropriate materials and equipment, and
applicable documentation including workplace procedures, regulations, codes of practice and operation manuals
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests
Practical assessment must occur:
through activities in an appropriately simulated environment at the registered training organisation, and/or
in an appropriate range of situations in the workplace
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:
the underpinning knowledge and skills
relevant legislation and workplace procedures
other relevant aspects of the range statement
Context of and specific resources for assessment
Performance is demonstrated consistently over a period of time and in a suitable range of contexts
Resources for assessment include:
a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or
access to an appropriate range of relevant operational situations in the workplace
In both real and simulated environments, access is required to:
relevant and appropriate materials and equipment, and
applicable documentation including workplace procedures, regulations, codes of practice and operation manuals
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests
Practical assessment must occur:
through activities in an appropriately simulated environment at the registered training organisation, and/or
in an appropriate range of situations in the workplace
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AWL26 | TLIR4012 | Conduct international purchasing | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| W940 | TLI42010 | Certificate IV in Logistics | Qualification |