Unit of competency Outline

Date retreived
23/07/2026 8:42 AM AWST

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Organise a sport, fitness or recreation event

Organise a sport, fitness or recreation event

Unit of competency
National Code
SISXIND409
State Code
WG054
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
06/03/2013
View on TGA
State Implementation and Classification
Approved Date
15/10/2014
Field of Education
092199 - Sport And Recreation, N.e.c.
Original Release Date
15/10/2014
Nominal Hours
40
Description
This unit describes the performance outcomes, skills and knowledge required to organise an event in a sport, fitness and recreation environment. It involves planning, set-up and delivery of an event, supervising the event team and monitoring and evaluating the event or competition outcomes. Event team members may be paid employees or volunteers.
Notes
Elements and Performance Criteria
1. Confirm event scope
  • 1.1 Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management.
  • 1.2 Determine event resource requirements according to organisational policy and procedures, industry codes of practice and legislative requirements.
  • 1.3 Finalise event components, program or competition format consistent with the requirements of the sport or relevant body.
  • 1.4 Determine participation targets, selection and entry criteria consistent with any state or national body requirements.
  • 1.5 Arrange event time and venue in the context of other scheduled and competing events or activities.
  • 1.6 Identify potential event team members.
2. Plan the event.
  • 2.1 Prepare a budget in line with allocated funds.
  • 2.2 Establish an event team and clarify roles and responsibilities of team members.
  • 2.3 Identify and seek required approvals to meet regulatory requirements.
  • 2.4 Develop systems and procedures to meet the requirements of the event in consultation with the event team.
  • 2.5 Design event activities to minimise waste and use energy, water and other resources efficiently.
  • 2.6 Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body.
  • 2.7 Identify event specific risks and prepare a risk management strategy.
  • 2.8 Develop contingency and critical incident procedures.
  • 2.9 Develop an event coordination plan with documented tasks, responsibilities and timelines.
  • 2.10 Organise promotional materials for the event to generate interest and publicity.
3. Coordinate implementation of the event.
  • 3.1 Obtain involvement of planned participants, and ensure they are provided with any information required.
  • 3.2 Organise and provide accurate event briefings to all associated staff and volunteers including clarification of roles and responsibilities.
  • 3.3 Ensure health, safety and security procedures are integrated into all event procedures.
  • 3.4 Oversee event set-up according to prearranged operational requirements.
  • 3.5 Identify any discrepancies and deficiencies and take remedial action to address issues.
  • 3.6 Monitor event operation through observation and communication with event team members.
  • 3.7 Implement contingency plans if required.
  • 3.8 Ensure event break down is completed according to agreements with any contractors and event team.
  • 3.9 Process competition results, communicate outcomes to participants and submit results to the relevant body where required.
4. Evaluate the event.
  • 4.1 Determine event evaluation criteria for each objective prior to event in consultation with organisation management.
  • 4.2 Use a variety of evaluation methods to obtain feedback.
  • 4.3 Conduct an event debrief with event team.
  • 4.4 Analyse the delivery of the event against the evaluation criteria to determine the level of success.
  • 4.5 Prepare a report on event outcomes and recommendations for future similar events for organisation management.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the individual, accessibility of the item, and local industry and regional contexts) may also be included.
Resource requirements may include:
human
technical
financial
venues
accreditation or registration
competition rules and regulations
equipment
transport and parking
accommodation
sponsorship
drug testing
first aid
catering
sports medicine
media
promotional materials and merchandise
signage.
Competition format may include:
knock out
seedings
round robin
handicapping
round-to-round professions
preliminary finals to finals
points.
Roles and responsibilities may relate to:
event organisation
event operations
marketing
staffing including officials, judges and scorers
support personnel and volunteer management
safety and security
equipment
venue or facility
financial monitoring
sponsorship
media
merchandising.
Systems and procedures may include:
timeframe and running sheet
contingency and critical incident procedures
register of staff, officials and volunteers
registration system
participant or player database
competition draw or schedule
technical production (lighting, sound, audio-visual)
communication strategy
media access
recording and processing or results or outcomes
database of suppliers and contractors
roster of event personnel and volunteers
financial such as cash handling and point-of-sale.
Contingency and critical incident procedures may include:
equipment breakdown
participant injury or illness
facility and venue problems or changes
traffic issues
adverse weather
modifications to draw
late withdrawals
event staff sickness
insufficient officials
lateness of VIPs
number of registrations
disputes to results
internal and external delays to event.
Event briefings may include:
face-to-face
written
telephone
electronic.
Prearranged operational requirements may relate to:
local approvals
insurance
correct installation of infrastructure and facilities
traffic management
availability of materials and equipment
competition area set up and layout
staging and technical equipment
display and signage
food and beverage provision
registration areas
drug testing area
Evaluation criteria may include:
media coverage
budget
participation numbers
increased membership or repeat business
spectator numbers
sponsorship value
merchandise sales
fundraising targets.
Evaluation methods may include:
observation
third-party reports
participant comments
questioning
event staff debrief
sponsor feedback
media monitoring
social media analysis.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
consistently and responsibly apply organisational policy and procedures in regard to:
the coordination of event team and other event personnel including volunteers
planning event systems and procedures
dealing with contingencies
demonstrate appropriate communication and interpersonal skills when instructing the event team
develop systems and procedures appropriate to the type of event and successfully oversee event set-up
comply with state, territory and local statutory requirements and regulations during planning and delivery of events
prepare clear and concise event documentation and reports
organise appropriate promotion to generate interest in the event
use a range of feedback mechanisms to evaluate events and identify improvements.
Context of and specific resources for assessment
Assessment must ensure access to:
a sport, fitness or recreation work environment
relevant documentation, such as:
legislation and statutory requirements
awards and agreements
event job descriptions and responsibilities
venue or facility information
competition rules and regulations
event management tools
drug testing requirements
organisation policies and procedures including volunteer management
rostering and recording systems
an event team or work group
event participants.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of performance during event planning and delivery
answers to questions about specific event operational issues such as dealing with contingencies
case studies to assess individual’s ability to address all aspects of coordinating different types of sport, fitness and recreation events
evaluation of event systems and procedures developed by the individual
review of portfolios of evidence and third-party workplace reports of on-the-job performance.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
SISXFAC409 Plan and provide sport, fitness and recreation services
SISXIND405A Conduct projects.
Replaced By
State Code National Code Title Type
AVD01 SISXIND006 Conduct sport, fitness or recreation events Unit of competency