Unit of competency Outline
Date retreived
22/07/2026 4:32 PM AWST
22/07/2026 4:32 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Manage and monitor technical data and information systems
Manage and monitor technical data and information systems
Unit of competency
National Code
TLIX5036A
TLIX5036A
State Code
D5420
D5420
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
05/11/2014
Field of Education
029999 - Information Technology, N.e.c.
Original Release Date
05/11/2014
Nominal Hours
30
Description
This unit involves the skills and knowledge required to manage and monitor all technical data and information creation, capture, use and monitoring activities within the data management system. This competency occurs with the system framework established by others. It may also be used to review these processes and activities. There are no specific licensing or certification requirements applicable to this unit.
Notes
Elements and Performance Criteria
1Designate detailed technical data and information use, and maintenance responsibilities
- 1.1 Responsibilities for technical data and information use and maintenance activities are designated to staff in accordance with approved system framework, organisational policy and the abilities of individual staff
- 1.2 Rules for the operation of the system are devised in compliance with approved systems framework
- 1.3 Resources for approved budget period are allocated in accordance with policy and the strategic plan
2Develop key performance indicators for technical data management activities
- 2.1 Measurable performance indicators are developed for technical data management activities in accordance with the authorised systems
- 2.2 Data management responsibilities of individual personnel/organisational units are identified and documented
- 2.3 Acceptable range of variation for compliance is determined based upon data management responsibilities, applicable data management system and organisation's risk management analysis
3Develop monitoring methodology
- 3.1 Methodology for monitoring the technical data management system's rules, standards and procedures is developed based upon authorised systems
- 3.2 Methodology developed includes timeframes involved, means of surveillance and form of reporting
- 3.3 Methodology, performance criteria and the ranges of variation from the standards and rules are submitted to appropriate authority for approval
4Monitor a technical data management system
- 4.1 Monitoring is undertaken in accordance with approved timeframes and frequency
- 4.2 Staff being monitored are notified in accordance with organisational policy and guidelines, where applicable
- 4.3 Any variation from data management system's framework, rule, standards and procedures that exceed the agreed limit is noted and details of the situation are recorded
- 4.4 Where required, reports are provided to appropriate authority relating to technical data and information use and maintenance, and are in the required format, at the required intervals
5Identify and respond to problems and changes
- 5.1 Problems and changes requiring a systematic response are identified from monitoring reports and external events
- 5.2 Recommendations are made for revisions to systems, procedures, and future (strategic) plans in response to identified variations, changes and problems
- 5.3 Amendments to systems are devised and implementation is planned, in response to problems and changes that require a systemic response
- 5.4 Recommendations for system amendments and the planning and implementation required are prepared, and approval is sought from appropriate authority
- 5.5 Procedures for using technical data and information systems, and subsequent alterations and amendments to the procedures are authorised, ensuring that performance indicator parameters and access rules are adhered to
6Designate technical data and information creation and capture responsibilities
- 6.1 Responsibilities for technical data and information creation and capture activities are designated to staff in accordance with organisational policy
- 6.2 Technical data and information creation and capture performance targets are set within the parameters of the technical data management plan
- 6.3 Resources for the budget period are allocated in accordance with organisational policy and strategic plan
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Technical data and information may be:
as specified and defined in the technical regulatory framework
included either explicitly or implicitly in the established system framework
Approved system framework:
is established by an approved authority and issued as the basis of all technical data and information management
contains:
high level accountability and functional responsibilities
high level control/management requirements and protocols
key aspects of technical regulatory framework
outline of the structuring rules for repositories, cataloguing systems, security access systems, processes and software
protocols on functionality, maintainability and growth
technical context
technologies/standards
Rules may include:
allocating access/security status
capturing structural and contextual metadata
classifying and indexing items
generating and allocating unique identifiers to data items
identifying and recording disposal status items
identifying technical data and information creators
links between technical data and information items
locating and tracking items
naming/titling items
negotiating transfer of custody or ownership
recording the use of history of items
Measurable performance indicators may include:
those developed for specific tasks
those incorporated in the data management system
performance indicators that relate to:
disposal (percentage of data, unsentenced data, overdue for disposal action, functions/data not covered by disposal schedules)
parameters for tracking of technical data and information
retrieval and access (security and access rules, response to request time limits, service levels for requests)
Data management responsibilities may include:
established systems framework
organisation's responsibility and accountability analysis
system's rules, standards and procedures
Identified and documented may include:
established systems framework
organisation's responsibility and accountability analysis
system's rules, standards and procedures
Means of surveillance may include:
examination of results (technical data and information)
form/s of reporting
real-time observation (security of process)
statistical reports
selected snapshots of the system
Appropriate authority may include:
chief executive officer
delegated individual
external public authority
nominated senior management representative
senior management team
technical/engineering authority
Monitoring may include:
number of systems
single data management system
Variation may include:
increases or decreases in the use of particular technologies/standards
variations from the data management system's performance or capacity
variations within the agreed limit but which are consistent
Reports may include:
technical data and information capture
technical data and information compliance
technical data and information creation
technical data and information maintenance
technical data and information use
Problems and changes may include:
changes in administrative changes to functions/activities
changes to organisational structures
legislative or technical regulatory changes
technological change and implementation
Systemic may include:
current technical data management systems
technical systems (which generate technical data and information)
storage facilities systems
systemic changes which may include:
amendment to the classification system
bulk movement of technical data and information to control
migration of systems
new classification and control language
new disposal classes or retention periods
new organisational or business unit functions
Revisions may include:
access rules and procedures
classification and indexing schemes
disposal schedules
storage projections and requirements
technical data and information specifications
Recommendations for system amendments may include:
changes to/enforcement of procedures
counselling of non-conforming individuals/business units
disciplinary action
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Technical data and information may be:
as specified and defined in the technical regulatory framework
included either explicitly or implicitly in the established system framework
Approved system framework:
is established by an approved authority and issued as the basis of all technical data and information management
contains:
high level accountability and functional responsibilities
high level control/management requirements and protocols
key aspects of technical regulatory framework
outline of the structuring rules for repositories, cataloguing systems, security access systems, processes and software
protocols on functionality, maintainability and growth
technical context
technologies/standards
Rules may include:
allocating access/security status
capturing structural and contextual metadata
classifying and indexing items
generating and allocating unique identifiers to data items
identifying and recording disposal status items
identifying technical data and information creators
links between technical data and information items
locating and tracking items
naming/titling items
negotiating transfer of custody or ownership
recording the use of history of items
Measurable performance indicators may include:
those developed for specific tasks
those incorporated in the data management system
performance indicators that relate to:
disposal (percentage of data, unsentenced data, overdue for disposal action, functions/data not covered by disposal schedules)
parameters for tracking of technical data and information
retrieval and access (security and access rules, response to request time limits, service levels for requests)
Data management responsibilities may include:
established systems framework
organisation's responsibility and accountability analysis
system's rules, standards and procedures
Identified and documented may include:
established systems framework
organisation's responsibility and accountability analysis
system's rules, standards and procedures
Means of surveillance may include:
examination of results (technical data and information)
form/s of reporting
real-time observation (security of process)
statistical reports
selected snapshots of the system
Appropriate authority may include:
chief executive officer
delegated individual
external public authority
nominated senior management representative
senior management team
technical/engineering authority
Monitoring may include:
number of systems
single data management system
Variation may include:
increases or decreases in the use of particular technologies/standards
variations from the data management system's performance or capacity
variations within the agreed limit but which are consistent
Reports may include:
technical data and information capture
technical data and information compliance
technical data and information creation
technical data and information maintenance
technical data and information use
Problems and changes may include:
changes in administrative changes to functions/activities
changes to organisational structures
legislative or technical regulatory changes
technological change and implementation
Systemic may include:
current technical data management systems
technical systems (which generate technical data and information)
storage facilities systems
systemic changes which may include:
amendment to the classification system
bulk movement of technical data and information to control
migration of systems
new classification and control language
new disposal classes or retention periods
new organisational or business unit functions
Revisions may include:
access rules and procedures
classification and indexing schemes
disposal schedules
storage projections and requirements
technical data and information specifications
Recommendations for system amendments may include:
changes to/enforcement of procedures
counselling of non-conforming individuals/business units
disciplinary action
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
apply relevant implementation processes
monitor and report on implementation processes
analyse data and information
apply knowledge of technical data and information plans to assist in work and to guide problem solving
demonstrate understanding of personal role in relation to wider organisational or project context
Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts
Context of and specific resources for assessment
Competency should be assessed in the workplace or in a simulated workplace environment
Access is required to:
computer and relevant software
legislation, guidelines, procedures and protocols relating to technical data and information systems
plans
workplace documentation
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
Where possible, assessment should be supported by questions to assess required knowledge. Questioning techniques should suit the language and literacy levels of the candidate
Assessment methods should reflect workplace demands such as literacy and the needs of particular groups
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of:
authenticated evidence from the workplace and/or training programs
case studies
demonstration
feedback from supervisors and peers regarding the candidate's ability
observation
portfolios
projects
questioning
reviews or reports prepared by the candidate
scenarios
simulation or role plays
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
apply relevant implementation processes
monitor and report on implementation processes
analyse data and information
apply knowledge of technical data and information plans to assist in work and to guide problem solving
demonstrate understanding of personal role in relation to wider organisational or project context
Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts
Context of and specific resources for assessment
Competency should be assessed in the workplace or in a simulated workplace environment
Access is required to:
computer and relevant software
legislation, guidelines, procedures and protocols relating to technical data and information systems
plans
workplace documentation
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
Where possible, assessment should be supported by questions to assess required knowledge. Questioning techniques should suit the language and literacy levels of the candidate
Assessment methods should reflect workplace demands such as literacy and the needs of particular groups
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of:
authenticated evidence from the workplace and/or training programs
case studies
demonstration
feedback from supervisors and peers regarding the candidate's ability
observation
portfolios
projects
questioning
reviews or reports prepared by the candidate
scenarios
simulation or role plays
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AVG90 | TLIX5036 | Manage and monitor technical data and information systems | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| W943 | TLI50510 | Diploma of Deployment Logistics | Qualification |
| W942 | TLI50410 | Diploma of Logistics | Qualification |
| W941 | TLI50210 | Diploma of Materiel Logistics | Qualification |
| AWZ3 | DEF53215 | Diploma of Simulator Maintenance | Qualification |