Elements and Performance Criteria

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Accounting software may include:
commercial accounting software applications:
Microsoft Money
MYOB
Phoenix
Quickbooks
Quicken
organisation-specific accounting software.
Operating instructions may include:
help desk
user manual
verbal request
written instructions from meetings.
Business and legislative requirements may include:
customer
inventory
payroll
supplier
tax requirements of the organisation and the taxation department.
Disk may include:
internal and external storage devices, such as:
CD
DVD
blu-ray
universal serial bus (USB) flash drive.
Accounting data may include:
balance sheets
expenses
profit and loss statements
revenue.
Financial reports may include:
balance sheets
business activity statements
profit and loss statements.
Appropriate person may include:
authorised business representative
client
supervisor.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
load and configure accounting software
create and maintain enterprise financial records, meeting business and legislative requirements
record and track transactions
back up data
reconcile accounts and generate reports.
Context of and specific resources for assessment
Assessment must ensure access to:
use of printer and PC with appropriate specifications to run the software
use of industry standard commercial accounting applications
documents detailing business requirements
legislative requirements if required
appropriate learning and assessment support when required.
Where applicable, physical resources should include equipment modified for people with special needs.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
verbal or written questioning to assess candidate’s knowledge of accounting operations
direct observation of candidate creating and maintaining enterprise financial records
review of reports, including reconciliation and discrepancy checks.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.
Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.
Indigenous people and other people from a non-English speaking background may need additional support.
In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.