Unit of competency Outline

Date retreived
22/07/2026 8:34 AM AWST

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Optimise office systems to deliver to customer demand

Optimise office systems to deliver to customer demand

Unit of competency
National Code
MSS405033
State Code
BAJ86
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
22/06/2016
State Implementation and Classification
Approved Date
08/08/2016
Field of Education
080301 - Business Management
Original Release Date
08/08/2016
Nominal Hours
60
Description
This unit of competency covers the skills and knowledge required to establish new or improve existing office systems so that work flows in response to demand from downstream customers, and then to level the flow of work by managing variations in demand and allocation of resources. The unit covers individuals in office leadership positions and others in an office of competitive systems and practices implementation who need to set up new or improve existing systems that enable the office work to flow in response to customer demand signals. This is often known as a customer pull system. Such a system responds to a cue that the work is required at the next stage of the process. Ultimately it is a customer’s demand for the deliverable that draws the work along the process via a series of cues.Office processes may include administrative, transactional or service-based processes in, or attached to, a manufacturing organisation, within their value stream or similar environments, such as health care, education, financial, construction or Defence services.This unit has a strong emphasis on understanding demand and value from the perspective of internal and external customers, planning and change management.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1 Facilitate the pull system
  • 1.1 Review current systems to identify customers and demand signals that trigger the flow of work.
  • 1.2 Determine if and how current office systems respond to identified demand signals.
  • 1.3 Identify where demand signals either do not exist or are not built into processes.
  • 1.4 Facilitate the adoption of appropriate demand signals for processes currently not responding to customer pull.
2 Level the flow of work
  • 2.1 Identify where optimal flow of work is not being achieved within the pull system.
  • 2.2 Identify variations and barriers that prevent the optimal flow of work.
  • 2.3 Establish routines and/or systems to promote the consistent flow of work at the optimal rate.
  • 2.4 Establish mechanisms to remove or minimise variations and barriers to flow.
  • 2.5 Establish mechanisms to manage the impact of variations and barriers that cannot be removed.
3 Allocate resources to balance work flow
  • 3.1 Establish mechanisms that indicate when variations in flow of work require more or fewer resources.
  • 3.2 Develop routines and/or systems to re-balance flow through the allocation of resources to meet variations.
4 Evaluate improvements
  • 4.1 Review the changes to the pull and levelling systems.
  • 4.2 Identify causes for areas of poor performance.
  • 4.3 Implement further improvements to address areas of poor performance.
  • 4.4 Monitor the systems to identify further improvements.
5 Embed improvements
  • 5.1 Establish mechanisms to ensure new systems and/or practices are communicated to relevant personnel.
  • 5.2 Motivate team to apply the new systems and/or practices.
  • 5.3 Ensure the new systems and/or practices are reflected in relevant procedures.
No information
No information
Replaces
State Code National Code Title Type
WD565 MSS405033A Optimise office systems to deliver to customer demand Unit of competency
Replaced By
State Code National Code Title Type
OEQ15 MSS405039 Implement and optimise levelled pull system Unit of competency