Unit of competency Outline

Date retreived
23/07/2026 2:48 PM AWST

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Capture records into a records keeping system

Capture records into a records keeping system

Unit of competency
National Code
AVIP2001
State Code
AWP21
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
01/03/2016
View on TGA
State Implementation and Classification
Approved Date
16/08/2016
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
16/08/2016
Nominal Hours
10
Description
This unit involves the skills and knowledge required to capture records into a records keeping system, in compliance with relevant regulatory requirements of the Civil Aviation Safety Authority (CASA) and national operating standards.It includes identifying records to be captured, and registering a record. The record capturing process is conducted as part of records management activities with the operator using discretion and judgement within established procedures.This unit addresses aviation technical skill requirements (physical, mental and task-management abilities) related to administration and finance duties of flight or ground operations personnel, and contributes to safe and effective performance in complex aviation operational environments.Operations are conducted as part of recreational, commercial and military aircraft activities across a variety of operational contexts within the Australian aviation industry.Work is performed independently or under limited supervision as a single operator or within a team environment.Legislative and regulatory requirements apply to this unit.Use for Defence Aviation is to be in accordance with relevant Defence Orders, Instructions, Publications and Regulations.
Notes
Elements and Performance Criteria
1 Identify records to be captured
  • 1.1 Material identified and classified for registration is sorted in accordance with records keeping system procedures
  • 1.2 Activity documented by a record is identified from elements of the record in accordance with organisational procedures
  • 1.3 Area or action officer to whom the record needs to go is identified from elements of the record and staff list, in accordance with organisational procedures
  • 1.4 Material that cannot be readily identified is referred to appropriate authority in accordance with organisational procedures
2 Register record
  • 2.1 Unique identifier is selected for record in accordance with organisational procedures and records keeping system rules
  • 2.2 Record is registered into records keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements, in accordance with organisational procedures
  • 2.3 Access and security status are recorded in accordance with organisational procedures and records keeping system rules
  • 2.4 Disposal status of record is recorded in accordance with records keeping system rules and organisational procedures
  • 2.5 Record is forwarded to its appropriate location, which is recorded, in accordance with system rules and organisational procedures
No information
No information
Replaces
State Code National Code Title Type
WE215 AVIP2001A Capture records into a records keeping system Unit of competency