Elements and Performance Criteria

RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.
Procurement may include:
common use contracts
facilities management
franchising
gainsharing and open book
incentive contracting
leasing and buying
maintenance and support arrangements
pre-qualification of suppliers
prime contractors and subcontractors
research and development
short-term or long-term arrangements
sole or multiple suppliers
standard form agreements
standing orders.
Organisational requirements may be outlined and reflected in:
access and equity principles and practice guidelines
business and performance plans
complaint and dispute resolution procedures
goals, objectives, plans, systems and processes
legal and ethical requirements and codes of practice
mission statements and strategic plans
OHS policies, procedures and programs
policies and procedures in relation to client service

quality and continuous improvement processes and standards
quality assurance and procedure manuals.
Legislative requirements may be outlined and reflected in:
Australian standards
general duty of care to clients
home building requirements
privacy requirements
relevant federal, and state or territory legislation that affects organisational operation, including:
anti-discrimination and diversity
environmental issues
EEO
industrial relations
OHS
relevant industry codes of practice covering the market sector and industry, financial transactions, taxation, environment, construction, land use, native title, zoning, utilities use (water, gas and electricity), and contract or common law
strata, community and company titles
tenancy agreements
trade practices laws and guidelines.
Information may relate to:
budgets and operating costs
contracts and tender documentation
facility and asset management plans
goods and services
legal documentation
maintenance plans and strategies
management policy and procedures
organisational and business strategic plans
procurement guidelines, practices and policies
property drawings
quotations and invoices
register of suppliers
tenancy and other contracts.
Procurement process may include:
advertisement
complying and non-complying tendering
direct appointments
open quotations
register of suppliers.
Factors likely to affect procurement objectives may relate to:
budgetary constraints
collaborative arrangements
environmental issues
factors and conditions that may affect supply
industry involvement requirements
leasing instead of up-front capital investment
level of risk, complexity and sensitivity of information related to procurement
political imperatives and strategies
potential impact of intended contracting activity
strategic and tactical issues
supply market capacity, structure, maturity and strength.
Relevant people may include:
agents
clients
colleagues
government personnel
legal representatives
members of industry associations
property and facility owners or managers
supervisors
technical experts
tenants.
Appropriate approvals may be sought from:
agents
authorised delegations
clients
solicitors
supervisors.
Communication channels may include:
direct line supervision paths
lateral supervision paths
organisational communication protocols and procedures
organisational networks.
Resources may include:
contractors
facilities
information technology
materials
personnel
professional service providers
services
tools and equipment
transport.
Business equipment and technology may include:
computers
data storage devices
email
facsimile machines
internet, extranet and intranet
photocopiers
printers
scanners
software applications, such as databases and word applications.
Records and reports may include:
contracts and tenders
electronic or paper-based information
invoices
logs and journals
organisational forms
procurement forms and reports
quotations
radio and telephone records
records of conversation
running sheets
statements
task allocation sheets.

EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.
Overview of assessment
This unit of competency could be assessed through practical demonstration of implementing and monitoring purchasing processes for goods and services. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
A person who demonstrates competency in this unit must be able to provide evidence of:
accurately reviewing procurement objectives and relevant information to determine procurement processes, and sourcing appropriate authority or delegations for procurement
finalising procurement process within agreed timeframes and using business equipment and technology to maintain records and reports
knowledge of organisation's practices, ethical standards and legislative requirements associated with implementing and monitoring purchasing processes for goods and services
using communication to monitor effectively the implementation of the procurement process against budget parameters.
Context of and specific resources for assessment
Resource implications for assessment include:
access to suitable simulated or real opportunities and resources to demonstrate competence
assessment instruments that may include personal planner and assessment record book
access to a registered provider of assessment services.
Where applicable, physical resources should include equipment modified for people with disabilities.
Access must be provided to appropriate learning and/or assessment support when required.
Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.
Validity and sufficiency of evidence require that:
competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace
where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence
all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence
where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time
assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.
In all cases where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.