Elements and Performance Criteria

Range Statements
The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency

RANGE STATEMENT
CATEGORIES
Details
[all categories]
dates
venue
type of activity
format
entertainment
catering
travel arrangements
accommodation
marketing and promotion
specialised equipment
single event
multiple event
sanctions
first aid
individual participant needs
Deviations from the norm
[all categories]
weather conditions
duty of care
legal considerations
catering
numbers fluctuating from expected
staffing factors
disputes
internal
external

other factors outside the control of the organisation
Gaps in delivery of service
[all relevant categories]
location
venue
type of activity
categories
dates

Reports
[all categories]
financial acquittals
post event evaluation and recommendations
Resources
[all categories]
personnel
finances
facilities
sponsorship
Special events
[one category]
carnivals/sports tournament/matches/races
swimming
marathon
fun runs
triathlons

single event
multiple event
knockout contests
round robins
Team members
[four categories]
paid employees
volunteers
contractors
interested parties
organisation members
media outlets

Evidence Guide
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements

Critical aspects of evidence to be considered
Assessment must confirm sufficient knowledge of coordinating special events in the work environment
Assessment of performance should be over a period of time coveringthe prescribed number of categories from the Range Statements
In particular, assessment must confirm the ability to
identify gaps in the market for the delivery of special events
plan, budget and set timelines for a special event that is in line with goals and objectives of the organisation
coordinate the activities of team members during a special event
contingency plans are developed to be implemented in the event of a deviation from set operating procedures during the special event
prepare reports detailing an assessment of the special event
finalise financial accounts and prepare financial records for inspection by the auditor
Interdependent assessment of units
This unit must be assessed after attainment of competency in the following unit(s)
SRXEVT002B Organise meeting/event and provide on-site meeting/event management services

This unit must be assessed in conjunction with the following unit(s)
Nil

For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s)
SRXEVT004B Plan and manage conferences on behalf of management to achieve identified goals
SRXEVT008A Process and monitor event registrations
SRXEVT009A Develop a transport strategy for an event
SRXEVT010A Manage an event across a number of facilities
SRXEVT011A Environmental issues and events
SRXEVT012A Liaise with state/local government agencies
THHGCS05B Organise in-house functions
THTFME05A Select event venues and sites
THTFME06A Manage event contractors
THTFME07A Organise and monitor infrastructure for outdoor events
THTFME08A Integrate technology into the event management process
THTFME09A Develop and update knowledge of protocol
THTPPD08B Plan and develop event proposals and bids
THTPPD09B Develop conference programs
THTPPD10B Develop and implement sponsorship plans
Required knowledge and skills
Required knowledge
Organisation's policy and procedures for the management of meetings/events
Organisation's policy and procedures for contracting suppliers
Organisation's procedures for coordinating a function or event
Occupational Health and Safety (OH&S) and risk management procedures for coordination of functions and events
Knowledge of typical technical requirements for functions
Knowledge of typical layouts for functions
Development of promotional displays and material
Public relations knowledge for servicing of clients
Organisation's procedures for processing of accounts to be paid
Industrial Relations Act
Insurance laws
Local government by-laws

Required skills
Organisational skills in terms of event planning
Use of technology and equipment for coordination of events
Referral skills to identify to whom to refer difficulties with the venue or equipment
Research skills to seek information on the current market for events
Problem solving skills to identify the best course of action if equipment does not work during an event and/or insufficient staff or food arrives
Literacy skills to clarify information on current market gaps for special events
Resource implications
Physical resources - assessment of this competency requires access to
market research on special events

Human resources - assessment of this unit of competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must
be competent in this unit but preferably be competent in the unit at the level above
be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area
have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations
Consistency in performance
Due to issues such as dealing with various sectors within the market, this unit of competency must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to conducting market research and identifying possible gaps in the delivery of special events
Context for assessment
This unit of competency must be assessed in the context of a sport or recreation activity with a range of real clients. For valid and reliable assessment the sport or recreation activity should closely replicate the work environment. The environment should be safe with the hazards, circumstances and equipment likely to be encountered in a real workplace
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes
Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons

KEY COMPETENCIES
Collect, Analyse&Organise Information
Communicate Ideas&Information
Plan&Organise Activities
Work with Others&in Teams
Use Mathematical Ideas&Techniques
Solve Problems
Use Technology
2
2
3
2
-
2
1
These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.
The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task:
Use routine approaches
Select from routine approaches
Establish new approaches
Collecting, analysing and organising information - Analysing information to determine trends and 'gaps' in the market
Communicating ideas and information - Writing reports and making recommendations on findings
Planning and organising activities - Making contingency plans after market research
Working with teams and others - Working with other organisational members
Using mathematical ideas and techniques - Not applicable
Solving problems - Dealing with staff problems at an event
Using technology - Using a computer for report writing
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies.