Unit of competency Outline

Date retreived
22/07/2026 3:51 PM AWST

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Develop and maintain terminology and classification schemes

Develop and maintain terminology and classification schemes

Unit of competency
National Code
BSBRKG506
State Code
AUJ02
TGA Status
Replaced
DTWD Status
Transition (Replaced)
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
091301 - Librarianship And Information Management
Original Release Date
15/09/2015
Nominal Hours
40
Description
This unit describes the skills and knowledge required to develop new or modified vocabulary controls and classification schemes for business or records systems based on an organisation’s functions and activities.It applies to individuals who work closely with other staff members throughout an organisation and use a range of investigative, analytical and consultative techniques to perform their work. They may be working in a specialist recordkeeping environment such as archives and their individual responsibilities may include the development and implementation of systems.Generally, where no formal vocabulary controls exist in an organisation there is a form of controlled titling. This unit covers the formalisation of such informal schemes. Vocabulary control, or controlled language, is commonly called a ‘thesaurus’ in some sectors of the recordkeeping industry.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Research classification scheme and terminology
  • 1.1 Examine work of an organisation to identify terminology that may reflect business functions and activities
  • 1.2 Review and analyse functional analyses for the basis of terminology and classification schemes
  • 1.3 Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme
  • 1.4 Examine any existing classification schemes and terminology to assess for currency and coverage
  • 1.5 Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented
2. Develop draft terminology and classification scheme
  • 2.1 Prepare draft vocabulary controls and titling rules
  • 2.2 Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language
  • 2.3 Identify broad classification groups from a functional analysis
  • 2.4 Analyse and breakdown broad classification groups to the level required for an organisation’s use
  • 2.5 Document draft classification scheme
3. Validate draft terminology and classification scheme
  • 3.1 Prepare methodology for the validation process taking local imperatives and environment into consideration
  • 3.2 Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls
  • 3.3 Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology
  • 3.4 Document outcomes throughout the validation process
4. Implement and review terminology and classification scheme
  • 4.1 Prepare classification scheme and terminology from validation and research
  • 4.2 Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions
  • 4.3 Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines
  • 4.4 Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards
  • 4.5 Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.
No information
No information
Replaces
State Code National Code Title Type
D0987 BSBRKG506A Develop and maintain terminology and classification schemes Unit of competency
Replaced By
State Code National Code Title Type
OCF99 BSBINS513 Contribute to records management framework Unit of competency
State Code National Code Title Type
AVW7 BSB51715 Diploma of Recordkeeping Qualification