Unit of competency Outline

Date retreived
22/07/2026 8:02 PM AWST

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Manage quality client service

Manage quality client service

Unit of competency
National Code
PSPMNGT606B
State Code
C8210
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
3.00
Current Release Date
01/11/2012
State Implementation and Classification
Approved Date
08/07/2014
Field of Education
080317 - Quality Management
Original Release Date
08/07/2014
Nominal Hours
40
Description
This unit covers the promotion, delivery and ongoing review of client service within complex or changing circumstances in the public sector. It includes analysing client needs, delivering service which satisfies changing client requirements, gaining employee commitment to quality service delivery, and promoting and monitoring client service.In practice, managing quality client service may occur in the context of other generalist or specialist public sector workplace activities such as managing diversity, implementing policy, maintaining and enhancing ethical practice etc.This unit is one of 5 dealing with client service in the Working in Government and Management Competency fields. Related units are:PSPGOV203B Deliver a service to clientsPSPGOV309A Address client needsPSPGOV402B Deliver and monitor service to clientsPSPGOV502B Develop client servicesThis unit replaces and is equivalent to PSPMNGT606A Manage the delivery of quality client service.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication
Notes
Elements and Performance Criteria
1. Analyse client needs
  • 1.1 Key stakeholders and clients are consulted to determine options for addressing client needs.
  • 1.2 Understanding of options for service delivery is used to match client services to clients needs.
  • 1.3 Records of client needs are developed and maintained in accordance with organisational policy and procedures.
  • 1.4 Client requirements are identified and client feedback is reviewed routinely to ensure that needs will be met.
  • 1.5 Service delivery is reviewed routinely to ensure it satisfies requirements of clients.
2. Deliver service which satisfies changing client requirements
  • 2.1 Current and relevant information and materials are provided to clients in accordance with their needs.
  • 2.2 Service delivery is based on up-to-date information, is successfully negotiated and finalised as required.
  • 2.3 Current good practice is reflected in client service delivery.
  • 2.4 Problems in client service delivery are identified and addressed.
  • 2.5 Improvements to client services practices and procedures are implemented within the area of responsibility.
3. Secure employee commitment to the provision of client service
  • 3.1 A consultative approach within the business unit is adopted to formulate service delivery standards.
  • 3.2 Sections, workgroups and individuals are encouraged to suggest and action strategies to improve service delivery.
  • 3.3 Quality client service provided by individuals or workgroups is identified and recognised.
  • 3.4 Quality client service is modelled for employees within the business unit.
4. Promote client service
  • 4.1 Service to potential clients is marketed effectively.
  • 4.2 Potential areas of difficulty in client services are identified and solutions recommended.
  • 4.3 Client concerns about the service are resolved and complaints of a serious nature are referred to senior staff.
  • 4.4 Responses to clients are actioned within an acceptable timeframe.
5. Monitor client services
  • 5.1 Relevant information on markets and trends is used to review client service delivery.
  • 5.2 Performance indicators are developed to monitor and improve client service delivery.
  • 5.3 The provision of client services is monitored for compliance with legislative requirements and organisation policy.
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.
Stakeholders may include:
all those individuals and groups both inside and outside the organisation that have some direct interest in the organisation's behaviour, actions, products and services such as:
employees at all levels of the organisation
other public sector organisations
union and association representatives
boards of management
government
Ministers
Clients may include:
individual members of the public
end users and sponsors
potential providers or suppliers
current providers/suppliers
technical or functional experts or advisers
Commonwealth, State/Territory and/or Local Government
the organisation
other public sector organisations
non-government organisations
employees
unions or staff associations
industry bodies
local communities and society as a whole
lobby groups
special user groups
Client services may include:
any service relevant to the agency
Business unit may refer to:
a program
sub-program
cost centre
area
division
branch
production unit or section located within the organisation
Legislation requirements and organisational policy may include:
Commonwealth and State/Territory legislation including equal employment opportunity and anti-discrimination law
national and international codes of practice and standards
the organisation's policies and practices
government policy
codes of conduct
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.
Units to be assessed together
Pre-requisite units that must be achieved prior to this unit:Nil
Co-requisite units that must be assessed with this unit:Nil
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:
PSPETHC601B Maintain and enhance confidence in public service
PSPGOV601B Apply government systems
PSPGOV602B Establish and maintain strategic networks
PSPLEGN601B Manage compliance with legislation in the public sector
PSPPOL603A Manage policy implementation
Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)
management of quality client services in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment
These resources include:
legislation, procedures, guidelines and protocols relating to client services
workplace scenarios and case studies to capture the range of situations likely to be encountered when managing client services
organisational materials on the range and type of services provided
Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when managing quality client service, including coping with difficulties, irregularities and breakdowns in routine
management of quality client services in a range of (3 or more) contexts (or occasions, over time)
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
portfolios
projects
questioning
scenarios
simulation or role plays
authenticated evidence from the workplace and/or training courses
For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments
Replaces
State Code National Code Title Type
C3445 PSPMNGT606A Manage the delivery of quality client service Unit of competency
Replaced By
State Code National Code Title Type
AWU56 PSPMGT005 Manage quality client service Unit of competency