Unit of competency Outline

Date retreived
22/07/2026 1:12 PM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Organise and facilitate rehearsals

Organise and facilitate rehearsals

Unit of competency
National Code
CUFPPM409A
State Code
D1175
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
11/11/2010
View on TGA
State Implementation and Classification
Approved Date
30/09/2014
Field of Education
100103 - Drama And Theatre Studies
Original Release Date
30/09/2014
Nominal Hours
30
Description
This unit describes the performance outcomes, skills and knowledge required to organise and facilitate rehearsals across a range of productions.The core of the job involves setting up the logistics and communication channels to ensure rehearsals run smoothly. It entails preparing essential documentation, liaising with cast and crew, and locating and preparing rehearsal venues.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
Select and secure rehearsal facilities
  • 1. Determine requirements for rehearsal facilities through liaison with relevant production personnel and analysis of rehearsal documentation
  • 2. Develop accurate and complete specifications for rehearsal venues to facilitate the research process
  • 3. Research potential or nominated rehearsal venues using appropriate information sources and research methods
  • 4. Assess suitability of venues based on comparison of services against specifications
  • 5. Complete a risk assessment on potential venues and integrate findings into selection and planning processes
  • 6. Negotiate and liaise with venue management to ensure requirements can be met, and to address potential problem areas
  • 7. Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale
  • 8. Book venue and confirm venue arrangements accurately in writing when selection process is finalised
Coordinate physical requirements for rehearsals
  • 9. Measure and mark up rehearsal facilities according to the needs of productions, including design and specifications
  • 10. Organise required physical elements according to rehearsal schedule and daily requirements
  • 11. Arrange appropriate and timely transportation of physical elements at the rehearsal facility according to production specifications
  • 12. Ensure that physical elements are set up, checked by relevant production personnel, and operating according to design specifications
  • 13. Monitor set-ups to ensure that OHS and public safety standards are implemented, with reference to organisational policies and procedures
  • 14. Advise production personnel of the nature and limitations of physical elements
Prepare and distribute rehearsal documentation
  • 15. Ensure required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures
  • 16. Identify information and documentation required by all production personnel involved in rehearsals
  • 17. Circulate relevant, current and accurate information to production personnel in a timely manner to minimise potential disruptions to rehearsal
  • 18. Develop schedules according to provisions in the relevant award, enterprise agreements and budget
  • 19. Amend schedules and production documentation as necessary to reflect required changes and distribute to appropriate personnel
Facilitate communications during rehearsals
  • 20. Deal with requirements of creative and technical participants in a tactful and sensitive manner, taking into account any cultural or language differences
  • 21. Communicate with creative and technical participants regularly throughout the rehearsal process in an open manner to maintain positive working relations
  • 22. Broker resolution of any technical problems by facilitating discussions between performers and technical crew
  • 23. Take appropriate action to meet creative and technical requirements of participants
  • 24. Process administrative requirements of cast and crew, including extras, as required
Participate in rehearsals
  • 25. Participate in rehearsals, providing technical assistance as required
  • 26. Monitor rehearsals and stage manage, if required, according to production requirements
  • 27. Calculate and record performance timings for use in production documents
  • 28. Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with the minimum of disruption to the rehearsal process and budget
  • 29. Organise and confirm arrangements for future rehearsal sessions with relevant production personnel as required
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Rehearsal facilities may include:
green room
make-up room
venues:
located at actual production or event venue
located off-site from venue
in-house facility
hired facility
theatres, studios
interior or exterior locations
wardrobe area.
Production personnel may include:
artistic directors
assistant stage managers
audience
camera personnel
choreographers
designers
floor managers
lighting personnel
non-regular performers, e.g.:
understudies
replacements
second cast
swings
supernumeraries
extras
performers, e.g.:
regular cast members
musicians
masters of ceremony
special guests
public speakers
conference speakers
panel members, e.g. debating team
singers
actors
extras
production coordinators
production designers
production managers
safety officers
sound personnel
stage managers
staging assistants
staging personnel
technical directors and producers
technicians, e.g. sound and lighting
venue management
other technical/specialists staff.
Rehearsal documentation may include:
accident report forms
agent lists
artists call sheet, e.g. publicity call sheets
bump-in schedules
cast and crew call sheets
company or organisation lists
contact lists
contracts
distribution lists
dressing-room lists
front-of-house information
ground plans
memos
petty cash forms
preliminary cue synopses
production meeting agenda
production meeting minutes
production plans
production schedules
props lists
rehearsal reports
rehearsal schedules
scene breakdown and working division
scenery lists
technical plots, e.g. fly plots and dome plots
texts
tour itineraries
understudy and covers lists
venue information
wardrobe lists.
Briefings may include:
announcements
briefing papers and reports
briefing with production staff
public relations
venue plans
verbal and written instructions.
Productions may include:
animations
commercials
documentaries
feature films
filmed events
interactive media productions
live events
live or pre-recorded productions of any type:
music
drama
comedy
variety
sport
news and current affairs
game shows
forums or special events
music videos
short films
theatre productions.
Physical elements may include:
cameras
costumes
flooring
lights
make-up
mirrors
musical instruments
noticeboard
production desk
props
resin box
secure storage of such things as personal property and valuable props
sets
tables and chairs
technical equipment
waiting area
warm-up area.
Requirements of creative and technical participants may include:
organisation of publicity materials and events
organisation of all types of calls, including:
costume fitting
make-up
action
technical
cast and crew
publicity and photos
training
specialist, e.g. voice, music and dance.
Administrative requirements may include:
accommodation
contracts, such as for venue hire and extras
insurance
payroll
petty cash
time sheets
transport.
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
ability to source and oversee the set-up of rehearsal facilities that meet production needs
ability to communicate effectively and resolve conflicts in production rehearsals
knowledge of technical aspects of the rehearsal process
collaborative approach to work.

Context of and specific resources for assessment
Assessment must ensure:
access to potential and actual venues where rehearsals could realistically take place
access to physical production elements
access to relevant industrial awards
access to relevant OHS regulations
access to appropriate learning and assessment support when required
use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

The assessment context must provide for:
practical demonstration of skills through the sourcing and set-up of a rehearsal facility for an actual production, plus the facilitation of the rehearsal process
interaction with and involvement of a production and performance team involved in the rehearsal process.

Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance
observation of the candidate working in a rehearsal context to assess candidate's ability to interact with other personnel
review of schedules and other production documentation prepared by the candidate
written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit
discussion with the candidate about the management of rehearsals, challenges faced and how these were overcome.

Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
BSBCRT402A Collaborate in a creative process
CUESMT11B Create, update and use production reference documents
CUESMT12B Analyse performance outline/script
CUFPPM405A Floor manage studio shoots.
Replaced By
State Code National Code Title Type
AWH45 CUAPPM412 Organise and facilitate rehearsals Unit of competency