Unit of competency Outline

Date retreived
22/07/2026 10:18 AM AWST

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Maintain a population health database

Maintain a population health database

Unit of competency
National Code
HLTPOP401C
State Code
D8453
TGA Status
Deleted
DTWD Status
Deleted
Current Release Number
1.00
Current Release Date
25/03/2011
View on TGA
State Implementation and Classification
Approved Date
05/08/2014
Field of Education
080905 - Practical Computing Skills
Original Release Date
05/08/2014
Nominal Hours
45
Description
DescriptorThis unit addresses the development of skills required to maintain a health database system
Notes
Elements and Performance Criteria
1. Prepare information that needs to be entered into the system
  • 1.1 Classify/sort out information received on the basis of a clear understanding of the purpose for maintaining the database
  • 1.2 Take steps to maintain confidentiality according to prescribed procedures
  • 1.3 Identify necessary dataset
2. Enter data and interrogate the system
  • 2.1 Enter, check and amend data in accordance with prescribed procedures
  • 2.2 Extract required information by querying the system
  • 2.3 Import/export data between compatible databases and adjust host documents in accordance with software and system procedures
  • 2.4 Use manuals, user documentation and on-line help to overcome problems
  • 2.5 Name and store databases, in accordance with organisation requirements and exit the application without data loss/damage
  • 2.6 Take steps to ensure that integrity and accuracy of data are maintained at all times, including contributing to the development of quality assurance procedures
3. Disseminate/transmit information
  • 3.1 Preview, adjust and print database reports in accordance with organisational and task requirements
  • 3.2 Transmit electronic updates according to prescribed procedures and guidelines
RANGE STATEMENT

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.


Database systems may include:
State disease surveillance system
Health registries created for different health issues (cancer, pap smear, hepatitis, etc.)


Prescribed procedures and guidelines may be outlined in:
Organisational procedures manual
Procedures manual provided by relevant health authorities


Prescribed policy and procedures may include:
Log-on procedures
Password protection
Storage/location of data
Standard formats
Author's instructions
Use of templates


Software functions may include:
Field definitions/attributes
Inserting/deleting blank lines and spaces
Altering field widths
Adding, deleting, moving, re-labelling fields
Repeating (if available)
Calculate/formula
Formatting fields
Formatting text
Data protection
Headers/footers
Table, form and report wizards
Exporting/merging data from different databases/software


Data may include:
Numbers
Text


Checking may include:
Proofreading
Accuracy of data
Spelling, electronically and manually
Accuracy of formulae with calculator
Outcome of sorting/filtering
Ensuring instructions with regard to content and format have been followed
Timeliness of data entry


Printing may include:
Records
Tables
Forms
Queries
Reports
Charts


Storage of data may include:
Storage in electronic folders/sub-folders
Storage on hard/floppy disk drives, CD ROM, tape backup
Organisation policy for backing up files
Organisation policy for filing hard copies of databases
Filing locations
Security
Authorised access
EVIDENCE GUIDE

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:
The individual being assessed must provide evidence of specified essential knowledge as well as skills
Integrated demonstration of all elements of this unit required
Competency is demonstrated by performance of all stated criteria within the scope as defined by the Range Statement
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations


Access and equity considerations:
All workers in the health industry should be aware of access and equity issues in relation to their own area of work
All workers should develop their ability to work in a culturally diverse environment
In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people
Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities


Context of and specific resources for assessment:
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace, such as:
workplace reference materials such as style guides
computer equipment with database software
english dictionary
Replaces
State Code National Code Title Type
C9457 HLTPOP401B Maintain a population health database Unit of competency