Unit of competency Outline
Date retreived
22/07/2026 1:10 PM AWST
22/07/2026 1:10 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Administer the district office
Administer the district office
Unit of competency
National Code
SFICOMP401C
SFICOMP401C
State Code
D9195
D9195
TGA Status
Replaced
Replaced
DTWD Status
Approved
Approved
State Implementation and Classification
Approved Date
01/03/2012
Field of Education
080301 - Business Management
Original Release Date
01/03/2012
Nominal Hours
30
Description
This unit of competency involves establishing, implementing and monitoring effective administrative procedures in district offices.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Establish, implement and monitor procedures for administrative tasks
- 1.1. Administrative tasks to be undertaken are identified, delegated to staff and written into job specifications.
- 1.2. Resources, both physical and human, required to maintain administrative functions at required level are identified, costed and budgetary approval sought if purchase is required.
- 1.3. Physical resources are obtained, installed and staff trained in use, if necessary.
- 1.4. Procedures for administrative tasks are established, documented and monitored on a regular basis.
- 1.5. Requests for information are handled in a timely manner.
- 1.6. Effectiveness of administrative procedures is assessed and action taken where administrative tasks are not up to standard.
2. Schedule maintenance and service
- 2.1. Service requirements for administrative equipment, outboard motors and vehicles are determined from manufacturer service guidelines.
- 2.2. Log books are monitored for usage patterns.
- 2.3. Procedures are established, documented and monitored for determining special service or repair requirements.
- 2.4. Scheduling for maintenance and service is planned in advance to minimise consequences of down time.
- 2.5. Servicing agent is booked and staff kept informed of schedule.
- 2.6. Standard of servicing and associated costs are monitored and service agent given feedback.
3. Operate office within budgetary constraints
- 3.1. Budgets are negotiated with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period.
- 3.2. Income and expenditure are monitored and reconciled against the original budget.
- 3.3. Variances against the original budget are identified and adjustments made, where necessary.
- 3.4. Financial reports are provided to senior personnel.
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Administrative tasks may include:
archiving
banking
cleaning and waste removal
database maintenance
desktop publishing
filing
information dissemination
mail and email
organisational reports, forms and logs
organising meetings, agendas and minutes
petty cash
phone and counter enquiries
postage and freight
reception
recording staff leave
recycling
requisitions
rostering of administrative staff
maintaining spreadsheets
switchboard and satellite phone
travel arrangements
vehicle or vessel usage
word processing
work-related documents, such as occupational health and safety (OHS) reports and time sheets.
Physical resources may include:
cleaning equipment
computers
display shelving
facsimile machine
office furniture
photocopier
shredder
switchboard, extensions and mobile phones.
Requests for information may come from:
fisheries management committees
ombudsman
senior personnel
the Minister's office.
Action taken may include:
altering the procedure
counselling staff working outside procedures
reassigning administrative tasks to other members of staff
training staff if insufficiently skilled to follow procedures.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Administrative tasks may include:
archiving
banking
cleaning and waste removal
database maintenance
desktop publishing
filing
information dissemination
mail and email
organisational reports, forms and logs
organising meetings, agendas and minutes
petty cash
phone and counter enquiries
postage and freight
reception
recording staff leave
recycling
requisitions
rostering of administrative staff
maintaining spreadsheets
switchboard and satellite phone
travel arrangements
vehicle or vessel usage
word processing
work-related documents, such as occupational health and safety (OHS) reports and time sheets.
Physical resources may include:
cleaning equipment
computers
display shelving
facsimile machine
office furniture
photocopier
shredder
switchboard, extensions and mobile phones.
Requests for information may come from:
fisheries management committees
ombudsman
senior personnel
the Minister's office.
Action taken may include:
altering the procedure
counselling staff working outside procedures
reassigning administrative tasks to other members of staff
training staff if insufficiently skilled to follow procedures.
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment evidence required to demonstrate competence in this unit
Assessment must confirm the ability to:
establish and implement effective administrative procedures.
Assessment must confirm knowledge of:
administrative functions.
Context of and specific resources for assessment
Assessment is to be conducted at the workplace or in a simulated work environment.
Resources may include:
office environment.
Method of assessment
The following assessment methods are suggested:
project work using workplace scenario
role-play.
Guidance information for assessment
This unit may be assessed holistically with other units within a qualification.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment evidence required to demonstrate competence in this unit
Assessment must confirm the ability to:
establish and implement effective administrative procedures.
Assessment must confirm knowledge of:
administrative functions.
Context of and specific resources for assessment
Assessment is to be conducted at the workplace or in a simulated work environment.
Resources may include:
office environment.
Method of assessment
The following assessment methods are suggested:
project work using workplace scenario
role-play.
Guidance information for assessment
This unit may be assessed holistically with other units within a qualification.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| S4207 | SFICOMP401B | Administer the district office | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| OAR79 | SFICPL501 | Administer the district office | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| D626 | SFI40411 | Certificate IV in Fisheries Compliance | Qualification |
| D630 | SFI50411 | Diploma of Fisheries Compliance | Qualification |