Unit of competency Outline

Date retreived
22/07/2026 10:32 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Authorise valid expense payments

Authorise valid expense payments

Unit of competency
National Code
FNSACM411
State Code
OCZ75
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
02/02/2021
View on TGA
State Implementation and Classification
Approved Date
22/04/2021
Field of Education
080101 - Accounting
Original Release Date
22/04/2021
Nominal Hours
10
Description
This unit describes the skills and knowledge required to verify the validity and accuracy of payment requests, prepare payment documentation, authorise payments, liaise with suppliers and investigate issues.The unit applies to those who may work under limited supervision and hold responsibility for ensuring that controls are adhered to when processing financial transactions. No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Verify validity and accuracy of payment request
  • 1.1 Match payment requests with required supporting information according to purchasing and accounts procedures
  • 1.2 Check supporting documentation for completeness and accuracy
  • 1.3 Confirm authorisation of request and follow up and rectify discrepancies as required
  • 1.4 Obtain confirmation of goods and services supply as required and validate request for payment
  • 1.5 Identify and report financial risk situations as required
2. Prepare payment
  • 2.1 Authorise payments and approval information according to organisational policies and procedures and commercial terms
  • 2.2 Escalate approvals in excess of personal delegated authority according to organisational policy and procedures
3. Action required adjustments to payments
  • 3.1 Verify GST treatment of payment according to organisational policy and procedures
  • 3.2 Request and process required credit notes and adjustment notes
  • 3.3 Apply billing adjustments to the payment as required according to organisational policies and procedures
  • 3.4 Liaise with suppliers to resolve billing issues as required
4. Make payment and complete documentation
  • 4.1 Make payment using required payment system according to organisational policies and procedures
  • 4.2 Update and maintain documentation and authorisations required according to organisational policies and procedures and legislative obligations
  • 4.3 Update and maintain records of payment according to organisational policies and procedures and legislative obligations
No information
No information
Replaces
State Code National Code Title Type
AUQ26 FNSACM401 Evaluate and authorise payment requests Unit of competency