Unit of competency Outline
Date retreived
22/07/2026 7:55 PM AWST
22/07/2026 7:55 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Manage a board meeting
Manage a board meeting
Unit of competency
National Code
BSBATSIL408C
BSBATSIL408C
State Code
D4839
D4839
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
15/04/2011
Field of Education
080307 - Organisation Management
Original Release Date
15/04/2011
Nominal Hours
40
Description
This unit describes the performance outcomes, skills and knowledge required to plan for and conduct a regular board meeting and ensure outcomes of the meeting are implemented.Some aspects of governance activities may be subject to legislation, rules, regulations and codes of practice relevant to different job roles and jurisdictions.
Notes
Elements and Performance Criteria
1. Plan a board meeting
- 1.1. Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures that affect its planning and conduct
- 1.2. Prepare an agenda that reflects the business of the meeting, with consultation between the chair, secretary and manager
- 1.3. Determine the date, time and location of the meeting taking into consideration all relevant rules, cultural protocols, policies and procedures
- 1.4. Issue invitations to members and guests in a timely manner that will maximise attendance
- 1.5. Plan and implement transport and other arrangements to maximise attendance
- 1.6. Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting
2. Conduct a board meeting
- 2.1. Ensure a quorum is present before commencing meeting
- 2.2. Follow rules and cultural protocols
- 2.3. Follow meeting agenda and timeframes
- 2.4. Provide opportunities for participants to listen and speak, and show respect for different views
- 2.5. Manage difficult situations that arise in a respectful and sensitive manner
- 2.6. Use agreed decision-making processes to ensure decisions reflect participants' views
- 2.7. Develop an action plan to implement decisions
3. Identify confidential business
- 3.1. Advise board members when to observe required confidentiality
- 3.2. Seek declarations of potential and real conflict of interest
4. Ensure minutes are taken
- 4.1. Appoint a minute taker
- 4.2. Review minutes to ensure they contain required information
- 4.3. Approve minutes and provide them to members and guests as appropriate
- 4.4. Ensure procedures are in place to store minutes adequately and with appropriate access
5. Monitor the implementation of decisions
- 5.1. Communicate decisions to relevant people
- 5.2. Monitor the action plan to ensure completion
- 5.3. Present reports of outcomes of implementation at board meetings
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Type of meeting may include:
annual general meeting
regular board meeting
special general meeting
subcommittee meeting.
Cultural protocols may include:
acknowledgement
men's and women's business
order of speaking
providing interpreters
role of Elders
subject matters for discussion
welcome to country.
Guests may include:
community members
Elders
government representatives
representatives of other organisations
traditional owners.
Rules may include:
constitution requirements
cultural protocols
meeting procedures
organisational policy.
Decision-making processes may include:
consensus
decision by authority
decision by majority.
Action plan may include:
who does what
when it is to be done
what is to be achieved
what is to be reported back.
Required confidentiality may include:
commercial in confidence
financial
legal
personal.
Required information may include:
meeting date, time and location
apologies
people present
items discussed
details of discussion
motions
mover and seconder
votes
decisions made
action plans
who is responsible
time meeting closed
next meeting date.
Relevant people may include:
board members
community members
committees
funding bodies
partner organisations
staff
visitors.
Reports of outcomes may include:
evaluation reports
information reports
progress reports
research reports.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Type of meeting may include:
annual general meeting
regular board meeting
special general meeting
subcommittee meeting.
Cultural protocols may include:
acknowledgement
men's and women's business
order of speaking
providing interpreters
role of Elders
subject matters for discussion
welcome to country.
Guests may include:
community members
Elders
government representatives
representatives of other organisations
traditional owners.
Rules may include:
constitution requirements
cultural protocols
meeting procedures
organisational policy.
Decision-making processes may include:
consensus
decision by authority
decision by majority.
Action plan may include:
who does what
when it is to be done
what is to be achieved
what is to be reported back.
Required confidentiality may include:
commercial in confidence
financial
legal
personal.
Required information may include:
meeting date, time and location
apologies
people present
items discussed
details of discussion
motions
mover and seconder
votes
decisions made
action plans
who is responsible
time meeting closed
next meeting date.
Relevant people may include:
board members
community members
committees
funding bodies
partner organisations
staff
visitors.
Reports of outcomes may include:
evaluation reports
information reports
progress reports
research reports.
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
apply constitutional provisions relating to the planning and conduct of board meetings
plan for a meeting to maximise its effectiveness
prepare and follow the meeting agenda.
Context of and specific resources for assessment
Assessment must ensure:
participation on an actual or simulated board
access to examples of issues worked with by boards of governance
access to examples of relevant documents
knowledge and performance are assessed over time to confirm consistency in performance.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of performance on a board or simulated board
direct questioning combined with reflection of practical board performance by the candidate
analysis of responses to case studies and scenarios
demonstration of techniques
observation of presentations and group discussions
oral or written questioning to assess knowledge
observation of performance in role plays
analysis of feedback from the community and stakeholders about operations.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
BSBATSIL411A Undertake the roles and responsibilities of a board member
BSBATSIL413AReview and apply the constitution.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
apply constitutional provisions relating to the planning and conduct of board meetings
plan for a meeting to maximise its effectiveness
prepare and follow the meeting agenda.
Context of and specific resources for assessment
Assessment must ensure:
participation on an actual or simulated board
access to examples of issues worked with by boards of governance
access to examples of relevant documents
knowledge and performance are assessed over time to confirm consistency in performance.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of performance on a board or simulated board
direct questioning combined with reflection of practical board performance by the candidate
analysis of responses to case studies and scenarios
demonstration of techniques
observation of presentations and group discussions
oral or written questioning to assess knowledge
observation of performance in role plays
analysis of feedback from the community and stakeholders about operations.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
BSBATSIL411A Undertake the roles and responsibilities of a board member
BSBATSIL413AReview and apply the constitution.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| D0577 | BSBATSIL408B | Manage a Board meeting | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUK91 | BSBATSIL408 | Manage a board meeting | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| W904 | BSB41910 | Certificate IV in Business (Governance) | Qualification |