Elements and Performance Criteria

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Delegation/limit of authority may include:
low value or low risk procurement
one-off purchases
expenditure approval limits
approval processes
procurement decision making
Relevant personnel may include:
internal user of procured goods or services
supervisor
specialist procurement personnel
supplier
Options for acquiring goods or services may include:
purchasing off an existing contract, standing offer or multi-use list
government credit card transactions
direct purchase from retail or wholesale outlets
petty cash
standard electronic commerce or online transactions
Risk planning may include:
stakeholder consultation
confirmation that a procurement process is necessary
confirmation that funds are available
confirmation that required approvals have been obtained
Best value for money includes:
availability
ease of disposal
price
through life support
warranty
quality and suitability of product
Financial management system may include:
procurement and contracts' register
delegations and authorities
reporting requirements
record keeping
receiving and accepting deliverables
payment approval process
credit card process
Confirmation may include:
verbal and written
internal and external
to users
to management.
Records may include:
purchase requests and orders
invoices and payment requests
statements and petty cash vouchers
records of authorised decisions
corporate credit card transaction statements
records of supplier performance
financial statements
asset registers
actions taken to manage identified conflict of interest
records of conversation
procurement reporting

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Competency must be demonstrated by undertaking basic procurement of goods or services consistently in accordance with legislative and organisational requirements.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
produce a procurement plan appropriate to the scale, complexity and risk of the procurement
implement the procurement plan in a way that reflects organisational policies and approaches
use relevant template documents
accept delivered goods and services into use
operate within own delegations and seek advice when appropriate
keep records of procurement activities.
Consistency in performance
Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least three separate occasions.
Context of and specific resources for assessment
The unit of competency is to be assessed in the workplace or a simulated workplace environment.
Access may be required to:
legislation, policy, procedures and protocols relating to basic procurement of goods and services
codes of conduct and codes of practice
workplace scenarios and case studies relating to a range of basic procurement activities
case studies that incorporate dilemmas, and probity requirements relating to basic procurement of goods and services.
Method of assessment
The following assessment methods are suggested:
questions to assess understanding of relevant legislation and procedures
review of strategies selected for basic procurement
review of basic procurement plans, requests for quotation, quotation evaluation plans, selection reports, credit card purchase documents, approvals obtained, simple budgets, invoices paid, other financial documents and other documentation prepared by the candidate in a range of contexts
feedback from peers or supervisors on actions taken to monitor and review contract performance
In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate.
Guidance information for assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
PSPETHC301B Uphold the values and principles of public service
PSPGOV301B Work effectively in the organisation
PSPGOV305B Access and use resources and financial systems
PSPGOV309A Address client needs
PSPGOV312A Use workplace communication strategies
PSPLEGN301B Comply with legislation in the public sector