Unit of competency Outline
Date retreived
22/07/2026 11:34 AM AWST
22/07/2026 11:34 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Design a records retention and disposal schedule
Design a records retention and disposal schedule
Unit of competency
National Code
BSBRKG606B
BSBRKG606B
State Code
D0992
D0992
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
10/07/2014
Field of Education
091301 - Librarianship And Information Management
Original Release Date
10/07/2014
Nominal Hours
50
Description
This unit describes the performance outcomes, skills and knowledge required to develop retention periods and disposal actions for existing records, or those that may yet be brought into existence, in relation to a business function.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Analyse recordkeeping requirements for the function
- 1.1. Determine recordkeeping environment and legal, business and societal context for the business function
- 1.2. Establish and document organisation's accountability requirements for the function
- 1.3. Analyse existing recordkeeping specifications for the function's records from a range of documentation sources, and consider any relevant developments and their implications
- 1.4. Review and update risk analysis for the function as required in accordance with organisational and applicable Australian Standards and international standards
- 1.5. Research and analyse patterns of use of existing records to identify internal and external users, and periods and purposes of use
- 1.6. Canvass and document user views on their needs and accessibility of the records
- 1.7. Update and document recordkeeping specifications for the function based on review analysis and survey of user views
2. Determine disposal status of records
- 2.1. Identify and review the function's business processes from existing functional analyses
- 2.2. Develop a hierarchical structure based on the functions and establish relevant activities in the functional analysis
- 2.3. Develop disposal classes according to the boundaries of the transactions and activities which make up the function's processes
- 2.4. Develop disposal status and retention periods for each disposal class from an analysis of documentation sources for business use, legal requirements, access classifications and review of risk analysis of the function
- 2.5. Review disposal status and retention periods for each disposal class in relation to the internal and external use of the records, the relationship with other organisational activities, and any other requirements determined from analyses of community expectations
- 2.6. Describe disposal actions for each disposal class
3. Document disposal status and retention periods
- 3.1. Ensure retention and disposal documentation contain details of business activities, records classes, and required disposal actions
- 3.2. Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation
- 3.3. Submit retention and disposal documentation for approval to appropriate individual or body
- 3.4. Compile and retain documentation of the analysis and related information for the life of the approved retention and disposal documentation
- 3.5. Describe disposal class and status, and appropriate disposal actions in the approved retention and disposal documentation
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Legal, business and societal context may include:
accountability requirements both internally and externally
codes of ethics, codes of professional conduct specific to an industry sector
community, societal and ethical standards
internal and external stakeholders
legal framework and industry standards which regulates organisational operations
Documentation sources may include:
access (user permission) classification schemes
function-based records classification schemes
material prepared during or supporting documentation deriving from, the functional analyses
statistical reports from business or records systems such as movement histories, and search room or reading room statistics
Community expectations may include:
accountability issues
public access and freedom of information legislation requirements
security and disposal measures to prevent unauthorised use, and to protect privacy and personal information resulting in modifications to disposal status and practices
Disposal actions may include:
conversion to other record formats
destruction
retention
transfer
Appropriate individual or body may include:
board of directors
committee of management
business owner
chief executive officer
external public authority
nominated senior management representative
senior management team
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Legal, business and societal context may include:
accountability requirements both internally and externally
codes of ethics, codes of professional conduct specific to an industry sector
community, societal and ethical standards
internal and external stakeholders
legal framework and industry standards which regulates organisational operations
Documentation sources may include:
access (user permission) classification schemes
function-based records classification schemes
material prepared during or supporting documentation deriving from, the functional analyses
statistical reports from business or records systems such as movement histories, and search room or reading room statistics
Community expectations may include:
accountability issues
public access and freedom of information legislation requirements
security and disposal measures to prevent unauthorised use, and to protect privacy and personal information resulting in modifications to disposal status and practices
Disposal actions may include:
conversion to other record formats
destruction
retention
transfer
Appropriate individual or body may include:
board of directors
committee of management
business owner
chief executive officer
external public authority
nominated senior management representative
senior management team
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
developing and documenting a records retention and disposal schedule
knowledge of organisational, jurisdictional and subsidiary functions, structure, policies, strategies and processes.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to examples of records, recordkeeping systems and policies
access to office equipment and resources.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
assessment of record retention and disposal schedules
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
observation of presentations of reports on the records retention and disposal schedule
oral or written questioning to assess knowledge and understanding
review of authenticated documents from the workplace or training environment
review of testimony from team members, colleagues, supervisors or managers.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
developing and documenting a records retention and disposal schedule
knowledge of organisational, jurisdictional and subsidiary functions, structure, policies, strategies and processes.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to examples of records, recordkeeping systems and policies
access to office equipment and resources.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
assessment of record retention and disposal schedules
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
observation of presentations of reports on the records retention and disposal schedule
oral or written questioning to assess knowledge and understanding
review of authenticated documents from the workplace or training environment
review of testimony from team members, colleagues, supervisors or managers.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUJ69 | BSBRKG606 | Design a records retention and disposal schedule | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| D188 | BSB60807 | Advanced Diploma of Recordkeeping | Qualification |