Unit of competency Outline

Date retreived
22/07/2026 6:06 AM AWST

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Provide a quotation

Provide a quotation

Unit of competency
National Code
PSPGOV407B
State Code
C8017
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
3.00
Current Release Date
01/11/2012
View on TGA
State Implementation and Classification
Approved Date
25/01/2006
Field of Education
080301 - Business Management
Original Release Date
25/01/2006
Nominal Hours
20
Description
This unit covers the conduct of a cost-benefit analysis and the preparation of written or oral quotations to provide goods or services to others. It includes clarifying requirements, establishing costs and availability of resources, preparing estimates, preparing and submitting quotations and taking follow-up action.In practice, providing a quotation may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, applying government processes, gathering and analysing information, using resources, etc.This is one of 2 unit of competency in the Working in Government Competency Field dealing with quoting/tendering for work. The related unit is:PSPGOV603B Develop a tender submission responseNo licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication
Notes
Elements and Performance Criteria
1. Clarify requirements
  • 1.1 Requirements are confirmed with the funder/purchaser in accordance with organisational policy and procedures.
  • 1.2 Market research is conducted in accordance with legislation, policy and procedures to confirm the viability of providing a quotation.
2. Establish costs and availability of resources
  • 2.1 Costs for labour, equipment or materials are obtained in accordance with organisational policy and procedures and included in the quotation in full.
  • 2.2 Availability of equipment, materials or personnel is confirmed for the timeframe required.
  • 2.3 Infrastructure costs to the organisation of providing the goods or services are included.
  • 2.4 Cost or benefit from any asset disposal at the conclusion of the contract is included.
3. Prepare estimate
  • 3.1 Estimate is prepared to take account of all requirements and allow for contingencies.
  • 3.2 Estimate is structured to provide for cost recovery or to return a profit according to legislation, policy and procedures.
  • 3.3 Costs are estimated to enable provision of goods or services to the standards required by the client.
  • 3.4 Estimate is checked for accuracy and detailed in accordance with organisational procedures and client requirements.
4. Prepare and submit quotation
  • 4.1 Quotation is prepared in accordance with organisational policy and procedures.
  • 4.2 Required details are included to meet client requirements.
  • 4.3 Quotation is submitted within required timeframe.
  • 4.4 Organisational recordkeeping requirements for providing quotations are met.
5. Take follow-up action
  • 5.1 Changes and variations to the quotation are negotiated to meet the needs of the client and the organisation, in accordance with policy, procedure and delegated authority.
  • 5.2 Proposal, outcome and preparation process are evaluated using feedback from a range of stakeholders and the results are used to improve subsequent quotations.
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.
Legislation, policies and procedures may include:
State/Territory and Commonwealth legislation and regulations such as:
public sector management acts
privacy legislation
freedom of information
equal employment opportunity, anti-discrimination and harassment legislation
employment legislation
occupational health and safety legislation
ethics and accountability standards
public sector standards
organisational policy, procedures and protocols
international legislation/codes of behaviour
enterprise bargaining agreements
award conditions/requirements
strategic and business plans
delegation guidelines
Services quotedmay include:
electronic
computerised
bureau services
procedural systems
training
mechanical
Clients may include:
private sector organisations
Commonwealth, State/Territory, Local Government organisations
intra-organisation units
Stakeholders may include:
clients
managers
peers
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.
Units to be assessed together
Pre-requisite units that must be achieved prior to this unit:Nil
Co-requisite units that must be assessed with this unit:Nil
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:
PSPETHC401A Uphold and support the values and principles of public service
PSPGOV403B Use resources to achieve work unit goals
PSPGOV404B Develop and implement work unit plans
PSPGOV406B Gather and analyse information
PSPGOV412A Use advanced workplace communication strategies
PSPGOV413A Compose complex workplace documents
PSPGOV417A Identify and treat risks
PSPGOV421A Exercise delegations
PSPGOV422A Apply government processes
PSPLEGN401A Encourage compliance with legislation in the public sector
Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of Employability Skills as they relate to this unit
quotations prepared and submitted in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment
These resources include:
legislation, policy, procedures and protocols relating to proving quotations
case studies and workplace scenarios to capture the range of situations likely to be encountered when proving quotations
Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when proving quotations, including coping with difficulties, irregularities and breakdowns in routine
quotations prepared and submitted in a range of (3 or more) contexts (or occasions, over time).
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
portfolios
projects
questioning
scenarios
authenticated evidence from the workplace and/or training courses
For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments
Replaces
State Code National Code Title Type
C3504 PSPGOV407A Prepare a quotation Unit of competency
Replaced By
State Code National Code Title Type
AWV74 PSPGEN028 Provide a quotation Unit of competency