Unit of competency Outline

Date retreived
22/07/2026 10:40 PM AWST

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Define recordkeeping framework

Define recordkeeping framework

Unit of competency
National Code
BSBRKG601
State Code
AUJ99
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
091301 - Librarianship And Information Management
Original Release Date
15/09/2015
Nominal Hours
30
Description
This unit describes the skills and knowledge required to define, identify and establish the recordkeeping framework for an organisation or business unit at functional level.It applies to individuals who use analytical skills and specialist knowledge of records systems and business areas to develop frameworks to support business operations. The individual may have responsibility for a team or sole responsibility for their work within the business system. No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Establish regulatory and social environment
  • 1.1 Identify and document legal and regulatory framework for the organisation in accordance with industry standards
  • 1.2 Analyse and document relevant legislation for implications for recordkeeping
  • 1.3 Review documentation of organisational functions for compliance
  • 1.4 Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself
2. Determine principal areas of risk requiring recordkeeping strategy
  • 2.1 Review and update organisation’s existing risk analyses for implications in relation to redundancy of records
  • 2.2 Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework
  • 2.3 Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework
3. Determine record requirements for each business function
  • 3.1 Determine and analyse risks, liabilities and regulatory requirements against each business function
  • 3.2 Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records
  • 3.3 Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats
4. Establish recordkeeping framework for organisation
  • 4.1 Develop and communicate an overview of responsibilities for recordkeeping within the organisation
  • 4.2 Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards
  • 4.3 Define recordkeeping responsibilities and rights for each business function
  • 4.4 Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function
  • 4.5 Define, assign and document levels of accountability and responsibility for each level of recordkeeping
  • 4.6 Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons
  • 4.7 Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework
No information
No information
Replaces
State Code National Code Title Type
D0988 BSBRKG601B Define recordkeeping framework Unit of competency
Replaced By
State Code National Code Title Type
OCF99 BSBINS513 Contribute to records management framework Unit of competency