Unit of competency Outline
Date retreived
22/07/2026 8:19 AM AWST
22/07/2026 8:19 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Procure, store, maintain and distribute pharmaceutical stock
Procure, store, maintain and distribute pharmaceutical stock
Unit of competency
National Code
HLTPH315A
HLTPH315A
State Code
WD257
WD257
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
30/07/2012
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
30/07/2012
Nominal Hours
50
Description
This unit of competency describes the skills and knowledge required to maintain a pharmaceutical stock control system and distribute pharmaceutical products according to standard operating procedures (SOPs) that comply with good pharmacy practice and legal requirements
Notes
Elements and Performance Criteria
Procure stock
- 1.1 Identify items for order
- 1.2 Obtain requisition requirements from authorised personnel
- 1.3 Source supplier
- 1.4 Identify availability and cost of item and provide information to pharmacist
- 1.5 Generate order
- 1.6 Place order following approval by delegated staff member
Process new stock
- 2.1 Accept delivery of stock and match delivery documentation with stock delivered
- 2.2 Check condition of stock and report deviations to the appropriate person
- 2.3 Reconcile stock with control lists and/or check products against order and report discrepancies to the appropriate person
- 2.4 Inform pharmacist of scheduled medicines according to legal requirements
- 2.5 Maintain batch traceability
- 2.6 Accurately complete data capture requirements
- 2.7 Comply with organisation procedures to return stock to supplier
Handle and maintain stock
- 3.1 Store stock according to stock storage requirements
- 3.2 Maintain conditions to minimise the risk of contaminating products
- 3.3 Monitor stock on a regular basis report deviations to the appropriate person
- 3.4 Monitor and maintain correct storage requirements and report deviations to the appropriate person
- 3.5 Maintain location maps
Ensure stock security
- 4.1 Check compliance with security procedures
- 4.2 Report security irregularities to the appropriate person
Select and pack item order
- 5.1 Select items according to order requirements
- 5.2 Pack items correctly
- 5.3 Complete all data entry requirements associated with processing orders
- 5.4 Check labelling, specific handling instructions and delivery information for accuracy in line with identified requirements
- 5.5 Check order for completion
- 5.6 Check packaging is completed according to specific instructions
Dispatch orders accurately and in a timely manner
- 6.1 Check route sheets and other delivery documentation for accuracy and follow requirements
- 6.2 Implement packaging and handling procedures to ensure the security, integrity, cold chain maintenance and breakage avoidance of delivered goods
- 6.3 Complete medicine registers, where required
- 6.4 Complete other documentation as required
Process returned stock
- 7.1 Comply with organisation procedure for receiving returned stock
- 7.2 Inspect returned products for their expiry date and integrity, and place in designated area
- 7.3 Place re-usable returned stock in appropriate designated area
- 7.4 Dispose of unusable returned items according to organisation procedure
- 7.5 Complete inspection documentation accurately and forward for authorisation
- 7.6 Maintain accurate records and complete credit process in a timely manner
Assist in stocktaking procedures
- 8.1 Check stock lists of all items for stocktaking
- 8.2 Reconcile actual stock against stock lists
- 8.3 Count stock and check expiry dates
- 8.4 Identify stock discrepancies and report to the appropriate person
- 8.5 Determine minimum and maximum stock levels and report to the appropriate person
Maintain relevant documentation
- 9.1 Complete and file documentation
- 9.2 Reconcile statements and invoices
The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.
Check condition of stock includes checking:
Cold chain indicator
Evidence of inappropriate exposure to light
Evidence of moisture damage
Packaging integrity
Expiry date
Storage requirements may include:
Ambient
Cold chain
Correct storage of hazardous substances
Correct temperature
Humidity
Isolated
Light
Logical and auditable system
Pest control
Quarantined
Rotation of stock
Secured
Ventilated
Monitor stock includes but is not limited to monitoring:
Over stocks
Quality of stock includes:
expired
deteriorated
damaged stock
out-of-stock
Slow moving stock
Stock discrepancies
Security procedures may apply to:
Handling controlled substances (e.g. Schedule 8 medicines)
In-store security
Stock dispatched
Stock received
Pack items correctly includes complying with procedures:
For hazardous items
To maintain integrity, cold chain and security
To maintain temperature, security and safety requirements
To minimise breakages
Data entry requirements include:
Enter transaction into pharmacy computer system
Generate packing slip and include in package
Label clearly, including specific handling instructions
Orders may be from :
Clinics
Hospitals
Pharmacies
Sub-acute, non-acute and residential care facilities
Check condition of stock includes checking:
Cold chain indicator
Evidence of inappropriate exposure to light
Evidence of moisture damage
Packaging integrity
Expiry date
Storage requirements may include:
Ambient
Cold chain
Correct storage of hazardous substances
Correct temperature
Humidity
Isolated
Light
Logical and auditable system
Pest control
Quarantined
Rotation of stock
Secured
Ventilated
Monitor stock includes but is not limited to monitoring:
Over stocks
Quality of stock includes:
expired
deteriorated
damaged stock
out-of-stock
Slow moving stock
Stock discrepancies
Security procedures may apply to:
Handling controlled substances (e.g. Schedule 8 medicines)
In-store security
Stock dispatched
Stock received
Pack items correctly includes complying with procedures:
For hazardous items
To maintain integrity, cold chain and security
To maintain temperature, security and safety requirements
To minimise breakages
Data entry requirements include:
Enter transaction into pharmacy computer system
Generate packing slip and include in package
Label clearly, including specific handling instructions
Orders may be from :
Clinics
Hospitals
Pharmacies
Sub-acute, non-acute and residential care facilities
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate this competency unit:
The individual being assessed must provide evidence of specified essential knowledge as well as skills
Observation of workplace performance is essential for assessment of this unit
Consistency of performance should be demonstrated over the required range of situations relevant to the workplace
Where, for reasons of safety, space, or access to equipment and resources, assessment takes place away from the workplace, the assessment environment should represent workplace conditions as closely as possible
Context of and specific resources for assessment:
Assessment should replicate workplace conditions as far as possible
Simulations may be used to represent workplace conditions as closely as possibleAcceptable simulation requires:
scope to determine that work is conducted within legislative and regulatory requirements
scope to determine that work is conducted within WHS and infection control requirements
Resources essential for assessment include:
access to relevant workplace or a simulated environment where assessment can take place
relevant legislation, regulations and guidelines
stock reporting and data systems
Method of assessment
Formal appraisal systems
Interviewing and questioning
Observation in the work place
Supporting statement of supervisor
Written assignments/projects
Access and equity considerations:
All workers in the health industry should be aware of access and equity issues in relation to their own area of work
All workers should develop their ability to work in culturally and linguistically diverse (CALD) environments
In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people
Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities
Critical aspects for assessment and evidence required to demonstrate this competency unit:
The individual being assessed must provide evidence of specified essential knowledge as well as skills
Observation of workplace performance is essential for assessment of this unit
Consistency of performance should be demonstrated over the required range of situations relevant to the workplace
Where, for reasons of safety, space, or access to equipment and resources, assessment takes place away from the workplace, the assessment environment should represent workplace conditions as closely as possible
Context of and specific resources for assessment:
Assessment should replicate workplace conditions as far as possible
Simulations may be used to represent workplace conditions as closely as possibleAcceptable simulation requires:
scope to determine that work is conducted within legislative and regulatory requirements
scope to determine that work is conducted within WHS and infection control requirements
Resources essential for assessment include:
access to relevant workplace or a simulated environment where assessment can take place
relevant legislation, regulations and guidelines
stock reporting and data systems
Method of assessment
Formal appraisal systems
Interviewing and questioning
Observation in the work place
Supporting statement of supervisor
Written assignments/projects
Access and equity considerations:
All workers in the health industry should be aware of access and equity issues in relation to their own area of work
All workers should develop their ability to work in culturally and linguistically diverse (CALD) environments
In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people
Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| D8420 | HLTPH313B | Distribute pharmaceutical products in a health setting | Unit of competency |
| D8419 | HLTPH312B | Procure, store and maintain pharmaceutical products | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUZ96 | HLTPHA004 | Order, maintain and distribute pharmaceutical stock | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| J056 | HLT31412 | Certificate III in Hospital-Health Services Pharmacy Support | Qualification |