Elements and Performance Criteria

RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Data and technical information management system may include:
allocating access/security status
capturing structural and contextual metadata
classifying and indexing items
computer-based, paper-based, microfiche and manual systems
generating and allocating unique identifiers to data items
identifying and recording disposal status items
identifying technical data and information creators
links between technical data and information items
locating and tracking items
naming/titling items
negotiating transfer of custody or ownership
recording the use history of items
Workplace requirements may include:
arrangements for disposal and archiving of technical data and information
identifying disposal and/or archiving criteria
numbering system or naming conventions for technical data and information
timeframe for processing
Security and access requirements may include:
intellectual property restrictions
protection of privacy
security restrictions
trade secrets or commercial in confidence information
Monitoring technical data and information which is of direct interest to the business unit may include:
audit trail or log of users and activity in systems
compliance with access rules
compliance with disposal procedures
correct use of spelling, spacing and numbering
data integrity
disparity, sentencing difficulties or gaps in retention and disposal coverage
disputes arising from matters, particularly access questions
failures in tracking or increases in lost items
input of metadata requirements
legal precedents requiring changes to system/s
records of authorisation of destruction
reliability of optical character recognition techniques
retention of records
scanned clarity of images
security
space shortages
storage standards maintenance
volumes of actions or accumulations of records above or below anticipated levels
Authorised systems may include:
applicable industry and international standards
authorised data technical information management frameworks and systems
engineering management plans (including technical data management plans and configuration management plans)
relevant organisational instructions
relevant technical regulatory framework
Reports may include:
ad hoc reports
part of a management solution for another support/operational function
regular records management reports
specific reports such as:
defect trends
design support network reviews
engineering delegations
engineering design
engineering instructions and standards
maintenance data
maintenance instructions
system management reports
Format and style of reports may be:
computer-generated
formal
informal
manual

EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
apply relevant implementation processes
monitor and report on implementation processes
analyse data and information
apply knowledge of technical data and information plans to assist in work and to guide problem solving
demonstrate understanding of personal role in relation to wider organisational or project context
Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts
Consistency in performance and evidence that candidates have taken responsibility for maintaining technical data and information includes applying, within authority, the requirements of the job or work role in relation to:
contributing to reports of results
completing work area housekeeping requirements including documenting technical data and information management activity and process outcomes
successfully maintaining technical data and information management systems
modifying activities to cater for variations in workplace context and environment
working and communicating effectively and positively with others involved in the workplace
Context of and specific resources for assessment
Competency should be assessed in the workplace or in a simulated workplace environment
Specific resources for assessment
Access is required to:
computer and relevant software
legislation, guidelines, procedures and protocols relating to technical data and information
plans
workplace documentation
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
Where possible, assessment should be supported by questions to assess required knowledge. Questioning techniques should suit the language and literacy levels of the candidate
Assessment methods should reflect workplace demands such as literacy and the needs of particular groups
Assessment methods suitable for valid and reliable assessment of this unit of competency may include a combination of methods such as:
authenticated evidence from the workplace and/or training programs
case studies
demonstration
feedback from supervisors and peers regarding the candidate's ability
observation
portfolios
projects
questioning
reviews or reports prepared by the candidate
scenarios
simulation or role plays