Unit of competency Outline
Date retreived
23/07/2026 5:15 AM AWST
23/07/2026 5:15 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Maintain daily financial/business records
Maintain daily financial/business records
Unit of competency
National Code
FNSICGEN305A
FNSICGEN305A
State Code
C7288
C7288
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
27/09/2011
Field of Education
080101 - Accounting
Original Release Date
27/09/2011
Nominal Hours
20
Description
This unit covers the preparation and processing of routine financial documents.This unit covers the preparation and processing of routine financial documents
Notes
Elements and Performance Criteria
1 Process financial forms and applications
- 1.1 Information from documents is identified, checked and recorded
- 1.2 Documents are processed and recorded or transmitted to appropriate personnel
- 1.3 All work undertaken is in accordance with organisational procedures, legislation and regulations
2 Prepare and process banking documents and petty cash documents
- 2.1 Deposits and withdrawals are accurately entered and balanced according to organisational procedures, where applicable
- 2.2 Cheques and card vouchers are checked for validity before processing, where applicable
- 2.3 Banking documentation is reconciled with organisation's financial records, where applicable
- 2.4 Documentation is completed in accordance with banking guidelines
3 Process petty cash transactions
- 3.1 Petty cash claims and vouchers are checked, processed and recorded and petty cash book is balanced according to organisation's procedures
- 3.2 Any irregularities are referred to nominated person
4 Prepare and process invoices for payment to creditors and for debtors
- 4.1 Invoices are prepared in accordance with organisational procedures
- 4.2 Invoices are checked against source documents for accuracy
- 4.3 Any errors or inaccuracies are corrected
- 4.4 Invoices and related documents are filed for auditing purposes
Information may include:
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
Information may include:
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
Information may include:
names
addresses
amounts of money/figure
dates
account numbers/card numbers/cheque numbers
Documents may include:
application forms
claim forms
petty cash vouchers
invoices
purchase orders
receipts
credit notes
statements
deposit books
delivery dockets
remittance advice
Appropriate personnel may include:
supervisor
manager
account department
accounts clerk
petty cash officer
Organisational procedures may include:
legal and organisation policy and guidelines
procedures for entering and balancing deposits
procedures for checking validity of cheques and card vouchers
security procedures
cash handling procedures
Australian Accounting and Auditing Standards
Legislation and regulations may include:
award and enterprise agreement
occupational health and safety (OH&S) legislation
privacy
equal employment opportunity (EEO) legislation
Anti-discrimination legislation
Validity may include:
signature
dates
amounts
Banking documentation may include:
withdrawal forms
deposit slips/books
cheques
Banking guidelines may include:
cash bundled
accurate forms
banking summary provided
banking electronically
Overview of assessment requirements
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
Overview of assessment requirements
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
Overview of assessment requirements
To achieve competency in this unit, a person must be able to demonstrate:
accurate and timely preparation and processing of financial documents in accordance with the organisation's policies and procedures
Critical aspects of evidence
Evidence required for demonstration of consistent performance:
Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range of Variables and contexts applicable to the work environment.
Delivery/relationship to other units:
This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.
Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit, or a cluster of units of competency.
Assessment requirements
Method of assessment:
For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.
Context of assessment:
This unit may be assessed in the workplace or in a simulated environment.
Resources required for assessment:
Assessment of this unit of competence requires access to company policies and practices and the technology/systems used by the company to provide services to customers.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C1325 | FNAPTA07A | Maintain daily financial records | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| C9747 | FNSICGEN305B | Maintain daily financial/business records | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| 5198 | 30730QLD | Certificate III in National Indigenous Legal Advocacy | Accredited course |
| D426 | SIS20310 | Certificate II in Sport and Recreation | Qualification |