Unit of competency Outline
Date retreived
22/07/2026 1:09 PM AWST
22/07/2026 1:09 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Assist in controlling stocks and supplies
Assist in controlling stocks and supplies
Unit of competency
National Code
BSBMED304B
BSBMED304B
State Code
D0838
D0838
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
26/02/2013
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
26/02/2013
Nominal Hours
20
Description
This unit describes the performance outcomes, skills and knowledge required to provide assistance in stock control processes within a medical environment. This involves assisting in maintaining stock levels, storing stock, stocktaking and disposing of out of date stock.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Determine own role in stock control processes
- 1.1. Determine own role in stock control processes by consulting with manager or supervisor
- 1.2. Access documented procedures for stock control and read for understanding
- 1.3. Seek clarification with relevant personnel of unclear or ambiguous procedures
2. Assist in maintaining stock levels
- 2.1. Monitor stock levels against required levels
- 2.2. Order stock in a timely manner or in accordance with ordering cycles, to ensure continuity of supplies
- 2.3. Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner
- 2.4. Check orders against enterprise documentation and take appropriate actions where any shortfall is identified
- 2.5. Complete and store documentation for maintenance of stock levels
3. Store stock
- 3.1. Unpack stock and check against order for condition and currency
- 3.2. Identify damaged or missing stock and take action to replace it
- 3.3. Store stock according to established storage systems
- 3.4. Identify and store stock requiring specialised storage
- 3.5. Rotate stock to minimise stock reaching expiry or use-by-date
4. Assist in stocktaking
- 4.1. Provide assistance in stocktaking to identify, count, move and locate items
- 4.2. Complete and store stocktaking documentation
- 4.3. Assist with other stocktaking actions as directed
5. Assist in disposal of out of date stock and recalls
- 5.1. Dispose of stock marked for disposal according to legislation and other industry specific or manufacturer requirements and under direction of supervisor
- 5.2. Complete and store required documentation of disposal of out-of-date stock
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Stock control processes may include:
cycles for stocktaking and stock rotation
levels of stock and supplies to be held on premises
security arrangements for stock and supplies
specialised storage conditions for stock and supplies
Actions may include:
contacting the supplier
reporting to supervisor to take action
Specialised storage may include:
refrigeration or keeping in a cool environment
security and special handling for dangerous goods
transferring to specialised containers for storage
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Stock control processes may include:
cycles for stocktaking and stock rotation
levels of stock and supplies to be held on premises
security arrangements for stock and supplies
specialised storage conditions for stock and supplies
Actions may include:
contacting the supplier
reporting to supervisor to take action
Specialised storage may include:
refrigeration or keeping in a cool environment
security and special handling for dangerous goods
transferring to specialised containers for storage
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
documenting three activities relating to maintenance and ordering of stock and supplies, which may include:
stocktaking reports
communicating with suppliers to address shortfalls in orders
stock rotation
disposal of out-of-date stock
knowledge of relevant legislation from all levels of government.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to office equipment and resources
access to workplace records and processes for stock control
access to security arrangements for stock and supplies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of stock orders
analysis of responses to case studies and scenarios
demonstration of techniques
observation of presentations
oral or written questioning to assess knowledge of relevant legislation
observation of performance in role plays
assessment of stored stock and store stocktaking documentation.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other general administration or medical services administration units.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
documenting three activities relating to maintenance and ordering of stock and supplies, which may include:
stocktaking reports
communicating with suppliers to address shortfalls in orders
stock rotation
disposal of out-of-date stock
knowledge of relevant legislation from all levels of government.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to office equipment and resources
access to workplace records and processes for stock control
access to security arrangements for stock and supplies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of stock orders
analysis of responses to case studies and scenarios
demonstration of techniques
observation of presentations
oral or written questioning to assess knowledge of relevant legislation
observation of performance in role plays
assessment of stored stock and store stocktaking documentation.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other general administration or medical services administration units.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C6999 | BSBMED304A | Assist in controlling stocks and supplies | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUM21 | BSBMED304 | Assist in controlling stocks and supplies | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| J343 | BSB31112 | Certificate III in Business Administration (Medical) | Qualification |
| D142 | BSB31107 | Certificate III in Business Administration (Medical) | Qualification |