Unit of competency Outline

Date retreived
22/07/2026 6:08 PM AWST

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Develop a documentation control strategy for an organisation

Develop a documentation control strategy for an organisation

Unit of competency
National Code
MSS405062
State Code
BAJ78
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
22/06/2016
View on TGA
State Implementation and Classification
Approved Date
08/08/2016
Field of Education
080317 - Quality Management
Original Release Date
08/08/2016
Nominal Hours
60
Description
This unit of competency covers the skills and knowledge required to develop and implement a documentation control strategy for an organisation implementing a competitive systems and practices strategy or which is part of the value stream for such an organisation. The documentation control strategy might be needed to comply with AS/NZS ISO 9000:2016 Quality management systems - Fundamentals and vocabulary or other reasons.This unit applies to an individual (who may be a manager, technical specialist or other person) in an organisation who is required to develop and/or improve a system to ensure operations and related supporting documents are controlled in a manner which is appropriate for their use in the organisation.This unit primarily requires the application of problem solving, initiative and enterprise, and planning and organising skills associated with developing effective documentation strategies. This work is done in the context of using computer technology and also requires aspects of self-management and learning to ensure improvement of own performance.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1 Identify and obtain agreement to document management procedures and standards
  • 1.1 Identify an appropriate working group of stakeholders.
  • 1.2 Agree on purpose and scope of document management standards, including interaction with production, maintenance, logistics, sales and marketing systems.
  • 1.3 Identify any relevant external standards, requirements and conventions.
  • 1.4 Agree on document control, tracking, updating and storage processes.
  • 1.5 Prepare document management processes and standards and circulate to relevant stakeholders.
  • 1.6 Negotiate any variations.
2 Determine document style, standards and conventions
  • 2.1 Consider potential document styles.
  • 2.2 Agree on document conventions and layout.
  • 2.3 Agree on standard symbols, abbreviations and similar.
  • 2.4 Produce a style sheet, document model or template, as appropriate.
  • 2.5 Check document style conforms to document management standards.
  • 2.6 Circulate to relevant stakeholders and negotiate any variations.
3 Implement document control strategy
  • 3.1 Develop a document control strategy and procedures, including arrangements for ongoing review of strategy.
  • 3.2 Establish mechanisms to check documents conform to the control strategy.
  • 3.3 Arrange for appropriate staff development.
  • 3.4 Monitor implementation of document control strategy.
  • 3.5 Make improvements to the documentation control strategy, as appropriate.
No information
No information
Replaces
State Code National Code Title Type
WD573 MSS405062A Develop a documentation control strategy for an organisation Unit of competency
Replaced By
State Code National Code Title Type
OAF00 MSS405085 Develop a documentation control strategy for an organisation Unit of competency