Unit of competency Outline

Date retreived
22/07/2026 7:55 PM AWST

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Maintain and organise workplace records

Maintain and organise workplace records

Unit of competency
National Code
MSMSUP309
State Code
AXO07
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
02/06/2016
View on TGA
State Implementation and Classification
Approved Date
08/08/2016
Field of Education
120505 - Work Practices Programmes
Original Release Date
08/08/2016
Nominal Hours
26
Description
This unit of competency covers the skills and knowledge required to maintain workplace records in paper, electronic or other form. Sample products or materials for testing or quality purposes may also form part of the records system.This unit of competency applies to personnel who are required to process records, track location of records, apply security controls and respond to requests for information.Work is governed by established workplace procedures and extent of authority for adjustments and other work activities are defined.This unit of competency applies to an individual working alone or as part of a team or group and working in liaison with other shift team members and the control room operator, as appropriate.This unit of competency applies to all work environments and sectors within the industry.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1 Identify records to be stored
  • 1.1 Classify records to be maintained in relation to customer requirements, quality system or production requirements
  • 1.2 Identify requirements for completion of workplace records in accordance with workplace procedures
  • 1.3 Record and collate information ensuring appropriate information and any samples are included in an appropriate manner
2 Maintain filing arrangements
  • 2.1 Identify organisation system for records
  • 2.2 Categorise and file records following workplace conventions
  • 2.3 Deal with obsolete or non-conforming records following workplace procedures
  • 2.4 Identify problems and take appropriate action
3 Respond to information requests
  • 3.1 Interpret requests for information and prioritise
  • 3.2 Locate and provide information requested within required workplace policies and timeframes
  • 3.3 Collate information as required according to procedures
4 Organise file movements
  • 4.1 Identify files to be relocated
  • 4.2 Confirm logistics of relocation
  • 4.3 Ensure files are relocated as organised
  • 4.4 Complete records of movement and file following workplace procedures
5 Maintain security of workplace records
  • 5.1 Identify security requirements for workplace records
  • 5.2 Maintain security arrangements for files
  • 5.3 Notify (any) security breaches to appropriate personnel
No information
No information
Replaces
State Code National Code Title Type
W8298 MSAPMSUP309A Maintain and organise workplace records Unit of competency