Unit of competency Outline

Date retreived
22/07/2026 7:06 PM AWST

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Determine records requirements to document a function

Determine records requirements to document a function

Unit of competency
National Code
BSBRKG605
State Code
AUH90
TGA Status
Replaced
DTWD Status
Transition (Replaced)
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
091301 - Librarianship And Information Management
Original Release Date
15/09/2015
Nominal Hours
60
Description
This unit describes the skills and knowledge required to determine the structure, content and context of records to document a business function.It applies to individuals who use analytical skills and specialist knowledge of records systems and business areas to support operations of a functional area. The individual may have responsibility for a team or sole responsibility for their work within the business system.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Locate the function in its organisational and regulatory context
  • 1.1 Identify, review and document regulatory framework for a business function
  • 1.2 Establish and document organisation’s accountability requirements for the function
  • 1.3 Establish business processes associated with the function from existing documentation
2. Review existing recordkeeping practices for the function
  • 2.1 Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements
  • 2.2 Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history
  • 2.3 Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records
  • 2.4 Analyse review findings to identify existing and new elements required in the records and document these
3. Document the function’s record requirements
  • 3.1 Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage
  • 3.2 Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system
  • 3.3 Document criteria for identifying business transactions and procedures for applying the criteria
  • 3.4 Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records
  • 3.5 Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles
  • 3.6 Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users
No information
No information
Replaces
State Code National Code Title Type
D0991 BSBRKG605B Determine records requirements to document a function Unit of competency
Replaced By
State Code National Code Title Type
OCF99 BSBINS513 Contribute to records management framework Unit of competency
State Code National Code Title Type
AVT9 BSB60815 Advanced Diploma of Recordkeeping Qualification