Unit of competency Outline

Date retreived
24/07/2026 1:44 AM AWST

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Coorindate team or group administration

Coorindate team or group administration

Unit of competency
National Code
SISSSPA506A
State Code
D5594
TGA Status
Deleted
DTWD Status
Approved
Current Release Number
2.00
Current Release Date
28/11/2011
View on TGA
State Implementation and Classification
Approved Date
15/10/2014
Field of Education
080399 - Business And Management, N.e.c.
Original Release Date
15/10/2014
Nominal Hours
30
Description
This unit describes the performance outcomes, skills and knowledge to develop and implement strategies to coordinate the administration of teams or groups within a club or organisation including assessing and securing resources, developing and implementing team or club budgets and determining and communicating the roles and responsibilities of club or organisational personnel.
Notes
Elements and Performance Criteria
1. Manage resource requirements.
  • 1.1. Assess the resource requirements for each team or group in consultation with appropriate club or organisational personnel.
  • 1.2. Develop and document a resource management plan according to organisational policies and procedures.
  • 1.3. Communicate information about resource management plan to all relevant club or organisational personnel.
  • 1.4. Assess existing resources for their suitability and condition.
  • 1.5. Acquire new resources as required according to resource management plan and organisational policies and procedures.
  • 1.6. Develop and monitor implementation of maintenance plan for resources according to the specifications of the resource management plan.
2. Prepare and manage a club budget
  • 2.1. Identify financial objectives for the club or organisation in consultation with appropriate club or organisational personnel.
  • 2.2. Identify and document financial requirements for team activities according to organisational policies and procedures.
  • 2.3. Develop and monitor implementation of plans to secure income through fundraising activities according to relevant legislation and organisational policies and procedures.
  • 2.4. Prepare and document a budget according to the financial requirements identified.
  • 2.5. Document and monitor all items of income and expenditure according to the budget and organisational policies and procedures.
3. Identify and implement organisational responsibilities.
  • 3.1. Identify and document roles and responsibilities of club or organisational personnel in relation to the activity, club or organisation.
  • 3.2. Identify personnel to undertake identified roles and responsibilities according to organisational policies and procedures.
  • 3.3. Develop and implement organisational structures and processes to enable personnel to implement identified roles and responsibilities.
  • 3.4. Develop and implement communication systems to meet the requirements of the activity, club or organisation.
  • 3.5. Prepare and document a plan for contingencies according to organisational policies and procedures.
4. Evaluate organisational structures and processes.
  • 4.1. Develop and implement evaluation methods according to the requirements of the activity, club or organisation.
  • 4.2. Evaluate organisational structures and processes to ascertain their effectiveness in meeting the needs and requirements of the activity, club or organisation.
  • 4.3. Document evaluation results and seek feedback from appropriate club or organisational personnel.
  • 4.4. Make recommendations based on documented evaluation outcomes and feedback and make modifications where necessary.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Resource requirements may include:
equipment
clothing
team vehicle
staffing.
Club or organisational personnel may include:
administrators
club members
parents
qualified officials
volunteers.
Resource management plan may include:
projected expenditure
revenue
acquisition of new resources
care and maintenance specifications.
Organisational policies and procedures may include:
risk management
resource management
fundraising
financial accountability
personal records management
privacy.
Relevant legislation may include:
fundraising
privacy
taxation.
Budget may include:
income
expenditure.
Roles and responsibilities may include:
resource management
finance
personnel management
coaching
administration.
Organisational structures and processes may include:
individuals with specific responsibilities
sub-committees
portfolio groups
reporting channels.
Communication systems may include:
newsletters
meetings
address lists
annual report
press statements.
Contingencies may include:
financial difficulties
personnel changes
legal infringements
illness
malpractice.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
consults with all relevant personnel to establish activity, club or organisational administrative requirements and plans, manages and evaluates a resource management plan which also identifies opportunities to generate additional income
develops club systems and processes to lead effective club or organisational administration and monitors and evaluates their implementation to determine their effectiveness
develops a communication system appropriate to the information needs of the club or organisation through which to convey information about group or club activities and commitments
applies contingency management techniques to deal with a range of problems and issues that may impact on club or organisation activities.
Context of and specific resources for assessment
Assessment must ensure participation in interactions with club or organisation personnel that involve the provision of information and the coordination of multiple team administrative tasks which are of sufficient breadth and complexity to demonstrate consistency of performance.
Assessment must also ensure access to:
club or organisational personnel to enable consultation
sources of information about requirements of specific activities, including financial objectives for the club or organisation in relation to administration aspects
current organisational policies and procedures and relevant legislation that impact on the effective administration of club or organisation sport activities.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of interactions with club personnel to provide information about team administrative activities
observation of planning, implementation and monitoring of group administrative activities
oral or written questioning on organisational policies and procedures that impact on team administration
portfolio containing evidence of a documented resource management plan and budget
third-party reports from a supervisor detailing work performance.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
SISSSPA505A Coordinate team or group management.
No information