Unit of competency Outline

Date retreived
23/07/2026 1:31 PM AWST

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Participate in archiving activities

Participate in archiving activities

Unit of competency
National Code
BSBINS515
State Code
OCF17
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
19/10/2020
View on TGA
State Implementation and Classification
Approved Date
16/03/2021
Field of Education
091301 - Librarianship And Information Management
Original Release Date
16/03/2021
Nominal Hours
55
Description
This unit describes the skills and knowledge required to participate in analysis of archiving requirements, surveying, arranging, and describing collections and storing and using archives.The unit applies to individuals involved in archiving roles in an organisation with archiving requirements, working autonomously but in consultation with other colleagues and wider stakeholders.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Select and acquire archival material
  • 1.1 Analyse organisation’s functions and requirement for archiving according to legislation, regulations and organisational policies and procedures
  • 1.2 Identify materials required for archiving according to analysis
  • 1.3 Consult with relevant stakeholders and identify research value and access requirements
  • 1.4 Collect relevant materials
2. Control the collection
  • 2.1 Survey the received material
  • 2.2 Describe and document context, size, scope and format of collected materials
  • 2.3 Document access restrictions and requirements according to legislation, regulations and organisational policies and procedures
  • 2.4 Allocate appropriate storage for the material
3. Arrange and describe collection
  • 3.1 Identify original order and arrangement of materials
  • 3.2 Sort and arrange material into original order, where required
  • 3.3 Identify relevant standards applicable to collection
  • 3.4 Describe materials in collection management system
  • 3.5 Create and document series and sub series and list items according to relevant standards and organisational policies and procedures
  • 3.6 Develop finding aid for archival material according to relevant standards and organisational policies and procedures
4. Store archives
  • 4.1 Determine whether archives are to be stored in an organisation or external facility
  • 4.2 Ensure facility provisions and characteristics are adequate and of archival standard and that security procedures are in place and implemented
5. Use archives
  • 5.1 Identify methods to provide access to the collection
  • 5.2 Develop procedures for identifying, requesting and returning archives from and to storage
  • 5.3 Ensure records are searchable and retrievable
  • 5.4 Provide a suitable secure environment in which archives may be examined according to established procedures
  • 5.5 Ensure that archives are in secure custody at all times
  • 5.6 Ensure access restrictions are applied when archival material is provided to users
6. Participate in preservation activities
  • 6.1 Use elements of preservation practices and conservation treatments for physical part of the collection
  • 6.2 Describe steps in planning for disasters, and implement steps, where required
  • 6.3 Identify and use key concepts and steps in digital preservation
  • 6.4 Prepare and implement preservation plans for format types and or systems
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State Code National Code Title Type
BFT3 BSB50120 Diploma of Business Qualification
BFS8 BSB50520 Diploma of Library and Information Services Qualification