Unit of competency Outline

Date retreived
23/07/2026 11:07 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Manage digital files

Manage digital files

Unit of competency
National Code
ICPPR389A
State Code
D3186
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
05/07/2010
View on TGA
State Implementation and Classification
Approved Date
09/08/2012
Field of Education
030103 - Printing
Original Release Date
09/08/2012
Nominal Hours
35
Description
This unit describes the performance outcomes, skills and knowledge required to store and retrieve electronic files for efficient access.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Save digital files
  • 1.1. A logical digital file system of folders and sub-folders is created and file is named using enterprise format
  • 1.2. File is saved using appropriate format into digital file system
  • 1.3. Version control is used to ensure the most recent file can be accessed
2. Retrieve and manage digital files
  • 2.1. Required files are retrieved and opened from digital file system
  • 2.2. Computer search functions are used to find incorrectly stored files
  • 2.3. File is sent to required location and any naming errors are amended
3. Archive digital files
  • 3.1. Archive system is created according to enterprise protocols
  • 3.2. Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event
  • 3.3. Files are retrieved from archive system
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
File system may include:
disk
database
flash
transactional
network or shared disk file system.
Appropriate format may include:
Adobe InDesign
Adobe Photoshop
Adobe Illustrator
tagged image file format (TIFF)
PDF
postscript (PS)
ZIP
encapsulated postscript (EPS).
Version control include:
automated versioning functions or manual techniques, such as naming conventions or folder structure.
Archive system may include:
large storage hard drives
DVDs
BlueRay or online storage solutions.
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
store, retrieve and archive various file types
find and use information relevant to the task from a variety of information sources.

Context of and specific resources for assessment
Assessment must ensure:
that conditions are typical ambient conditions found in the workplace
access to relevant facilities, equipment and materials used for digital file management, such as high-end computers, network hard drives, external hard drives, DVDs and BlueRay discs
use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence
third party workplace reports of on-the-job performance by the candidate
practical demonstration by the candidate storing and retrieving electronic files.

Guidance information for assessment
Holistic assessment with other digital production units relevant to the workplace and job role is recommended, such as:
ICPPR385A Apply software applications to digital production.

For valid and reliable assessment of this unit, evidence should be gathered over a period of time through a range of methods for assessment to indicate consistent performance.
Replaced By
State Code National Code Title Type
AUP13 ICPPRN389 Manage digital files Unit of competency