Unit of competency Outline
Date retreived
22/07/2026 9:46 PM AWST
22/07/2026 9:46 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Participate in the management of the OHS information and data systems
Participate in the management of the OHS information and data systems
Unit of competency
National Code
BSBOHS502B
BSBOHS502B
State Code
D0904
D0904
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
31/07/2014
Field of Education
061301 - Occupational Health And Safety
Original Release Date
31/07/2014
Nominal Hours
50
Description
This unit describes the performance outcomes, skills and knowledge required to participate in the provision of information and performance data necessary to inform management and other stakeholders of occupational health and safety (OHS) issues and to measure and evaluate the management of OHS.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Access sources of OHS information and data
- 1.1. Identify, access and regularly review relevant sources of OHS information and data
- 1.2. Critically evaluate information and data to ensure its accuracy, currency and relevance
- 1.3. Determine appropriate formats for information, and data storage and retrieval
2. Assist in the application of policies and procedures for collection of workplace information, data and records
- 2.1. Inform managers and key personnel of legal requirements for information and data collection, and record keeping
- 2.2. Keep OHS records using appropriate tools
- 2.3. Collect workplace information and data according to established procedures
- 2.4. Regularly review procedures for information and data collection, record keeping, amendments to legislation, and distribution of records to ensure their usability and relevance
3. Assist in maintaining information and data management systems that enable retrieval and distribution of OHS information and data
- 3.1. Make recommendations for storage of OHS information and data in a manner that makes it accessible to stakeholders and key personnel
- 3.2. Accurately enter and ethically store OHS information and data records
- 3.3. Identify purposes and appropriate uses of OHS information and data for meaningful outcomes
- 3.4. Accurately meet legislated reporting requirements to external bodies within time limits
- 3.5. Regularly assess training needs relevant to the management of the information and data system for appropriate personnel and action as appropriate
- 3.6. Regularly evaluate information and data management systems to ensure ease of use and relevance to the OHS needs of the organisation
4. Participate in the analysis of information and data to identify trends and actions for prevention
- 4.1. Evaluate information and data collected for validity and reliability
- 4.2. Identify analytical techniques appropriate for evaluation of OHS performance (including positive performance indicators [PPIs]) and identification of areas for improvement
- 4.3. Apply analytical techniques appropriately and accurately
- 4.4. Regularly review OHS information and data analysis processes in consultation with stakeholders, to ensure organisational and legislative requirements
5. Communicate OHS information and results of data analysis to stakeholders and external bodies
- 5.1. Appropriately format outcomes of information and data analysis taking account of the target audience
- 5.2. Disseminate OHS information and data to managers, key personnel and stakeholders taking account of legal and ethical requirements
- 5.3. Communicate OHS information and data objectively and seek feedback
- 5.4. Make recommendations for improvement in prevention strategies based upon information access and data analysis
6. Communicate the effectiveness of OHS information and data systems through monitoring and evaluation
- 6.1. Regularly review the effectiveness of the OHS information and data systems
- 6.2. Determine frequency, method and scope of review in consultation with stakeholders
- 6.3. Ensure stakeholders have input to review
- 6.4. Identify areas for improvement in the OHS information and data systems and make recommendations for improvement
- 6.5. Communicate improvement strategies arising from the review to appropriate levels of authority through planning, documentation and implementation
external sources such as:
Australian and industry standards
Australian Bureau of Statistics (ABS)
Australian Safety and Compensation Council
internet, journals, magazines
manufacturers' manuals and specifications
OHS authorities
OHS legislation and codes of practice
OHS professional bodies
research literature
technical information and data
unions and industry bodies
internal sources such as:
employee information papers, brochures, notes, newsletters
job and work system analysis (JSAs)
manufacturers' manuals
material safety data sheets MSDSs and registers
OHS policies and procedures
OHS reports including, workplace inspections, hazard and incident reports, technical reports, consultations and observations
organisational data such as insurance records, incident investigation, enforcement notices and actions, workers compensation data, OHS performance indicators, audits
risk assessments (past and present)
safety handbooks
work instructions
electronic or paper-based
intranet or CD-ROM
recognised records and data management systems
managers from other areas
people involved in OHS decision making or who are affected by OHS decisions
legislation, regulations and standards governing:
privacy and confidentiality of personal records
records for monitoring and exposure to specific hazards
reporting of incidents
workers compensation
workplace equity
electronic systems
graphical representations
handbooks
paper-based systems
performance monitoring charts and checklists
registers
contract and tender documentation
formal and/or informal procedures
legislation and codes of practice
manufacturers' recommendations, and maintenance and servicing schedules
OHS management systems
organisational policies and procedures including accident and incident recording system
recognised industry standards
relevant workers compensation processes
employees
health and safety, and other employee representatives
management
OHS committees
supervisors
commercial in confidence information as appropriate
confidentiality
ensuring access to personal records, within legislative requirements
privacy, as appropriate
serious injury and serious incident reporting to OHS authorities
data relating to implementation of OHS plans and processes
hazard registers
incident data including injury and disease
job safety analyses
MSDSs and registers
OHS performance indicators
OHS policies and procedures
risk assessments
basic statistical tests such as means, standard deviation and percentage change
internal stakeholders, including:
board/committee of management
contractors
employees and their families
managers
OHS committees
supervisors
visitors and others on site
external stakeholders, including:
customers, shareholders, local community (directly or via the media)
insurance agencies
OHS regulators
other relevant statutory bodies
representatives of special interest groups and agencies
Australian and industry standards
Australian Bureau of Statistics (ABS)
Australian Safety and Compensation Council
internet, journals, magazines
manufacturers' manuals and specifications
OHS authorities
OHS legislation and codes of practice
OHS professional bodies
research literature
technical information and data
unions and industry bodies
internal sources such as:
employee information papers, brochures, notes, newsletters
job and work system analysis (JSAs)
manufacturers' manuals
material safety data sheets MSDSs and registers
OHS policies and procedures
OHS reports including, workplace inspections, hazard and incident reports, technical reports, consultations and observations
organisational data such as insurance records, incident investigation, enforcement notices and actions, workers compensation data, OHS performance indicators, audits
risk assessments (past and present)
safety handbooks
work instructions
electronic or paper-based
intranet or CD-ROM
recognised records and data management systems
managers from other areas
people involved in OHS decision making or who are affected by OHS decisions
legislation, regulations and standards governing:
privacy and confidentiality of personal records
records for monitoring and exposure to specific hazards
reporting of incidents
workers compensation
workplace equity
electronic systems
graphical representations
handbooks
paper-based systems
performance monitoring charts and checklists
registers
contract and tender documentation
formal and/or informal procedures
legislation and codes of practice
manufacturers' recommendations, and maintenance and servicing schedules
OHS management systems
organisational policies and procedures including accident and incident recording system
recognised industry standards
relevant workers compensation processes
employees
health and safety, and other employee representatives
management
OHS committees
supervisors
commercial in confidence information as appropriate
confidentiality
ensuring access to personal records, within legislative requirements
privacy, as appropriate
serious injury and serious incident reporting to OHS authorities
data relating to implementation of OHS plans and processes
hazard registers
incident data including injury and disease
job safety analyses
MSDSs and registers
OHS performance indicators
OHS policies and procedures
risk assessments
basic statistical tests such as means, standard deviation and percentage change
internal stakeholders, including:
board/committee of management
contractors
employees and their families
managers
OHS committees
supervisors
visitors and others on site
external stakeholders, including:
customers, shareholders, local community (directly or via the media)
insurance agencies
OHS regulators
other relevant statutory bodies
representatives of special interest groups and agencies
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
participation in the implementation of OHS information and data systems within an organisation or business unit
knowledge of relevant legislation (acts, regulations, codes of practice, associated standards and guidance material).
Context of and specific resources for assessment
Assessment must ensure:
access to workplace documentation, reports and sample software for OHS information and data collation and analysis
access to relevant legislation, standards and guidelines.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
analysis of responses to case studies and scenarios
assessment of written reports on the effectiveness of OHS information and data systems
demonstration of techniques used to manage OHS information and data systems
direct questioning combined with review of portfolios of evidence and third party reports of on-the-job performance by the candidate
observation of performance in role plays
observation of presentations
oral or written questioning to assess knowledge of methods of collecting reliable information and data, commonly encountered problems in collection and strategies for overcoming such problems
review of OHS records
evaluation of information and data collected
review of communication of OHS information and data
evaluation of recommendations for improvement in prevention strategies.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other OHS units.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
participation in the implementation of OHS information and data systems within an organisation or business unit
knowledge of relevant legislation (acts, regulations, codes of practice, associated standards and guidance material).
Context of and specific resources for assessment
Assessment must ensure:
access to workplace documentation, reports and sample software for OHS information and data collation and analysis
access to relevant legislation, standards and guidelines.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
analysis of responses to case studies and scenarios
assessment of written reports on the effectiveness of OHS information and data systems
demonstration of techniques used to manage OHS information and data systems
direct questioning combined with review of portfolios of evidence and third party reports of on-the-job performance by the candidate
observation of performance in role plays
observation of presentations
oral or written questioning to assess knowledge of methods of collecting reliable information and data, commonly encountered problems in collection and strategies for overcoming such problems
review of OHS records
evaluation of information and data collected
review of communication of OHS information and data
evaluation of recommendations for improvement in prevention strategies.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other OHS units.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C7796 | BSBOHS502A | Participate in the management of the OHS information and data systems | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| WE739 | BSBWHS507A | Contribute to managing WHS information systems | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| D725 | FNS51811 | Diploma of Financial Services | Qualification |
| D728 | FNS60811 | Advanced Diploma of Integrated Risk Management | Qualification |
| D721 | FNS50811 | Diploma of Integrated Risk Management | Qualification |
| D175 | BSB51307 | Diploma of Occupational Health and Safety | Qualification |
| J151 | SIR50112 | Diploma of Retail Management | Qualification |