Unit of competency Outline
Date retreived
22/07/2026 4:12 AM AWST
22/07/2026 4:12 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Undertake disposal
Undertake disposal
Unit of competency
National Code
BSBRKG302B
BSBRKG302B
State Code
D0977
D0977
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
26/09/2008
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
26/09/2008
Nominal Hours
25
Description
This unit describes the performance outcomes, skills and knowledge required to identify which records are subject to a disposal program, and to safely and securely transfer or dispose of the records.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Conduct a records survey
- 1.1. Inform users of the business or records system, about the records survey to be conducted, encouraging cooperation and input in identifying and assessing records and formats for disposal
- 1.2. Gather required data about records in accordance with the predetermined methodology and user requirements
- 1.3. Assess records to determine disposal status
- 1.4. Present findings of survey to inform users of proposed disposal processes and requirements
- 1.5. Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods
2. Undertake disposal actions
- 2.1. Seek approval from appropriate individual/body for disposal actions
- 2.2. Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures
- 2.3. Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements
- 2.4. Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy
- 2.5. Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules
3. Maintain control of records
- 3.1. Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records
- 3.2. Prepare records for transfer for movement in accordance with storage medium requirements
- 3.3. Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient
- 3.4. Document transit locations for records to be moved in the location control system, where applicable
- 3.5. Maintain identifying documentation for destroyed records as part of organisational records where appropriate
4. Transfer records
- 4.1. Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements
- 4.2. Document relocation of records in the location control system and other systems, in accordance with organisational procedures
- 4.3. Complete and document the movement of records in accordance with the organisational procedures
- 4.4. Obtain proof of receipt and forward to appropriate authority where it is required
5. Destroy records
- 5.1. Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements
- 5.2. Document destruction of records in the location control system and other systems, in accordance with organisational procedures
- 5.3. Complete and document destruction of records in accordance with legal requirements and organisational procedures
- 5.4. Destroy records under secure conditions
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Informing users may include:
access to staff meetings
email
legal or regulatory requirement
minute or memorandum
noticeboards
organisation-wide publications
personal visit
phone call
Users may include:
action officer
external organisation
manager of an operational area or section
more experienced colleague or someone familiar with the area
supervisor
Business or records systems may include:
archival control systems
business systems
cash register-based systems
characteristics relating to:
aggregations
context
entities
metadata
current business or records systems
electronic records and document management system (ERDMS )
informal
paper-based accumulation and card systems
PC-based accounting systems, employee and tax records systems
proprietary recordkeeping package
storage facilities systems
Records may include:
different stages of use:
active
archival
digital:
remote drives
servers
CDs
DVDs
imaging systems
PC-based applications
mainframe
physical:
audio-visual or multimedia
graphic
microform
paper-based (acid free or multiple copies
variety of sources:
already in the custody of the organisation
in the process of being transferred between organisations
Records survey may be undertaken to:
add to corporate memory
analyse functions of authorities
aid disaster recovery and critical records planning
identify discovery order
respond to Freedom of Information request
gather general statistics
identify records regularly required for transfer
locate time expired records
prepare retention and disposal schedules
respond to a requirement for repository or storage planning
review a variety of business or records systems
transfer or destroy records
respond to a user satisfaction survey
Identifying and assessing records may include:
applying criteria for vital records, to which specific criteria apply, or which document:
legal liabilities
ownership rights or entitlements
policy records/precedent decisions
rights or entitlements of individuals
consulting identifying documentation found in:
databases
lists
notes about the records
proforma
consulting retention and disposal schedules which may be:
continuing
functional
general
multiple
one-time
single
environmental context - business environments, community expectations, governance frameworks, legislative and regulatory mandates or relevant recordkeeping principles and standards
identifying:
access restrictions
any extenuating impediments to the destruction
how information is likely to be presented and manipulated
how information is to be retrieved
how many people will need to retrieve the information
what information is needed
Formats may include:
audio-visual or multimedia formats
electronic
graphic
mainframe
microform
paper-based (acid free or multiple copies)
PC-based applications
Data about records may include:
documentation relating to:
authenticity
integrity
reliability
social or business activities
useability
record's:
arrangement
condition
creator
date range
format
frequency of use
function
location
owner
quantity
series title
whether or not data has been captured into a business or records system
whether or not there is a retention and disposal schedule
Disposal status may include:
disposal actions
records requiring sentencing or review
records requiring appraisal (where no disposal authority exists)
Approval may include permission for transfer of archival records from:
archival authority
own organisation
receiving organisation
Disposal may be:
outsourced
undertaken by movement, permanent transfer, loan or destruction
undertaken by the organisation
Storing records may include:
digital:
remote drives
servers
CDs
imaging systems
physical:
centralised or decentralised
commercial storage service or government repository
in-house or outsourced
microform
offline or off-site
Transfer may include:
copying or downloading from one medium to another
flagging electronic records for offline storage
migrating from one database to another
movement between organisations
placing paper, microform, audio-visual or multimedia records into boxes
Identifying documentation may include:
recording old and new unique identifiers found in:
business or record system
records themselves
documentation accompanying the records
preparing records of transfer which include:
approving officer
dates
destination
locations
method to be used
originating organisation
range of record unique identifiers
titles
who undertook the transfer
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Informing users may include:
access to staff meetings
legal or regulatory requirement
minute or memorandum
noticeboards
organisation-wide publications
personal visit
phone call
Users may include:
action officer
external organisation
manager of an operational area or section
more experienced colleague or someone familiar with the area
supervisor
Business or records systems may include:
archival control systems
business systems
cash register-based systems
characteristics relating to:
aggregations
context
entities
metadata
current business or records systems
electronic records and document management system (ERDMS )
informal
paper-based accumulation and card systems
PC-based accounting systems, employee and tax records systems
proprietary recordkeeping package
storage facilities systems
Records may include:
different stages of use:
active
archival
digital:
remote drives
servers
CDs
DVDs
imaging systems
PC-based applications
mainframe
physical:
audio-visual or multimedia
graphic
microform
paper-based (acid free or multiple copies
variety of sources:
already in the custody of the organisation
in the process of being transferred between organisations
Records survey may be undertaken to:
add to corporate memory
analyse functions of authorities
aid disaster recovery and critical records planning
identify discovery order
respond to Freedom of Information request
gather general statistics
identify records regularly required for transfer
locate time expired records
prepare retention and disposal schedules
respond to a requirement for repository or storage planning
review a variety of business or records systems
transfer or destroy records
respond to a user satisfaction survey
Identifying and assessing records may include:
applying criteria for vital records, to which specific criteria apply, or which document:
legal liabilities
ownership rights or entitlements
policy records/precedent decisions
rights or entitlements of individuals
consulting identifying documentation found in:
databases
lists
notes about the records
proforma
consulting retention and disposal schedules which may be:
continuing
functional
general
multiple
one-time
single
environmental context - business environments, community expectations, governance frameworks, legislative and regulatory mandates or relevant recordkeeping principles and standards
identifying:
access restrictions
any extenuating impediments to the destruction
how information is likely to be presented and manipulated
how information is to be retrieved
how many people will need to retrieve the information
what information is needed
Formats may include:
audio-visual or multimedia formats
electronic
graphic
mainframe
microform
paper-based (acid free or multiple copies)
PC-based applications
Data about records may include:
documentation relating to:
authenticity
integrity
reliability
social or business activities
useability
record's:
arrangement
condition
creator
date range
format
frequency of use
function
location
owner
quantity
series title
whether or not data has been captured into a business or records system
whether or not there is a retention and disposal schedule
Disposal status may include:
disposal actions
records requiring sentencing or review
records requiring appraisal (where no disposal authority exists)
Approval may include permission for transfer of archival records from:
archival authority
own organisation
receiving organisation
Disposal may be:
outsourced
undertaken by movement, permanent transfer, loan or destruction
undertaken by the organisation
Storing records may include:
digital:
remote drives
servers
CDs
imaging systems
physical:
centralised or decentralised
commercial storage service or government repository
in-house or outsourced
microform
offline or off-site
Transfer may include:
copying or downloading from one medium to another
flagging electronic records for offline storage
migrating from one database to another
movement between organisations
placing paper, microform, audio-visual or multimedia records into boxes
Identifying documentation may include:
recording old and new unique identifiers found in:
business or record system
records themselves
documentation accompanying the records
preparing records of transfer which include:
approving officer
dates
destination
locations
method to be used
originating organisation
range of record unique identifiers
titles
who undertook the transfer
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
assessing records to identify disposal status
recording and controlling processes as part of a disposal program
knowledge of relevant legislation, regulations, standards.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated work environment
access to office equipment and resources
access to examples of records, recordkeeping systems and policies
access to workplace reference materials such as procedural manuals and company policies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
analysis of responses to case studies and scenarios
demonstration of techniques
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of authenticated documents from the workplace or training environment
oral or written questioning to assess knowledge of general principles and processes of recordkeeping systems.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
assessing records to identify disposal status
recording and controlling processes as part of a disposal program
knowledge of relevant legislation, regulations, standards.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated work environment
access to office equipment and resources
access to examples of records, recordkeeping systems and policies
access to workplace reference materials such as procedural manuals and company policies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
analysis of responses to case studies and scenarios
demonstration of techniques
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of authenticated documents from the workplace or training environment
oral or written questioning to assess knowledge of general principles and processes of recordkeeping systems.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C3789 | BSBRKG302A | Undertake disposal | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUH40 | BSBRKG302 | Undertake disposal | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| J276 | PSP30112 | Certificate III in Government | Qualification |
| C767 | PSP30104 | Certificate III in Government | Qualification |
| D695 | CUL30111 | Certificate III in Information and Cultural Services | Qualification |
| AC552 | BSBSS00012 | Key Recordkeeping Skill Set | Skill set |
| D139 | BSB30807 | Certificate III in Recordkeeping | Qualification |