Unit of competency Outline

Date retreived
22/07/2026 6:09 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Undertake disposal

Undertake disposal

Unit of competency
National Code
BSBRKG302
State Code
AUH40
TGA Status
Replaced
DTWD Status
Transition (Replaced)
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
15/09/2015
Nominal Hours
25
Description
This unit describes the skills and knowledge required to identify which records are subject to a disposal program, and to safely and securely transfer or dispose of the records.It applies to individuals who follow guidelines and processes to assist them to make judgements on the status and classification of records. They work under supervision or in consultation with more senior staff to support effective recordkeeping and governance practices across the organisation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Conduct a records survey
  • 1.1 Plan a records survey to identify records and formats for disposal
  • 1.2 Inform users of the business or records system of the need for their participation to identify and assess records and formats for disposal
  • 1.3 Gather required data about records in accordance with the predetermined methodology and user requirements
  • 1.4 Assess records to determine disposal status
  • 1.5 Present findings of survey to inform users of proposed disposal processes and requirements
  • 1.6 Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods
2. Undertake disposal actions
  • 2.1 Seek approval from appropriate individual/body for disposal actions
  • 2.2 Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures
  • 2.3 Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements
  • 2.4 Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy
  • 2.5 Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules
3. Maintain control of records
  • 3.1 Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records
  • 3.2 Prepare records for transfer in accordance with storage medium requirements
  • 3.3 Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient
  • 3.4 Document transit locations for records to be moved in the location control system, where applicable
  • 3.5 Maintain identifying documentation for destroyed records as part of organisation records where appropriate
4. Transfer records
  • 4.1 Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements
  • 4.2 Document relocation of records in the location control system and other systems, in accordance with organisational procedures
  • 4.3 Complete and document the movement of records in accordance with the organisational procedures
  • 4.4 Obtain proof of receipt and forward to appropriate authority where it is required
5. Destroy records
  • 5.1 Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements
  • 5.2 Document destruction of records in the location control system and other systems, in accordance with organisational procedures
  • 5.3 Complete and document destruction of records in accordance with legal requirements and organisational procedures
  • 5.4 Destroy records under secure conditions
No information
No information
Replaces
State Code National Code Title Type
D0977 BSBRKG302B Undertake disposal Unit of competency
Replaced By
State Code National Code Title Type
OCE47 BSBINS308 Control records Unit of competency