Unit of competency Outline

Date retreived
22/07/2026 8:16 AM AWST

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Control records

Control records

Unit of competency
National Code
BSBINS308
State Code
OCE47
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
19/10/2020
View on TGA
State Implementation and Classification
Approved Date
16/03/2021
Field of Education
091301 - Librarianship And Information Management
Original Release Date
16/03/2021
Nominal Hours
35
Description
This unit describes the skills and knowledge required to classify, register, and track records and information about records within an information management system.The unit applies to individuals who follow guidelines and processes to make judgements on record status and classification. They work under supervision or in consultation with senior staff to support effective information management and governance practices across the organisation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Identify records for capture
  • 1.1 Categorise incoming information into published and unpublished information and identify records, metadata and formats for capture
  • 1.2 Identify information, format and metadata that requires capture
  • 1.3 Circulate material which does not need to be registered or captured
2. Classify records
  • 2.1 Match identified record to organisation’s classification scheme
  • 2.2 Select full classification and sentencing of records according to the system’s rules and organisational procedures
  • 2.3 Relate and reference classified or sentenced records to other records in information management systems
  • 2.4 Select indexing points and terms for records in accordance with system’s rules and organisational procedures
3. Register records
  • 3.1 Select and record unique identifiers for records in accordance with information management system’s rules and procedures, where required
  • 3.2 Register records into information management systems
  • 3.3 Document and distribute records to relevant locations or stakeholders according to special handling requirements of the record format
4. Track records
  • 4.1 Determine unique identifiers of records requested
  • 4.2 Collect storage location, history and information of records from information management systems
  • 4.3 Complete all record transactions according to organisational policies and procedures
  • 4.4 Complete and collect relevant documentation and reports
5. Audit records
  • 5.1 Locate records according to relevant stakeholders’ instructions and requirements
  • 5.2 Audit records against predetermined criteria in accordance with organisational procedures and quality program
  • 5.3 Document and report any discrepancies
No information
No information
Replaces
State Code National Code Title Type
AUK99 BSBRKG301 Control records Unit of competency
AWG19 BSBLIB302 Develop and apply knowledge of archives Unit of competency
AUH40 BSBRKG302 Undertake disposal Unit of competency