Unit of competency Outline

Date retreived
22/07/2026 8:18 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Complete routine administrative tasks

Complete routine administrative tasks

Unit of competency
National Code
TLIL2008A
State Code
D5194
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
07/03/2011
State Implementation and Classification
Approved Date
05/11/2014
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
05/11/2014
Nominal Hours
10
Description
This unit involves the skills and knowledge required to complete routine administrative activities in a transport, warehousing, distribution and/or storage workplace, including receiving and distributing incoming mail, receiving and despatching outgoing mail, filing documents, and receiving and relaying written and oral messages. Licensing, legislative, regulatory or certification requirements are applicable to this unit.
Notes
Elements and Performance Criteria
1Receive and distribute incoming mail
  • 1.1 Incoming mail is checked and registered to ensure accuracy of records
  • 1.2 Urgent and confidential mail is identified and distributed to the addressee promptly
  • 1.3 Mail is sorted and despatched to nominated person/location
  • 1.4 Damaged, suspicious or missing items are recorded and where necessary reported in accordance with workplace procedures
2Receive and despatch outgoing mail
  • 2.1 Outgoing mail is collected from required sections of the organisation, checked and sorted to ensure all items are correctly prepared for despatch
  • 2.2 Mail items are collated, recorded in the register (where applicable) and correctly despatched to meet designated timelines
3File documents
  • 3.1 Documents are classified, sorted and filed in accordance with workplace procedures
  • 3.2 Classification uncertainties are referred to other personnel in accordance with workplace procedures
  • 3.3 Documents are identified and retrieved
  • 3.4 Specified files/records are located within designated timelines
  • 3.5 Located files are extracted from system and despatched to the nominated person
  • 3.6 Security and confidentiality procedures are followed
4Receive and relay written and oral messages
  • 4.1 Messages are received and accurately recorded
  • 4.2 Areas of uncertainty are clarified with conveyor of the message
  • 4.3 Messages are relayed to the nominated person within designated timelines
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.
Operations may be conducted:
in a range of work environments and weather conditions
by day or night
Customers may be:
internal or external
Mail items may include:
company procedures
bulk quantities
single items
letters
facsimiles
emails
Receival and despatch processes for internal and external mail/documents/messages follow:
workplace processes and procedures
Requirements for work may include:
workplace procedures
site restrictions and procedures
use of safety and personal protective equipment
communications equipment
hours of operations
security procedures
relevant regulations
Consultative processes may involve:
potential customers and existing clients
other employees and supervisors
management
union representatives
industrial relations, Occupational Health and Safety specialists
other professional or technical staff
Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:
company procedures
enterprise procedures
organisational procedures
established procedures
Communication in the work area may include:
fixed phone
mobile phone
fax
email
internet
radio
oral, aural or signed communications
Depending on workplace context, personal protective equipment may include:
gloves
safety headwear and footwear
sunglasses and UV protection
two-way radios
high visibility clothing
Information documents may include:
workplace procedures and policies for the completion of routine administrative tasks associated with courier and delivery operations
operations manuals
job specifications
induction documentation
competency standards and training materials
manufacturers clients specifications, instructions and labelling advice including material safety data sheets
Dangerous Goods Code, Explosives Code, HAZCHEM codes and other regulations pertaining to the delivery of mail courier items
supplier and/or client instructions
international transport regulations, codes and procedures
Australian and international standards, criteria and certification requirements
award, enterprise bargaining agreement, other industrial arrangements
quality assurance procedures
emergency procedures
Applicable regulations and legislation may include:
state/territory roads and traffic authority road rule and licence requirements
Australian Dangerous Goods Code, Explosives Code, HAZCHEM codes, and other relevant regulations pertaining to the delivery of mail courier operations
relevant Australian and international standards, criteria and certification requirements
relevant state/territory environmental protection legislation
relevant state/territory OH&S legislation
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:
the underpinning knowledge and skills
relevant legislation and workplace procedures
other relevant aspects of the range statement
Context of and specific resources for assessment
Performance is demonstrated consistently over a period of time and in a suitable range of contexts
Resources for assessment include:
a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or
access to an appropriate range of relevant operational situations in the workplace
In both real and simulated environments, access is required to:
relevant and appropriate materials and equipment, and
applicable documentation including workplace procedures, regulations, codes of practice and operation manuals
Method of assessment
Assessment of this unit must be undertaken by a registered training organisation
As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests
Practical assessment must occur:
through activities in an appropriately simulated environment at the registered training organisation, and/or
in an appropriate range of situations in the workplace
Replaced By
State Code National Code Title Type
AVI79 TLIL2008 Complete routine administrative tasks Unit of competency